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Archive for time management

Organize Your Work Schedule with an Interruption-Free Hour

Many people realize that multitasking is not the best way to get work completed.  However they experience many small interruptions in their day, e-mail, texting and phone calls that take away from concentrating on a project.

These small tasks, added together, use up your work day.

“Drive by” conversations, when  colleagues  stop by your desk or stop you in the hall and give you information also take time away from important tasks to be completed. As well the information may be forgotten or lost.

Being interrupted by colleagues stoppingto chat can cost you a lot of valuable time.

Some offices have designated a specific time of the day for working on projects. It is an interruption free time to concentrate on work during which employees can’t send or answer emails, texts, phone calls, attend meetings, etc.  Each office is different so the designated time maybe office wide or scheduled into each person’s work day, week, or month individually.  It is important that this time and format is respected by your colleagues and supported by management.  You maybe surprised how much you can get done in one hour with no interruptions and your full concentration on one task at a time.

Contact Julie at Mind over Clutter to come and speak at your office.

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

Paper or Electronic To Do Lists, What Keeps You Organized?

Check Your List

People have tried to find electronic solutions for most things that used to be done by paper.  However would a paper To Do list work better for you than an electronic one?  Here is a thought provoking blog post on the topic.  Which ever system works best for you, you must check your list. People will make lists but not look at them.  Use a system that keeps your to do list on your mind.

Why the Old-School Paper To-Do List Is Superior as a Productivity Tool (& How to Make It Work for You in Under 5 Minutes)
 There are lots of styles of To Do Lists, let me help you find the one the works for you during an in person or virtual appointment.

 

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

Manage Technology Before It Manages You

By Harold Taylor

One of my favourite newsletters is by Harold Taylor.  He is a Time Management Expert.  Sometimes I feel like I am old and live in the past.  This article  so clearly states my views about technology that I see that my past helps me to manage my future.

An online poll of over 1000 Canadian adults (Angus Reid/Vision Critical Toronto Star, January 26, 2013) revealed that 90% of the respondents believed their smartphones made their lives more convenient. So convenient, evidently, that 30% of them went online before getting out of bed, 31% at the dinner table, 29% in the washroom and 42% before falling asleep at night,

Smartphones may be smart, but they lack intelligence. Why are we so willing to be at the beck and call of an idiot? The Internet leads anywhere, which for the undisciplined means nowhere. Why browse away the hours? Email, computer games and social media are endless, but our time is not. Why do we behave as though we will live live forever?

Research shows that the Internet and digital technology can have a negative impact on our ability to learn, focus, pay attention, memorize and relate to others on a personal basis. It also gobbles up our time, encourages busyness and multitasking and stifles creativity.

The futures of our business, personal lives, and our nations do not depend on the development of technology, but on our ability to manage the technology we develop.

If you need help with time management routines please contact me. We can discuss different methods of time management during an in person or virtual appointment.

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

Give the Gift of Time

Looking for a Gift of Time to give this Holiday Season?

MindoverClutter.ca has 3 hour packages designed to help with any number of tasks in the home and office. Considering purchasing an:

Gift a gift of time to someone who is busy

Gift a gift of time to someone who is busy

  • Income Tax Receipt Organizing Package
  • Holiday Cleanup Package
  • Streamlining Your Office Package.
  • Organizing for the New Year

Packages can be designed to fit the individual needs of the person receiving the gift.  Purchase your introductory gift package in 2016 for $150.00. Contact julie@mindoverclutter.ca to purchase your clutter free gift of time.

 

10 Hacks to help Parents Organize Their Children’s Routines.

You have successfully accomplished back to school organizing but the day to day chores are not getting done and you are feeling overwhelmed.  Clutterbug has a great video, Organizing Hacks for Parents.  Organizing your home to help your children become more independent means that they are able to complete tasks without your help.  This will help daily routines and habits to be accomplished quickly leaving more time for family fun together.

Which hack worked best in your household?

Need some organizing help contact Mind over Clutter, julie@mindoverclutter, to help bring happiness to your home.

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Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals.

ADD-Friendly ways to Organize your Life

This is the name of a book that can help people with ADD to get organized.  It can also help other people to understand how they can assist someone with ADD get organized. The person without ADD acts as a coach.

ADD Friendly ways to Organize your Life

ADD Friendly ways to Organize your Life

The book mentions:

  • Stop coaches – help to determine when the task is finished
  • Decision Coaches – someone who can help to clarify thoughts and feelings by asking questions
  • Priority coaches – talk things over to help make things clearer

There are chapters on:

  • different approaches to organizing,
  • thing organizing,
  • time organizing and
  • paper organizing.

Each chapter suggests strategies and processes for a person with ADD to try.  Then the chapter continues and explains how a coach, friend or family member can assist.  The last part of the chapter explains how a Professional Organizer would work with the client.

Easy to Use

The book is written and formatted so it is easy for a person with ADD to use.  The sections are short.  There are circles and boxes, headings and bullet points and a review section at the end of each chapter. Judith Kolberg, a Professional Organizer and Kathleen Nadeau, a Psychologist have collaborated to create a book full of strategies that work.

Share with us

What has  been a helpful resources for learning about organizing skills?

How Can I Become a Better Housekeeper?

Find the motivation and you can learn it.

Find the motivation and you can learn   it.

