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3 Secrets to help you take action now

By Julie Stobbe / October 29, 2024 /

Some people are just better at taking action than others. At least, that’s how it can often seem when you want to take action but can’t figure out how you should go about it.  You can transform yourself from a thinker to a doer using the following three secrets.

1. Stop Waiting For The Perfect Time

The most obvious difference between a thinker and someone who is a doer is that doers don’t worry about waiting for the perfect time. This is because perfection is a myth. There is no such thing as the perfect time. You will always have a full schedule; you will always have other things to do. It is time to accept that there is no time like the present for whatever you wish to accomplish. So stop waiting, and start doing instead.

2. Write Your Plan Down

Many people don’t take action now because they aren’t sure where to start. If your plan is quite large, like a career change, it can be difficult to know exactly where to start. What helps with this is to sit down and make an outline of your plan or goal. Break it down into smaller, more manageable pieces. Then, start with the first manageable piece that you can do. For the career example listed above, the first step would be to update your resume to apply for new jobs. Seems much more approachable than just thinking you want a new career, right?Idea -> Plan -> Action

 3. Overcome Your Fear

Are you afraid to take action now because you don’t think you will be successful? Or maybe you are afraid that you will make mistakes along the way? You aren’t alone. Most people who aren’t doers don’t take action because they are afraid of what could happen. Either way, it’s time to overcome these fears so that you can take action now. And the best way to do this is by recognizing that you are human and that making mistakes is part of life. Don’t worry about thinking you may fail; this is okay too. Remember that all successful people have had failures too. This doesn’t mean they didn’t eventually achieve their dreams!   Learn more about the fear of failure and how to overcome it in this article, 11 Ways to Overcome Fear.

Poster saying decide conquering your fear is worth it

 

Taking action now can seem like a tall order, but when you have these three secrets up your sleeve, you may find that taking action is easier than you originally thought. So if you have big plans for your life, don’t sit around waiting for them to happen on their own. Take action today and make your dream a reality.

Book an appointment with me to start on your journey to success 

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, coaching you virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of teaching to reduce clutter, in your home, office, mind and time. She guides and supports you to be accountable for your time, to complete projects and to reach your goals. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.

Contact her at julie@mindoverclutter.ca

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Virtual organizers virtually organize anything

By Julie Stobbe / May 2, 2023 /
A laptop sitting on a desk open with 2 plants beside it. Virtual organizing, save money get organized anywhere anytime

Did you think virtual organizing was about using online tools and technologies to get organized? Working at a task solving your organizing dilemmas on your own by listening to videos?

Organizing can be done remotely, via video conferencing, email, phone calls, or other forms of communication with a Professional Organizer. Instead of having an organizer physically come to your location, we work virtually to get organized, set goals, manage projects, and keep track of important information.

Why is it important to work with a virtual organizer?

Some people might think if the Professional Organizer is not in your home doing the work with you why not work alone?  There are many benefits to having the expertise of a Professional Organizer available remotely.

  • Increased productivity: A virtual organizer can help you set goals and prioritize your tasks, which can help you get more done in less time.
  • Reduced stress: Receiving advice, steps and guidance that you can use immediately to organize your home or office with the organizer online with you, will provide a sense of control and reduce feelings of overwhelm. If you run into a stumbling a block, no need to procrastinate, the virtual organizer is there to help.
  • Improved time management: A virtual organizer can help you manage your time more effectively by creating schedules and routines that are tailored to your needs. Imagine having your week, month or year in front of you to manage busy times of the year, know when all your household tasks are completed each week and by whom, plan fun parties and stop double booking your commitments. While working online with you a virtual organizer can prompt you to think about items you may have forgotten or never even considered scheduling.
  • Better decision making: Some people are afraid to make decisions.  They fear making the wrong decision or making a decision that will hurt someone’s feelings. They may not have built their confidence that they are good at making decisions.  Working with a virtual organizer gives you someone to talk with about what to keep, what to do next, and how to allocate your resources. When you’re organized, you’re better able to make informed decisions about what tasks to prioritize, what items to keep and what goals to set for the future.
  • Enhanced focus: A virtual organizer can help you stay focused on your goals by providing accountability and guidance. If you start procrastinating, your online organizer will notice and keep you heading toward your goal. The accountability and guidance can be at the time you are working or during scheduled mini organizing sessions.
  • Virtual: It’s a convenient and cost-effective option for people who want to get organized but can’t meet with an organizer in person.   It is a good option for those who prefer a more flexible and self-directed approach to organizing. You can work on your own schedule to suit your personality and lifestyle.

