Archive for goal setting

Top 10 productivity time killers

Carolyn Shannon is my guest blogger today.  Her business Venting Creatively helps people to find creative ways to shine a light on their life from a different view.  She runs a monthly  networking group called BEE Niagara and publishes a magazine call Women of Worth magazine.

Being productive leaves time for the things that are important to you

Top 10 Productivity Time Killers

Everyday countless hours are wasted away due to non-productive activities. Time is money, so when distractions and procrastination sets in profitability will decline. A survey conducted by OfficeTime.net has revealed 10 of the biggest time killers. The main offenders that reduce of our productivity are:

1. Emails

2. Surfing the net

3. Watching TV

4. Procrastination

5. Meetings

6. Non-business conversations

7. Commuting & travel time

8. Social networking

9. Cell Phones & texting

10. Dealing with red tape

Types of Time Wasting

There are many factors that lead to procrastination. There are a few broad categories that most time wasting falls into.

1. Indecision.

Perfectionists will often struggle with indecision. Some things may never become perfect, and putting too much focus on perfection will mean too much time spent on one job. Splitting the work into smaller tasks is one way to deal with it more effectively.

2. Avoidance.

A fear of being judged can be the main cause of procrastination. It could be fear of failure or even success. Neither of these are something to be ashamed of. Success should be celebrated, and failure is the best way or learning. Think less about what others may think and more on trying your best at the task on hand.

3. Thrill Seeking.

This is when procrastination is justified because the worker likes the thrill of an approaching deadline. If this is the case it is best to move deadlines closer and set personal targets. This still gets you the thrill of working against the clock, while reducing procrastination.

How to Put an End to Time Killers

The first step to battling time killers is to understand and appreciate the amount of time that is being wasted. What is the value of all that lost time? Time wasters will directly affect your career advancement opportunities and reduce the amount of income you could have received.Tracking where your time is spent will allow for efficient time management. Don’t just rely on your memory to remember what you did during the day. Use a system so that you have a written record that can be looked over and analyzed. This could be as simple as creating a timetable on a piece of paper, or utilizing a computer program or app to record your daily activities. Cutting down on time killers is a good start, but there are other strategies that should be used to effectively manage your time:

1. Define your purpose.

You need to know exactly what you want when starting on a task. Without a definite purpose you will lose focus.

2. Smart goal setting.

Choose realistic and specific goals and targets. It should be measurable so you know when it has been completed.

3. Plan on a regular basis.

As factors change, you plan should be adjusted to reflect the reality of the situation.

To truly beat time killers you need to work on your mindset & stick to your plan for the long-term.

Which type of Time Waster Are You?

1. Thrill Seekers

They feel they can procrastinate, as they enjoy the feeling of working against a deadline

Tip: constantly set and adjust deadlines so that you still get the adrenaline rush but are using your time more effectively than procrastinating

2. Avoiders

They prefer to procrastinate as a means to avoid being judged. Whether it is a success or a failure

Tip: Success is a good thing and nothing to be ashamed of. Failure is a way to learn and improve. Focus on doing the best job you can and not on what others think.

3. Indecisive people

They are often perfectionists but procrastinate to shift responsibility from themselves

Tip: Not everything has to be perfect so try to take small risks and use your intuition. Mistakes may mean you learn something new. Try to split the task up into more manageable parts.

Need help setting new patterns and mindsets this year contact me.  I can work with you in person or virtually to help you become more productive and have time for the things that are important to you. 

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

 Twitter – @julieorganizer Facebook – http://facebook.com/mindoverclutter/  

Facebook group Organizing Mind and Space https://www.facebook.com/groups/1881280812154271/

 

What are you worried about? Don’t worry; take action!

Don't worry. Take action.

Which path will you take?

What are you worried about?

I think we all worry sometimes, don’t you? We worry about our health, and the health of our loved ones. About our appearance, and how we measure up to others. About money, and how our businesses are doing. About whether or not we’re being good parents. We worry about (fill in the blank).

And what does worrying do to us? It causes stress, sleepless nights, stomach aches, arguments, etc., and sometimes it causes us to not enjoy life’s pleasures…..yes?

So, who am I to tell you to stop worrying?

While I’m not a therapist or a psychologist, I am a professional organizer who sees clients everyday who are worried about all sorts of different things. I’m also an engineer. Therefore, I make no judgments on my clients’ clutter, and I don’t see disorganization as a character flaw: I only see it as a problem to be solved. You’ll be relieved to know I only try to solve it for you if you ask! Friends say, “I don’t want you to come over and see my mess!” To which I reply, “I don’t care about your mess unless you are paying me to care about it!”

Naturally, I have problems too, and I worry about them, but I think I worry less than others do because of the methods I use that I will tell you about.

But first…

I want you to start thinking about worrying as a form of clutter.

What is Clutter? Here’s what I believe:

  • Clutter is anything that stands in the way of the life you want to live.
  • Clutter takes many forms. Little things like paper; big things like furniture; negative thoughts; and unfulfilling activities.
  • Clutter weighs us down. Physically, mentally, emotionally, and spiritually.
  • Everyone deserves to feel lighter. My logo, the egret taking flight, represents the freedom of rising above your clutter!
  • Less clutter in your home, your office, your schedule, and your mind means more room for the life you want to live. Less clutter. More life.

So, it’s easy for me to say that worrying is just Mental Clutter, but what do I propose we do about it?

Now let me ask:

Do you believe in the power of words?

Let’s talk about positive words first. I’m thinking of positive affirmations, inspiriting quotes, prayer of all kinds…do you believe in those things? Do they help motivate you, and encourage you, and lift your spirits?

