Archive for time management

Give the Gift of Time

Looking for a Gift of Time to give this Holiday Season?

MindoverClutter.ca has 3 hour packages designed to help with any number of tasks in the home and office. Considering purchasing an:

Gift a gift of time to someone who is busy

Gift a gift of time to someone who is busy

  • Income Tax Receipt Organizing Package
  • Holiday Cleanup Package
  • Streamlining Your Office Package.
  • Organizing for the New Year

Packages can be designed to fit the individual needs of the person receiving the gift.  Purchase your introductory gift package in 2018 for $150.00. Contact julie@mindoverclutter.ca to purchase your clutter free gift of time.

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Julie can coach you to break-free of the physical or emotional clutter constraining you from living life on your terms. 

Contact her at julie@mindoverclutter.ca

 TwitterFacebook Join my Facebook group Organizing Mind and Space

Click here to learn more about working with a Professional Organizer

 

4 Organizing tips for getting rid of piles of paper

A lovely colleague sent me this first tip.  Marie Mushing runs a networking group called People in Connection

1.Make the area a showcase

See what working with a professional organizer can do for you? Professional Organizers rub out junk. Where there was once chaos and huge piles of paper, is now a showcase. Thank you Julie! Replace the junk pile with something pretty as I did, then you won’t want to pile junk on that again. Great motivation to keep the filing done!
Keep your filing cabinets free of paper?

2.Prevent drop zones from forming

If you have an empty flat surface it sometimes  calls to people, “to fill me with stuff.” To prevent that area from becoming cluttered put a large object or two in that spot.  It will make the area feel full and then you won’t drop things there.  With only 2 larger objects, it is easy to pick them up and dust and clean.  If you use a number of smaller items it may make the area harder to clean.

3.Designate a paper collection spot

Assign a place to put papers that need to be read, filed, signed etc.  Place  a tray, lovely baskets, eye catching red container etc in a convenient location. Why red?  Red is a high energy colour, it increases your heartrate, your eye is drawn to red items.  Buy using a red basket it can help to  make dealing with paperwork a high priority activity. Keeping paperwork consolidated in one spot makes it easier to find and work with.  When paper is all over the office or house it becomes visual clutter, causing anxiety, the release of cortisol and you feel stress.  Cut the visual clutter, collect the paper in one spot, and complete the tasks.

4.Avoid the L word – later

Piles of paper will continue to build up if you leave them for later.  Later will never come.  Schedule time to deal with paperwork: schedule time to read, file, and reply to paperwork that generates more work.  Schedule these activities according to your level of energy at different times of the day.  Scheduling reading after lunch at a low energy time of the day may not be productive but scheduling file after lunch maybe perfect because it gets you up and activity. Scheduling time at the beginning of each day to concentrate on work generated by email, letters, documents might work well when you are able to focus on single tasks.  Remember not to multi-task.

Schedule time for paperwork

What tricks do you use to help you complete paperwork?

Related articles The truth about multitasking 

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces distracting clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Julie can coach you to break-free of the physical or emotional clutter constraining you from living life on your terms. 

Contact her at julie@mindoverclutter.ca

 TwitterFacebook – Join my Facebook group Organizing Mind and Space 

Click here to learn more about working with a Professional Organizer?

 

 

7 Habits of very organized people

So you want to get organized?

Achieving order in your life doesn’t mean being perfect. That’s not realistic. Getting organized is not an event; it’s a process that happens over time. Like changing your eating or exercising habits, it sometimes involves behavioral changes and routines.

Perfectionism

Is being unrealistic by spending so much time on a task that it deprives other important tasks of sufficient time.

Excellence

Is doing the best job you can with the time and resources at your disposal.

What is organization? 

Being organized has less to do with the way an environment looks rather than how effectively it functions. If a person can find what they need when they need it, feels unencumbered in achieving his or her goals, and is happy in his or her space, then that person is well organized.

Myth #1 Organization is a born talent.

  • Organization is a skill. If the right resources or support are available it is easy to learn.