Virtual organizing is the process of organizing and managing your space and time with an actual live human offering you support and knowledge. Virtual organizing is a great way to stay on top of your tasks and responsibilities and make the most of your time and resources.

woman sitting in front of a computer speaking with someone on another computer

How to Get Started with Virtual Organizing

Determine your goals and priorities:

Virtual organizers can virtually organize anything.  Everyone’s goals are different.  You may want to have a room/ space organized so it functions better.  You may need help with time management, scheduling or building routines that help to get the many tasks in a home or office completed quickly and on time without expending a lot of energy thinking about them.

Establish a routine and stick to it:

Scheduling time to work on your priorities is the only way they will move forward.  Why am I writing this?  Talking and planning about your project are important, the work actually has to happen too.  Setting time aside helps you to be accountable and prevents procrastination.  

Communicate with your virtual organizer regularly:  

Meeting with your virtual organizer on a regular basis will help to get the tasks completed.  Meetings can take many forms, including an email, text, phone call, 30 minute mini session or longer sessions while you are working on your task. Don’t think it is a one time conversation to get information and then you are on your own to struggle through the project. Most people are more successful if they use all the services and support the virtual organizer offers.

Track your progress and make adjustments as needed:

No plan is perfect.  As you move forward on your project it is important to evaluate the progress and plan.  You may need to adjust the length of time you schedule for working.  Some people do better with many short sessions and others like one longer one.  The length of the session may vary depending on the project and not only your style. A virtual organizer can offer suggestions, encouragement and information so you continue to complete your project successfully.

a cartoon with the word timeline across the bottom and a person running on top to reach the finish line flag.

Tips for Successful Virtual Organizing

Stay motivated and focused:

Your virtual organizer is not the only person who can help you stay focused and motivated.  Talk to friends about what you’re doing.  This will help you to keep the project at the forefront of your schedule.  They will ask how it is going and you will want to give them updates on your success. Use your technology to remind you of your work schedule and goals so you continue to see the benefits you are achieving.  

Keep your virtual organizer updated: 

Don’t avoid your virtual organizer.  We are here to help move you forward.  Lots of times life gets in the way and the organizing project gets derailed.  Tell the virtual organizer exactly what is going on so you can work together to make adjustments.  On the other hand, celebrating together on your success is enjoyable for both parties.

Celebrate your successes: 

Whether big or small it is important to recognize the success you are making in reaching your goals.

Be open to feedback and suggestions: 

Feedback and suggestions are a way to have a conversation to discover what is working well and what is not.  Both parties need to understand this. I always tell my clients if they can’t get something completed then we haven’t found the best process yet.  As a virtual organizer, I need feedback on how to best help my clients.  They may want me to push them a little harder to get something done, be more understanding about their situation, be a motivating force to help them remember why this is important to them etc.

Conclusion

Although some people may prefer physical organizing, virtual organizing offers many benefits, including increased productivity, reduced stress, improved time management, better decision-making, and enhanced focus. Give it a try.  Working with a human being is easier than navigating technology on your own or interacting with a robot. Almost everyone can use some help organizing something in their life.  Whatever bothers you the most, start with that task and let a virtual organizer walk you through the steps, give you the knowledge and help you be accountable so you will feel less stressed, happier and more relaxed. If you’re looking for a convenient and effective way to get organized and stay on top of your tasks and responsibilities, virtual organizing is a great option.