Now, what about negative words? How about verbal abuse from others? And what about negative self-talk? Do you think negative self-talk tears us down and affects us as much, and possibly more, than negative talk from others?

Here is a quote I like, which has been attributed to many, but I like the way Meryl Streep said it in her portrayal of Margaret Thatcher in the movie “The Iron Lady”:

She said:

Watch your thoughts, for they become words.
Watch your words, for they become actions.
Watch your actions, for they become habits.
Watch your habits, for they become your character.
And watch your character, for it becomes your destiny.
What we think, we become.

Do you agree with that? I sure do!

So, now, back to worrying…

If you think you can manifest something positive by thinking, and talking about, and envisioning it, do you believe you can also manifest something negative by thinking, and talking about, and envisioning it?

Or as I like to say:

Worrying is like praying for something you don’t want.

 

And why on earth would we want to do that?

If you believe in the power of thoughts and words, that’s what you’re doing…aren’t you? Paying undue attention to, and repeating over and over, the thing you don’t want?

If worrying helped, believe me, I’d recommend doing it more often!

With that in mind…

The first step in dealing with Mental Clutter is to identify what you are worried about.

It could be fear, regret, anxiety, shame, guilt…and, actually, it’s fear about a thing, or regret about a thing.

It’s that thing you need to identify, and the more specific you are, the better your chances are of doing something about it.

The next step is to decide: Can you do something about it? Or not?

The Worry Matrix will help you decide what’s worth worrying about.

(Click to read more and download your free copy of the Worry Matrix.)

The Worry Matrix

This is probably the hardest part of the whole process. Because sometimes we feel powerless. We don’t know if we can do something about it or not. Sometimes we need help figuring that out. Sometimes it’s become such a habit to worry, and we are so busy worrying, that we don’t stop to think whether maybe we could do something about it.

Or, maybe something’s changed. In the words of Maya Angelou,

Do the best you can until you know better.

Then when you know better, do better.

Part of this step can include determining whether or not your fears are realistic. If you’re anxious about the future, being prepared for actual, likely events is the key to a peaceful mind.

But the bottom line is:  If you are having persistent, worrisome thoughts about something, ask yourself: Can I do something about it? If you aren’t doing anything about it — or if you can’t do anything about it — it’s just Mental Clutter.

If you think you can do something about it – great! Take action!

The pure fact that you are doing something about it will help you to not worry about it so much.

Here are some examples of actions you can take:

Research your situation; Make a plan; Set some goals; Do or delegate a dreaded task; Document vital info; Save money, Make that appointment, Have that awkward conversation.

Forgive someone. Forgive yourself. It’s not easy, but this rationale for forgiveness makes sense to me:

Forgive others not because they deserve forgiveness, but because you deserve peace.

Also:

Refusing to forgive someone is like drinking poison, and waiting for the other person to die.

Um…right?

If you regret the past and feel guilty about something, but there’s nothing you can do about it, forgive yourself and move on. Remember, you know better now.

One of the reasons why it is so hard to part with your mental clutter is that you’re afraid of not having, or being, enough. Is this because you are comparing yourself to others? Stop it! Have a little faith in yourself.

Here are a couple of quotes I like about not being envious of others:

Grass is greener where you water it.

and

Don’t compare your bloopers to someone else’s highlight reel.

(Especially on Facebook!)

If you’re concerned about what others think, try following Dr. Seuss’ advice:

Be who you are and say what you feel, because those who mind don’t matter, and those who matter don’t mind.

Here’s another quote I love about having faith in yourself:

A bird sitting in a tree
is never afraid of the branch breaking
because her trust is not on the branch,
but on her own wings.
Always believe in yourself.

What does this mean? Some people would rather trust in God than to trust in themselves. For those of you who want to trust in God, that won’t hurt either. But you still need to do your homework and take action.

Have you heard this expression?

Trust in god but lock your car.

I also like the Middle Eastern version:

Trust in Allah but tie up your camel.

If you really think you cannot do anything about it, then stop worrying about it!

It’s Mental Clutter.

A good example of something you cannot change is someone else’s behavior.

Are you familiar with The Serenity Prayer?

God, grant me the serenity to accept the things I cannot change,

The courage to change the things I can,

And the wisdom to know the difference.

That’s what I’m saying too: Accept what you can’t change, and change what you can’t accept. Get help if you really don’t know the difference.

Focus on things you are grateful for, and on the things you can change (such as your own behaviour).

Examples: preparing for emergencies; planning for your financial future; repairing (or releasing) damaged relationships; and addressing health issues head on.

If the task ahead seems daunting, break it down into smaller steps. Do them one at a time until you are finished, or you feel prepared, or you have established the new habit that will improve your life and help you worry less.

So, what if, despite your best intentions, you are still living with Mental Clutter? If you have tried taking action on things you can change, and you have tried not worrying about things you cannot change… and you are still worried, ask for help from a friend, therapist, clergy member, or someone who can help with your specific situation – like a doctor, a financial planner, a personal trainer, an attorney, or a professional organizer.

Worry less. Prepare more.

Have those difficult conversations! Make that appointment!

Believe in yourself. And live your life free of Mental Clutter!

What are you worried about? What action are you going to take?

Please share with me in the comments!

Let me know if this helps you, and share it with your friends who may need it.

—————————————————————————
Copyright 2015-2016 by Hazel Thornton, Organized For Life.

—————————————————————————

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

On-line Lifestyle Organizing Coaching leading professionals From Clutter to Freedom
Residential Organizing Services for the Region of Niagara, Hamilton, Halton-Peel and Surrounding Area