How can some people learn to be better housekeepers? The optimal word is learning.  Keeping a house organized is a skill that can be learned like any other skill, reading, skiing, or social media.  There needs to be a motivation to want to learn this new skill. If you can decide that adding organization to your life will make you feel less anxious about your home, provide you with a system that allows you to get everything done and still have time for yourself or live in a space that you love and enjoy you can take on the task of being less messy. So here are 3 tips:

  1. Schedule everything. Decide when you will do each of the household tasks you are responsible for eg, laundry, grocery shopping, bill payments, meal preparation, driving children, cleaning, doing the dishes. Look at your week and add it to your schedule and consider it an appointment with yourself and complete the task.
    Treat all task as an appointment with yourself

    Treat all tasks as an appointment with yourself

     

  2. Make the space look better than when you started working in it. The old saying “if you get it out put it away” works. Don’t set it down; put it back, in the desk drawer, in dishwasher, in the laundry hamper, in the refrigerator. In addition put one more thing away too.  This helps you to slowly get rid of the “mess”.  You are not creating more mess and you are reducing any mess that has accumulated. Your space will continue to look better.
    If you take it out, put it away and one other thing as well

    If you take it out, put it away and one   other thing as well

     

  3. Get help to be successful. Your may find you don’t have time to do it all yourself. Delegate it to other family members. At first it may take longer to get things done as they learn how to do things.  Stick with it and soon it will no longer be your responsibility.  Hire help for the things that are the most difficult for you to complete.  You may want a cleaning service, lawn care service, share carpooling for your children or Professional Organizers.  Consider your budget; you may not be able to have them come every week but what if one service came each week.

    You may not be able to do it all yourself so get some help

    You may not be able to do it all yourself so get   some help

At the end of each month you would have most things under control   with the help of your scheduling, putting things away as you use them and involving others in sharing the work.  Tell me how you become better at keeping your house in order.

Is it Possible- Family and Running A Business?

Time to schedule, words on blank board hold by a young girl in the outdoor.

Scheduling helps you to use your time in blocks and avoid scattering single tasks throughout the day leaving small segments of unproductive time.

My tip for moms running their businesses from home is about time management.

Running a business and organizing a household is a complex task.  Time management is the key to success and sanity.  Scheduling everything will help:

  • tasks to get completed,
  • commitments to be honoured
  • and make arriving ontime possible

However scheduling everything can be overwhelming initially.  Start by using only one calendar, paper or electronic, for all the activities in your schedule. Try a “clearing your mind” task.  This involves writing down everything you have to do.  Record one task per line on your paper or one  task per entry until you have everything recorded.  Include, exercise, work appointments, social commitments, bill payments, household tasks, children’s commitments, social media, doctor appointments, marketing, networking, trip to the park, birthday parties etc.  After you have them recorded, go back to the top of your list and write the date and time (schedule) when you will complete the task.  Put all of these dates on your calendar remember to include travel time when you schedule tasks.  As you look at your calendar you will be able to determine how much time you have each day, month and year available for the activities that are important to your life, family and business.  It will help to put time into perspective and help determine why you might be feeling:

  • overwhelmed
  • overworked
  • bored
  • tired
  • successful
  • energized
  • excited
  • frustrated

Once you start to schedule everything, it will become easier because many of the entries will be recurring each day, week, month or year.  They will be in your calendar and only new items will need to be add to your schedule.  This will provide a structure that you can rely on to help you with the complex task of running a business and organizing a household.

 

Work Life Balance Tip

Life consists of Family Career Health and Friends

Work Life Balance

1. The best way to gain/have/maintain work life balance is to schedule everything.  It will seem daunting at first because you need to schedule exercise , work ,your children’s activities, beauty appointments, laundry, grocery, shopping, time off, cleaning, yard work, sports, entertainment etc.  Once you have completed this activity you have a better understanding of what your day is like, how your week will function and what is going on in the month.

 

2. In order to be successful you must be ridge with yourself and stick to your schedule.  If you allow yourself to give up “life ” time for work you will probably never get it back.  Some people say they can’t be creative if they are scheduled.  Think closely about that argument. Perhaps you don’t know how to schedule your time or maybe you don’t want to have enough time to get everything done .  Remember scheduling allows you to be creative within each block of time and activity.

3. Work life balance is important because it allows you to be functioning at your best.   Your stress is reduced if you can accomplish the things that are important to you, have the relationships you want, and are accountable to those that are depending on you. Happiness and contentment can be yours for the taking.

E-mail Running your LIfe?

Are you so distracted by e-mail that you can’t get anything done?

1.  Turn off the audio reminder of e-mail arriving in your inbox so you won’t be distracted from the task you are trying to complete.

2. Set aside two or three specific times of the day to check your e-mail and respond to quick items with a ‘yes’ or ‘no’.  Schedule, in your agenda, longer e-mails to be answered when you have more time.

3.  Cut down on the number of lists and newsletters you subscribe to.  They are just like magazines that lie around waiting to be read and creating a feeling of stress in you.

4.  Keep your inbox empty by creating folders to store receipts, orders, invitation, information etc.

5.  Don’t respond to e-mails from companies and people you don’t know.  Don’t respond to any e-mail asking for or giving you money.

To much email can be harmful

Schedule 2 or 3 times each day to look at e-mail

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