I think I have covered all the reasons it is fun and not scary to work with a virtual organizer.  I would like to hear your thoughts.
A head shot of Julie Stobbe with a blue and white striped background.

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, coaching you virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of teaching to reduce clutter, in your home, office, mind and time. She guides and supports you to be accountable for your time, to complete projects and to reach your goals. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.

Contact her at julie@mindoverclutter.ca

 TwitterFacebook Facebook group Organizing Mind and Space

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These are the steps, declutter then organize

By Julie Stobbe / March 7, 2023 /

Just because something brought you joy in the past doesn’t mean you should carry it forever. The possessions you keep should represent the person you are trying to become, not the person you were.  Keep this in mind when you start your decluttering journey. As you start to let go of things it will become easier and easier.  Here are steps to help you on your path to finding your treasures.

Planning the space 

1. Decide what the goal is for the room.  Is it to have a:

  • Beautiful compact space
  • Functional workshop
  • Sense of freedom and control
  • The joy of financially exchanging stuff for new experiences and pleasures.
  • Clear out a parent’s home
  • Make things easier for the next generation
  • Streamline your lifestyle

2. Decide what you want the room to look like and be used for. Draw a floor plan and make a list of activities that happen in that space.  It will help you to know what to keep.

3. Decision criteria

Set up some questions to help you with your decision making.  Here are some examples:

  • How many of these do I have? How many is enough?
  • Does the item fit in with my values?
  • Is this item current?
  • Is this item really valuable?
  • Will owning this help to resolve my clutter?
  • What is the worst thing that can happen if I don’t have it?
  • Can I borrow it from somewhere?
  • Does it bring me joy?
  • Do I need it?

4. How much is enough?

Look around the room and decide what percentage of stuff you need to give away so everything will fit into the room.  25% 50% 75%?

5. If you don’t schedule it, it won’t get done.

Schedule time and work when you are not rushed.   Do one area, room, box or even corner of a room depending on how much stuff you have to go through and your timeline.

6. Prepare the room for working.

You will need a series of boxes, bins, bags or containers. for garbage, recycling, donations, items to go to other rooms and items to return to people.

A series of boxes to use in decluttering

5 Methods for decluttering the room 

I’m going to go through a number of ways to sort through your items and you can decide what method works best for you.  At first, decluttering is easy because you find items that you know you don’t want and just haven’t given them away yet.  Then it becomes more challenging. You must chip away at identifying which items are true treasures versus those you feel guilty about giving away.  Remember to reduce by the percentage you choose in your planning.

1. Have a box 

The simplest way to start is to keep a box in your closet and whenever you find something you don’t need put it into the box and you can start decluttering right away.

2. Skimming

  • Go to a closet/cupboard and select the best items in each that category.
  • Most cupboards/closets will have more than one category.
  • For example, in a kitchen, the cupboard might have baking dishes, casserole dishes, muffin tins and loaf pans.  Pick the best 1 or 2 of each of these 4 categories and donate the rest.
  • Continue to open each cupboard and drawer skimming the contents and selecting 1 or 2 items from each category.

3. Sort then declutter

  • Go clockwise around the room sorting items into groups by function
  • Do the surfaces first and then the drawers and cupboards next
  • When you are done, the garbage and recycling will be collected and removed from the room
  • All the items in the room will be in groups
  • Each room will have different categories/groups of items. Here are some examples, books, electronics, tools, dishes, home decor, games, clothing, photos  etc

Look at one category/group and apply the questions and percentage you determined in the planning stage.  Start removing items.

If that method doesn’t work for you and you are keeping everything, try a different method.

4. Grouping

Keep the Best of the Best. Instead of thinking about giving things away, it might be easier to consider keeping the best.

  • After you have sorted the room make sure you are keeping the best one.  You need to see all of the items in one group together and keep only as many as you need or the percentage you set in the planning stage, keep the best ones.

