Archive for mindset

Top 10 productivity time killers

Carolyn Shannon is my guest blogger today.  Her business Venting Creatively helps people to find creative ways to shine a light on their life from a different view.  She runs a monthly  networking group called BEE Niagara and publishes a magazine call Women of Worth magazine.

Being productive leaves time for the things that are important to you

Top 10 Productivity Time Killers

Everyday countless hours are wasted away due to non-productive activities. Time is money, so when distractions and procrastination sets in profitability will decline. A survey conducted by OfficeTime.net has revealed 10 of the biggest time killers. The main offenders that reduce of our productivity are:

1. Emails

2. Surfing the net

3. Watching TV

4. Procrastination

5. Meetings

6. Non-business conversations

7. Commuting & travel time

8. Social networking

9. Cell Phones & texting

10. Dealing with red tape

Types of Time Wasting

There are many factors that lead to procrastination. There are a few broad categories that most time wasting falls into.

1. Indecision.

Perfectionists will often struggle with indecision. Some things may never become perfect, and putting too much focus on perfection will mean too much time spent on one job. Splitting the work into smaller tasks is one way to deal with it more effectively.

2. Avoidance.

A fear of being judged can be the main cause of procrastination. It could be fear of failure or even success. Neither of these are something to be ashamed of. Success should be celebrated, and failure is the best way or learning. Think less about what others may think and more on trying your best at the task on hand.

3. Thrill Seeking.

This is when procrastination is justified because the worker likes the thrill of an approaching deadline. If this is the case it is best to move deadlines closer and set personal targets. This still gets you the thrill of working against the clock, while reducing procrastination.

How to Put an End to Time Killers

The first step to battling time killers is to understand and appreciate the amount of time that is being wasted. What is the value of all that lost time? Time wasters will directly affect your career advancement opportunities and reduce the amount of income you could have received.Tracking where your time is spent will allow for efficient time management. Don’t just rely on your memory to remember what you did during the day. Use a system so that you have a written record that can be looked over and analyzed. This could be as simple as creating a timetable on a piece of paper, or utilizing a computer program or app to record your daily activities. Cutting down on time killers is a good start, but there are other strategies that should be used to effectively manage your time:

1. Define your purpose.

You need to know exactly what you want when starting on a task. Without a definite purpose you will lose focus.

2. Smart goal setting.

Choose realistic and specific goals and targets. It should be measurable so you know when it has been completed.

3. Plan on a regular basis.

As factors change, you plan should be adjusted to reflect the reality of the situation.

To truly beat time killers you need to work on your mindset & stick to your plan for the long-term.

Which type of Time Waster Are You?

1. Thrill Seekers

They feel they can procrastinate, as they enjoy the feeling of working against a deadline

Tip: constantly set and adjust deadlines so that you still get the adrenaline rush but are using your time more effectively than procrastinating

2. Avoiders

They prefer to procrastinate as a means to avoid being judged. Whether it is a success or a failure

Tip: Success is a good thing and nothing to be ashamed of. Failure is a way to learn and improve. Focus on doing the best job you can and not on what others think.

3. Indecisive people

They are often perfectionists but procrastinate to shift responsibility from themselves

Tip: Not everything has to be perfect so try to take small risks and use your intuition. Mistakes may mean you learn something new. Try to split the task up into more manageable parts.

Need help setting new patterns and mindsets this year contact me.  I can work with you in person or virtually to help you become more productive and have time for the things that are important to you. 

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

 Twitter – @julieorganizer Facebook – http://facebook.com/mindoverclutter/  

Facebook group Organizing Mind and Space https://www.facebook.com/groups/1881280812154271/

 

Organize your desk to make the impression you are a leader

Do you want your desk to say you are a leader, hard worker, creative? Could your desk say that you are messy, boring, behind the times? Let your workspace be your business card.  You may have a physical office or a portable office, organize it to suit your needs so you can work efficiently, show your clients that you are knowledgeable and a leader in your field.