Myth #2: It’s impossible to stay organized.

  • Organizing is sustainable, if systems are built around the way the person thinks and designed to grow and adapt to new information.

The 7 Habits of Very Organized People

1. They have a place for everything

  • 25% of business documents are misplaced and will never be located so those documents must be recreated.They put things back

2. They put things back

  • Executives waste six weeks per year searching items

3. They write things down

  • From a master list of things to do determine the priorities for the next day.  This may include planning the most effect routine to use  to accomplish the tasksthe route driven to  see a client or considering  high and low energy cycles in the day and planning tasks accordingly

4. They don’t allow papers/ e-mail to pile up.

  • The average worker sends and receives over 190 messages each day.  Approximately 60 e-mails can be processed each hour.  Learn how to use e-mail effectively in order to limit the number of e-mails received and sent each day.

5. They don’t procrastinate

  • Procrastinating causes people to spend more time and energy on avoiding the task than completing it.  Once it is accomplished it is out of sight and out of mind.

6. They set goals and assign deadlines

  • Schedule a time for each task in the project to be complete, so deadlines can be met easily.

7. They only keep what they use and enjoy.

  • Clutter is usually the “extra” that is kept on hand just in case it is needed.  About 20% of items are used 80% of the time,  so 80% of items are hardly used at all.  Find the important 20% and let go of the unimportant 80%.

 

  1. They have a place for everything                                                   
  2. They put things back
  3. They write things down
  4. They don’t allow papers/e-mails to pile up.
  5. They don’t procrastinate
  6. They set goals and assign deadlines
  7. They only keep what they use and enjoy.

If you need help getting organized contact me for a virtual consultation 

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

 Twitter – https://twitter.com/Julieorganizer Facebook – http://facebook.com/mindoverclutter/  

Facebook group Organizing Mind and Space https://www.facebook.com/groups/1881280812154271/

 http://mindoverclutter.ca/what-does-a-professional-organizer-do/

 

Time management for children

Time to schedule, words on blank board hold by a young girl in the outdoor.

Scheduling helps everyone to understand what needs to be done and when it needs to be completed.

Weekly Agenda Page

 like to develop a weekly agenda page for each child in the family.  They have their own page posted on the refrigerator or bulletin board. 

Record all Weekly Activities – School, Home and Extra Curricular

At the beginning of each week, I record all their activities, music lessons, group activities, sports, etc.  I also record their special activities at school so they remember to bring library looks, physical education clothing, and musical instruments.  It also includes any chores that they have to do around the house.  If you prepare it on the computer, many things don’t change from week to week.

Record Additional Activities for the Week – Test, Projects, Parties

The children will add to the page, tests and projects that have been assigned at school.  Before they can play, watch TV or have screen time they have to complete everything on their list.  If you start this habit for them when they are young, it teaches them how to organize their time.  You will be helping to instill in them a habit that will last them a life time.

   

Monday Tuesday Wednesday Thursday Friday
Library books Physical education Class trip   violin
Practice piano Girl Guides Collect garbage Skating  Birthday Party at Susie’s
Set table Empty dishwasher


Paper or an App

I like paper because I can see everyone’s week at a glace without switching between screens and accounts.  But if you enjoy technology because you can access information from anywhere at anytime try Choice Works for scheduling with your children’s activities.  It allows you to select activities and list them by picture for non reading children or in words. 

A Students Guide to Effective Time Management

Thanks to Amy and Peyton for sending me this article for young adults entering college and university. This article has many helpful tips to help you be successful at school : A Students Guide to Effective Time Management 

Time management is about finding a system that works for you and your children to make life easier.  Please leave a comment about agendas, systems and apps that you use. 

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca 

Twitter – @julieorganizer Facebook – http://facebook.com/mindoverclutter/  

Facebook group Organizing Mind and Space https://www.facebook.com/groups/1881280812154271/

Top 10 Productivity Time Killers

Carolyn Shannon is my guest blogger today.  Her business Venting Creatively helps people find creative ways to shine a light on their lives from a different view.  She runs a monthly networking group BEE Niagara.com and publishes Women of Worth magazine.

