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Archive for Office Organizing – Page 2

Managing E-Mail

Harold Taylor is a time management expert.  He produces a monthly newsletter.  Here is one of his articles.  I hope you enjoy it.

Taylor’s Time Report – December 5, 2012

Managing E-mail

Do you respond to a lot more email messages than you originate? Are you deleting emails unanswered or unread? Are you spending so much time reacting to email that you don’t have time for creativity, relaxation and renewal? If so, calculate your “Reactive Ratio.”

Count the total number of email messages you receive during a day. Include spam, egroup messages and newsletters whether you still read them or not. Divide the total number of incoming email messages by the number that you send during the day. The resulting ratio should be as low as possible.

You can easily calculate this ratio if you don’t delete or move anything until the end of the day – even those that you have answered. The next morning, quickly count the total number of emails received the previous day as well as those sent the same day.
If the ratio is high, take action by cancelling newsletters that you seldom read, get off egroups you don’t participate in, place spam filters at higher levels, and get off mailing lists. Consider using a different email address for purchases to avoid spam. Question whether all incoming messages require a reply. For instance, don’t thank people for thanking you. Consider adding “No reply necessary” to many of your outgoing messages. And investigate apps such as “unroll.me.”

Your outgoing messages also consume time and generate incoming messages. So question whether a quick phone call is better. Don’t copy people who have no need for the information.

Even more important than your “Reactive Ratio” is the total time you spend on email each day. Keep messages brief. Use text replacement software for longer & repetitive replies such as instructions or directions. Allocate specific times to check and respond to email. This could be one hour late morning and one hour late afternoon. If you can get by with less time, so much the better. But don’t fragment your day by checking email every few minutes or every hour.

Sign up for his newsletter https://www.taylorintime.com/index.php?option=com_content&view=article&id=436&Itemid=200056

Check out his newsletter

Getting Rid of Piles of Paper

A lovely colleague sent me this great tip.  Marie Mushing runs a networking group called People in Connection

See what working with a professional organizer can do for you? Professional Organizers rub out junk. Where there was once chaos and huge piles of paper, is now a showcase. Thank you Julie! Replace the junk pile with something pretty as I did, then you won’t want to pile junk on that again. Great motivation to keep the filing done!
Keep your filing cabinets free of paper?

Lack Abundance

When you are operating a business there can be a number of stumbling blocks to becoming successful.  Some we may not have any control over.  One of the biggest stumbling blocks can be our own attitude.  This short video gives you an insight into how to examine your attitude.

http://www.audioacrobat.com/playv/W05rXmFs

Residential Organizing Services for the Region of Niagara, Hamilton, Halton-Peel and Surrounding Area