5. Triage

  • Gather all your items from one category
  • Pick up the first three and remove the one you like the least.
  • Pick up 3 more and remove one again
  • After you have gone through the category/group you will have decluttered  by 1/3

If you are sentimental

  • Try taking a picture of the items so you have the memory and let go of the item.
  • Find a good home for the thing you are letting go of,  they are still useful, just not to you anymore.
  • “Shrink it”, only keep one item from a collection instead of the entire collection, you will still have the memory
  • Ask yourself, what would be best, having a number of boxes with large quantities of unsorted keepsakes or a carefully assembled box of very precious treasures?

Decluttering is about having a mindset of letting go and having less. Once you experience the joy of being unburdened from cleaning, organizing, buying, and repairing stuff you don’t need, want, use or like you’ll wonder why you didn’t start sooner.   Enjoy the journey.

Did I miss anything?

If you need help to start your decluttering project work with me virtually on zoom. 

A head shot of Julie Stobbe with a blue and white striped background.

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of teaching to reduce clutter, in your home, office, mind and time. She guides and supports you to be accountable for your time, to complete projects and to reach your goals. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.

Contact her at julie@mindoverclutter.ca

 TwitterFacebook Facebook group Organizing Mind and Space

Click here to learn more about working with a Professional Organizer.

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Why waiting is the difference between success and failure

By Julie Stobbe / July 12, 2022 /
A women in white holding her temples trying to make a decision.

Often times we feel pressure to give an answer quickly or make a decision fast. As a parent, I learned to say I’ll get back to you or let me think about it before giving my decision. Sometimes it was a matter of counting to 10 before speaking. You may have a number of techniques to use that help you slow down your decision making until you can get all the facts. With technology all around us, there is pressure to work quickly. Learn what the best amount of time to spend on making decisions is so your values shine through in your work and life.

This blog is written by Mayo Oshin at MayoOshin.Com. and originally appeared on MayoOshin.Com as “Why waiting is the difference between success and failure ” on October 7, 2019

Shortly after midnight on September 26, 1983, the world nearly came to an end.

A few hours earlier, Stanislav Petrov—a lieutenant colonel in the Soviet Air Defense Forces—began his shift as the duty officer at Serpukhov-15, a secret command center near Moscow where the Soviet military monitored early-warning satellites over the United States.

Petrov’s job was simple: Monitor the satellites and notify his superiors of any nuclear missile attacks against the Soviet Union.

There was no cause for alarm, up until midnight.

And then suddenly, the red sirens surrounding the command center began to scream and the word “Launch” flashed up in big red letters across the white walls above the computers.

The computers flashed images of one nuclear missile attack from the United States, with the highest possible probability.

Considering the soviet warning computer had to go through 30 levels of security checks before confirming an actual missile launch, there was little doubt that the nuclear attack was legit. 1

Fear and panic filled the command center. And with only 20 minutes to react before impact, Petrov had to make a quick decision.

3 weeks prior, the Soviets shut down a commercial airplane flown across Soviet airspace from New York, killing all 269 passengers.

Since then, tensions hit their highest point since the beginning of the Cold War, and the Soviets were obsessed with fears of an attack from the U.S.

The incidence at the command center appeared to be the confirmation of their fears.

All it took was one phone call reporting the attack to Petrov’s superiors, and the Soviet leader, Yuri Andropov, would’ve most likely pulled the trigger on a nuclear missile counterstrike on the U.S.

As Petrov later said: “I had all the data [to suggest there was an ongoing missile attack]. If I had sent my report up the chain of command, nobody would have said a word against it,” he said. 2

As the sirens screamed louder and louder, Petrov instructed his subordinates to run more tests to check whether the missile attack was real—he decided to wait until all procedures were complete.

But within a few minutes, another alarm went off and the overhead displays flashed in red with a rocket attack sign.

This time the computer system showed five nuclear missiles in quick succession headed toward the Soviet Union.