Top 10 Productivity Time Killers

Everyday countless hours are wasted away due to non-productive activities. Time is money, so when distractions and procrastination sets in profitability will decline. A survey conducted by OfficeTime.net has revealed 10 of the biggest time killers. The main offenders that reduce of our productivity are:

1. Emails

How much time do you spend surfing the web?

2. Surfing the net

3. Watching TV

4. Procrastination

5. Meetings

6. Non-business conversations

7. Commuting & travel time

8. Social networking

9. Cell Phones & texting

10. Dealing with red tape

Types of Time Wasting

There are many factors that lead to procrastination. There are a few broad categories that most time wasting falls into.

Is making a decision a time consuming task for you?

1. Indecision. Perfectionists will often struggle with indecision. Some things may never become perfect, and putting too much focus on perfection will mean too much time spent on one job. Splitting the work into smaller tasks is one way to deal with it more effectively.

2. Avoidance. A fear of being judged can be the main cause of procrastination. It could be fear of failure or even success. Neither of these are something to be ashamed of. Success should be celebrated, and failure is the best way or learning. Think less about what others may think and more on trying your best at the task on hand.

3. Thrill Seeking. This is when procrastination is justified because the worker likes the thrill of an approaching deadline. If this is the case it is best to move deadlines closer and set personal targets. This still gets you the thrill of working against the clock, while reducing procrastination.

watch your minutes

Time flies

How to Put an End to Time Killers

The first step to battling time killers is to understand and appreciate the amount of time that is being wasted. What is the value of all that lost time? Time wasters will directly affect your career advancement opportunities and reduce the amount of income you could have received.Tracking where your time is spent will allow for efficient time management. Don’t just rely on your memory to remember what you did during the day. Use a system so that you have a written record that can be looked over and analyzed. This could be as simple as creating a timetable on a piece of paper, or utilizing a computer program or app to record your daily activities. Cutting down on time killers is a good start, but there are other strategies that should be used to effectively manage your time:

1. Define your purpose. You need to know exactly what you want when starting on a task. Without a definite purpose you will lose focus.

2. Smart goal setting. Choose realistic and specific goals and targets. It should be measurable so you know when it has been completed.

3. Plan on a regular basis. As factors change, you plan should be adjusted to reflect the reality of the situation.

To truly beat time killers you need to work on your mindset & stick to your plan for the long-term.

Which type of Time Waster Are You?

1. Thrill Seekers feel they can procrastinate, as they enjoy the feeling of working against a deadline

Tip: constantly set and adjust deadlines so that you still get the adrenaline rush but are using your time more effectively than procrastinating

2. Avoiders prefer to procrastinate as a means to avoid being judged. Whether it is a success or a failure

Tip: Success is a good thing and nothing to be ashamed of. Failure is a way to learn and improve. Focus on doing the best job you can and not on what others think.

3. Indecisive people are often perfectionists but procrastinate to shift responsibility from themselves

Tip: Not everything has to be perfect so try to take small risks and use your intuition. Mistakes may mean you learn something new. Try to split the task up into more manageable parts.

Need help managing your time effectively contact Mind over Clutter.  Julie can work with you in person or virtually to help streamline your processes and routines.

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

Organize Your Work Schedule with an Interruption-Free Hour

Many people realize that multitasking is not the best way to get work completed.  However they experience many small interruptions in their day, e-mail, texting and phone calls that take away from concentrating on a project.

These small tasks, added together, use up your work day.

“Drive by” conversations, when  colleagues  stop by your desk or stop you in the hall and give you information also take time away from important tasks to be completed. As well the information may be forgotten or lost.

Being interrupted by colleagues stoppingto chat can cost you a lot of valuable time.