This mobile work station can help to keep your work organized

Technology

Use technology that helps you accomplish your business.  Having state of the art technology that you don’t understand and can’t use competently  or having outdated technology will give  your clients the wrong  impression .  Purchase the technology that is right for you and  your budget. Don’t fall into the trap of buying technology that is more powerful than you need to make a “good” impression. Clients may feel like your  are showing off. Show your clients that you are knowledgeable, prepared appropriately and ready to lead them through the task at hand.

Desk Photo /  Screen Saver

Use a photo that lets your clients learn something new about you. Make yourself memorable to your clients. Make sure it is in good taste, you want to make a professional impression on your potential clients.  Be authentic not boring. An interesting screen saver on your laptop will have the same effect.   

Business Cards

Have them close at hand so you can give them out at the appropriate time.  You don’t want people to take them because they feel obligated, you want them to have them because they are interested in you.  Make sure your business card is professionally designed.  If you want to show you are a leader don’t use the free sites.  Make sure they are readable, scanable, classic and interesting.   Good supplies show that you value quality and  do quality work.

Piles on Your Desk / Piles of Paper in your Bag

This relates to your organizing style.  Too many piles gives the impression you are behind in your work and may not able to help your clients in a timely manner.  The perfect office will make some clients feel uncomfortable because they will feel like they are not good enough to work with you.  Determine how you function best, piles, filing cabinets, trays, desktoppers.  Remember to keep loose papers neatly piled or stored in the way that works best for you. Lead by example, if you are prepared to work then others follow your work ethic making it easier to accomplish the job on time.

Lighting

When you enter your office is it dark and stark or bright and light? What does that say about you?  I don’t care, I don’t notice details or  I am open and I want you to be comfortable.  Adding lighting to your office can make the space more inviting, interesting and make it easier for clients to read information.  If you are dealing with an older population eyesight can be declining. Good lighting makes it easier for them to engage with the information.  The more ways you show your clients you understand their needs the more likely they are to trust that you are an expert.

Books

Keep up with popular books in your industry, even if you don’t find them interesting.   Your clients may ask you about them.  You want to be able to make a  comment that helps them to understand the value in the book or article. You can also display a few books to show your clients that you have diverse interests in intriguing  topics.  It shows them that you like to expand your knowledge.  Leaders develop many skills not just the ones directly related to their business. Skills and knowledge learned from others make you a better leader.

Pictures on the Wall

Displaying your certification and education reassures clients of your expertise.  But a wall full of outdated certificates may not give the best impression.  Have a couple that show your current accomplishments. You want your clients to know you value education and keeping current is important.

Try to Avoid

  1. Leaving your unfinished lunch on display
  2. Having your desk cluttered with staplers, pens, tape dispenser, post it notes, etc.  Keep them in your desk drawer or in a box.  Have your desk say that your a leader and expert.
  3. Silly objects, you are trying to show your clients that you are a leader not the funny one.

Join my Facebook group Organizing Mind and Space   or follow me on Twitter @julieorganizer

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

 

 

 

How to Avoid being a Procrastinator

Why don’t I want to do it now?

Is it boring?

  • Do it anyway and consider the consequence if you don’t do it.

    Procrastination PDF

    How can you stop procrastinating?

Overwhelming?

  • Break it into smaller parts and do one or several parts at a time

Do I only have small blocks of time available but want to do everything from start to finish?

  • Change your mindset and make it a positive idea.  Small blocks of time mean you only need to do a small amount of work

Am I tired?

  • Be aware of your circadian rhythms.  Each of us peaks at different hours of the day.  Before and after lunch is usually a good time to catch up on mundane activities

Do I fear failing or that it won’t turn out perfectly?

  • Fear on losing things,
  • forgetting things
  • not finishing things or
  • doing the wrong thing can generate a lack of action which can affect your self-esteem.

 

How to be Successful

If you are easily distracted keep only one project on your desk at a time.

Give yourself a time span to complete a project and don’t let your mind wonder from the task

Try setting small goals and giving your self rewards

Think of how you will feel when the task is completed, pride, relief, satisfaction

 

There are more great ideas in a book titled  “Don’t Agonize Organize Your Office”By Diane A Hatcher

On-line Lifestyle Organizing Coaching leading professionals From Clutter to Freedom
Residential Organizing Services for the Region of Niagara, Hamilton, Halton-Peel and Surrounding Area