The tension in the command center was so thick that you could cut it with a knife. As Petrov noted: “The moment the third alarm went off, I started feeling like I was sitting in a hot frying pan. I broke out into a sweat. I couldn’t feel my feet.” 3

Over 200 of Petrov’s subordinates fixed their eyes on him to hear the final decision.

But Petrov didn’t react. Instead, he chose to delay his decision and gather more information.

With only a few minutes left before impact, Petrov finally picked up the phone and called his superiors to inform them that the attack was a false alarm caused by a system malfunction.

He was right. The Soviet satellites had mistaken the sun’s reflection off the clouds for a missile attack from the United States.

Petrov’s delay in taking action prevented a potential nuclear retaliation and Third World War.

Decades later, the mass media of the Western world caught wind of Petrov’s role in the Cold War, and dubbed him “The Man Who Saved the World.” 4

In a Fast World, Think Slow and Act Slower

“We never live; we are always in the expectation of living.”

—Voltaire

Everything around us is moving faster and faster, and it doesn’t seem to be slowing down anytime soon.

We want it all and we want it now: Instant messages, fast food, same-day grocery deliveries, speed dating, quick riches, rapid business growth, and the list goes on.

Impatience is our new virtue and speed is our motto.

But the constant pressure to get things done faster and make quick decisions often leads to avoidable mistakes that cost significant time and money, stress and burnout.

A series of studies conducted by two professors from Stanford and UCLA, Jeffrey Pfeffer and Sanford E. DeVoe, found that when we think about time as money—as we often do nowadays—we work longer hours and sacrifice our leisure and social time. 5

In particular, the researchers were shocked to discover that higher salaries earned by the participants led to more time pressure to work faster and longer, more stress outside of working hours and greater impatience with results.

As Pfeffer noted: “There’s some evidence that people feel more overworked and pressed for time than ever before, which is inconsistent with most measures to date of how much people are actually working in comparison to their leisure time.” 6

The mass media promotes the idea that faster is better and successful people make quick decisions in the “blink” of an eye.

But what if taking things slow and waiting until the last minute is better for decision-making, up until a certain point?

A graph with one axis called Quality of Decision and the other axis Time until deadline showing Optimal time for delay as a bell curve.

Decisions made too quick or too slow are sub-optimal.

Is it a coincidence that exceptional entrepreneurs, athletes, and investors, like Warren Buffett, have an uncanny ability to wait and then act at the right time within their circle of competence?

Or that the greatest military generals tend to spend a good amount of time observing before taking action, and genius innovators like Albert Einstein, spend years in solitude before they discover ingenious breakthrough ideas?

The common thread amongst top performers isn’t how fast they act. It’s when they act.

And when they act is often at the point of optimal time delay, which helps them to make better decisions than everyone else and stay at the top of their game.

So, how do you figure out your optimal time delay before taking action?

The answer to this question is less of an exact science and more of a subtle art.

It varies based on the nature of the decision, your level of experience in making similar decisions and your gut feeling.

As a rule of thumb, the more deliberate practise you’ve put into making similar decisions, the shorter your optimal time delay. Because your subconscious mind has been trained so well to take action on your behalf without much thinking required.

If you’re constantly stressed out, have a track record of making avoidable mistakes and struggle with instant gratification, then it’s likely you’re too far left of your optimal time delay and need to procrastinate a bit longer before making decisions.

By delaying our actions in our everyday lives—before speaking, replying to emails, saying yes and committing, hiring a new employee, creating a new year’s resolution, and so on—we can regain clarity of what’s truly important, make better decisions and achieve our potential.

Wait

We have a tendency to beat ourselves up for putting things off until the last minute.

But more times than not, it pays to wait before making a decision.

Stanislav Petrov’s decision to delay his final decision until the last minute arguably saved the world from war and destruction.

And in our everyday lives, we can save ourselves from stress, and bad mistakes that waste valuable time and money, if we simply wait a bit longer before making decisions.