Some offices have designated a specific time of the day for working on projects. It is an interruption free time to concentrate on work during which employees can’t send or answer emails, texts, phone calls, attend meetings, etc.  Each office is different so the designated time maybe office wide or scheduled into each person’s work day, week, or month individually.  It is important that this time and format is respected by your colleagues and supported by management.  You maybe surprised how much you can get done in one hour with no interruptions and your full concentration on one task at a time.

Contact Julie at Mind over Clutter to come and speak at your office.

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

Paper or Electronic To Do Lists, What Keeps You Organized?

Check Your List

People have tried to find electronic solutions for most things that used to be done by paper.  However would a paper To Do list work better for you than an electronic one?  Here is a thought provoking blog post on the topic.  Which ever system works best for you, you must check your list. People will make lists but not look at them.  Use a system that keeps your to do list on your mind.

Why the Old-School Paper To-Do List Is Superior as a Productivity Tool (& How to Make It Work for You in Under 5 Minutes)
 There are lots of styles of To Do Lists, let me help you find the one the works for you during an in person or virtual appointment.

 

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

Manage Technology Before It Manages You

By Harold Taylor

One of my favourite newsletters is by Harold Taylor.  He is a Time Management Expert.  Sometimes I feel like I am old and live in the past.  This article  so clearly states my views about technology that I see that my past helps me to manage my future.

An online poll of over 1000 Canadian adults (Angus Reid/Vision Critical Toronto Star, January 26, 2013) revealed that 90% of the respondents believed their smartphones made their lives more convenient. So convenient, evidently, that 30% of them went online before getting out of bed, 31% at the dinner table, 29% in the washroom and 42% before falling asleep at night,

Smartphones may be smart, but they lack intelligence. Why are we so willing to be at the beck and call of an idiot? The Internet leads anywhere, which for the undisciplined means nowhere. Why browse away the hours? Email, computer games and social media are endless, but our time is not. Why do we behave as though we will live live forever?

Research shows that the Internet and digital technology can have a negative impact on our ability to learn, focus, pay attention, memorize and relate to others on a personal basis. It also gobbles up our time, encourages busyness and multitasking and stifles creativity.

The futures of our business, personal lives, and our nations do not depend on the development of technology, but on our ability to manage the technology we develop.

If you need help with time management routines please contact me. We can discuss different methods of time management during an in person or virtual appointment.

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

10 Hacks to help Parents Organize Their Children’s Routines.

You have successfully accomplished back to school organizing but the day to day chores are not getting done and you are feeling overwhelmed.  Clutterbug has a great video, Organizing Hacks for Parents.  Organizing your home to help your children become more independent means that they are able to complete tasks without your help.  This will help daily routines and habits to be accomplished quickly leaving more time for family fun together.

Which hack worked best in your household?

Need some organizing help contact Mind over Clutter, julie@mindoverclutter, to help bring happiness to your home.

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Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals.

ADD-Friendly ways to Organize your Life

This is the name of a book that can help people with ADD to get organized.  It can also help other people to understand how they can assist someone with ADD get organized. The person without ADD acts as a coach.

ADD Friendly ways to Organize your Life

ADD Friendly ways to Organize your Life

The book mentions:

  • Stop coaches – help to determine when the task is finished
  • Decision Coaches – someone who can help to clarify thoughts and feelings by asking questions
  • Priority coaches – talk things over to help make things clearer

There are chapters on:

  • different approaches to organizing,
  • thing organizing,
  • time organizing and
  • paper organizing.

Each chapter suggests strategies and processes for a person with ADD to try.  Then the chapter continues and explains how a coach, friend or family member can assist.  The last part of the chapter explains how a Professional Organizer would work with the client.

Easy to Use

The book is written and formatted so it is easy for a person with ADD to use.  The sections are short.  There are circles and boxes, headings and bullet points and a review section at the end of each chapter. Judith Kolberg, a Professional Organizer and Kathleen Nadeau, a Psychologist have collaborated to create a book full of strategies that work.

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On-line Lifestyle Organizing Coaching leading professionals From Clutter to Freedom
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