In art, it’s the “subtle” changes that make the difference between a breathtaking and uninspiring painting.

In life, however, it’s the “subtle” moments of delay that make the difference between success and failure.

Mayo Oshin writes at MayoOshin.Com, where he shares the best practical ideas based on proven science and the habits of highly successful people for stress-free productivity and improved mental performance. To get these strategies to stop procrastinating, get more things by doing less and improve your focus, join his free weekly newsletter. The internet is noisy. Want to cut through the noise of useless information and feed your brain with well-researched ideas? Join 10,000 curious minds and get your brain food by clicking subscribe

I think this article has covered everything. Are there any ideas that should be added? Let me know in the comments.

A blue and white striped tunnel in the background with Julie Stobbe in the foreground wearing a white blouse.

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, coaching you virtually through Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of physical activity to reduce clutter, in your home and office. She guides and supports you in managing your time. If you’re in a difficult transition Julie can coach you to break free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.

Contact her at julie@mindoverclutter.ca

 TwitterFacebook Facebook group Organizing Mind and Space

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Decision making – would you rather leave it to someone else?

By Julie Stobbe / February 1, 2022 /
women with hands at temple looking worried wearing a white shirt

One of the biggest roadblocks in getting organized can be decision-making.  It can be hard to decide where to store things, what to keep and what to let go of, what type of storage you need, where to donate items. where to start. You might not have thought of getting organized in this way.  Is making a decision difficult for you? 

Is it fear that makes decision making difficult

In an article by Hellen Bittigieg, she talks about: Steps to eliminate your fears and conquer the clutter

  1. As you sort through your items notice the thoughts that come up and begin to acknowledge them, say okay now you’ve got my attention.
  2. Notice where you feel the fear in your body, stomach, chest headache?
  3. Analyze the fear and try to understand where it’s coming from then thank it and move on
  4. Replace fear with trust
  5. What if I need it someday replace it with all my needs are abundantly supplied
  6. I’ll keep it just in case – replace it with what are the odds I’ll ever need to replace it?
  7. I can’t give that away it was a gift – replace it with my real friends always love and support me
  8. I can’t decide so I’ll just keep it – replace it with I’ll make a decision and trust that everything will be okay
  9. What if it’s worth something someday – replace it with it will never be more valuable than joy, health, friendships etc

Do you need practice making decisions?

You make decisions all the time.  What are you going to eat for breakfast, what are you going to wear today, when are you going to exercise? These are easy decisions because you make them all the time.  They are not life-impacting decisions whether you choose cereal or eggs, shirt or sweater, exercise at 6 am or after work.  The important thing is to see yourself as a decision-maker.  It is a skill you have and do well.  Appy that skill to deciding what to do with your possessions so you can get organized. 

What if I make the wrong decision?

You can put too much pressure on yourself to be 100% certain about your decisions.  There are very few decisions where you have a crystal ball and can see exactly what decision is perfect for the future.  Make the decision that is right for you now. Keep the possessions that help you to become the person you want to be.  Let go of the possessions that hold you back.  Some things are meant to be in your life for a while and then move on to help someone else. 

I don’t want to be responsible 

It might be easy for you to make decisions that no one notices.  When it comes time to make changes people will notice the decisions you are making.  You might decide to have less stuff in your home, to spend money on experiences, not things, use your time to build relationships, not shop.  Set goals about the changes you want to make in your life.  When you are being intentional about change, it is easy to take responsibility and explain your decisions to others because you are the one making the choices to make your life better.   

See yourself as a brave, wise decision-maker who intentionally chooses the best choice at the time to make your life better. 

If you need help growing into this person join my 9-week coaching program From Clutter to Freedom

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situation. She uses her love of physical activity to reduce clutter, in your home and office. She guides and supports you to manage your time. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.

Contact her at julie@mindoverclutter.ca

Click here to learn more about her online course Create an Organized Home.

 TwitterFacebook Facebook group Organizing Mind and Space

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