Archive for organizing

10 Tips to help you get organized

10 Quick Tips to you get organized

Remember to donate items to charity and not to put them in the garbage.

1. Set aside a specific time and stick to your plan.  Schedule blocks of time  from 15 minutes to two hours until the project is done.

2. Set the mood to keep your spirits up.

3. Take care of your body by eating well and drinking and drinking lots of water.

4. Start small, one area at a time, “inch by inch things are a cinch”

5. Put items in their proper place, like with like.

6. Stay focused, work in one area at a times and don’t leave the room.

7. Open mail daily.

8. File papers weekly.

9. Put new things away the day you receive them.

10. Purchase things only if you know what you will use it for and where you are going to put it.

Schedule blocks of time from 15 minutes to two hours until your organizing project is done. Click To Tweet

 

Need some more tips download the booklet Tips for Reorganizing 9 Rooms ( top right corner)and join my newsletter list. 

POC Gold LeafJulie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Julie can coach you to break-free of the physical or emotional clutter constraining you from living life on your terms. 

Contact her at julie@mindoverclutter.ca

 TwitterFacebook Facebook group Organizing Mind and Space

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7 Habits of very organized people

So you want to get organized?

Achieving order in your life doesn’t mean being perfect. That’s not realistic. Getting organized is not an event; it’s a process that happens over time. Like changing your eating or exercising habits, it sometimes involves behavioral changes and routines.

Perfectionism

Is being unrealistic by spending so much time on a task that it deprives other important tasks of sufficient time.

Excellence

Is doing the best job you can with the time and resources at your disposal.

What is organization? 

Being organized has less to do with the way an environment looks rather than how effectively it functions. If a person can find what they need when they need it, feels unencumbered in achieving his or her goals, and is happy in his or her space, then that person is well organized.

Myth #1 Organization is a born talent.

  • Organization is a skill. If the right resources or support are available it is easy to learn.

Myth #2: It’s impossible to stay organized.

  • Organizing is sustainable, if systems are built around the way the person thinks and designed to grow and adapt to new information.

The 7 Habits of Very Organized People

1. They have a place for everything

  • 25% of business documents are misplaced and will never be located so those documents must be recreated.They put things back

2. They put things back

  • Executives waste six weeks per year searching items

3. They write things down

  • From a master list of things to do determine the priorities for the next day.  This may include planning the most effect routine to use  to accomplish the tasksthe route driven to  see a client or considering  high and low energy cycles in the day and planning tasks accordingly

4. They don’t allow papers/ e-mail to pile up.

  • The average worker sends and receives over 190 messages each day.  Approximately 60 e-mails can be processed each hour.  Learn how to use e-mail effectively in order to limit the number of e-mails received and sent each day.

5. They don’t procrastinate

  • Procrastinating causes people to spend more time and energy on avoiding the task than completing it.  Once it is accomplished it is out of sight and out of mind.

6. They set goals and assign deadlines

  • Schedule a time for each task in the project to be complete, so deadlines can be met easily.

7. They only keep what they use and enjoy.

  • Clutter is usually the “extra” that is kept on hand just in case it is needed.  About 20% of items are used 80% of the time,  so 80% of items are hardly used at all.  Find the important 20% and let go of the unimportant 80%.

 

  1. They have a place for everything                                                   
  2. They put things back
  3. They write things down
  4. They don’t allow papers/e-mails to pile up.
  5. They don’t procrastinate
  6. They set goals and assign deadlines
  7. They only keep what they use and enjoy.

If you need help getting organized contact me for a virtual consultation 

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

 Twitter – https://twitter.com/Julieorganizer Facebook – http://facebook.com/mindoverclutter/  

Facebook group Organizing Mind and Space https://www.facebook.com/groups/1881280812154271/

 http://mindoverclutter.ca/what-does-a-professional-organizer-do/

 

Organize Your Valentine’s Gift

What do you have planned for Valentine’s Day?

Looking for that perfect clutter free Valentine’s Day Gift?  One that says:

  • I understand you,
  • I want you to be happy,
  • I want to make your life easier

 

Great Valentine's Ideas

Let’s get organized

Contact Julie if you need help making this happen or buy a gift certificate.

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

Storage Solutions

Organizing Challenges Unraveled – Storage Solutions

On the  People in Connection Internet TV show, I discussed Organizing Challenges Unraveled – Storage Solutions. When you are short of storage space in a specific area, there are many products on the market that can give you more.

Over the Door Hanging Products

There are a number of over the door hanging products found in stores such as Walmart and Canadian Tire.  There are over the door hooks to use for hanging coats, clothes, towels, purses, belts as well as over the door rings for hanging tea towels, hand towels and paper towels.  There also is a great product that has 5 pockets /shelves that are about 6” deep, which could hold shoes, office supplies or laundry supplies.   Using over the door hanging products makes installation easy and quick and you don’t need to put holes in your walls.

Magnetic Products

There are magnetic products that can be used to make storage space on metal appliances such as your refrigerator, filing cabinet or washing machine.  One is a rack with 3 slots to hold papers, magazines etc and a filing pocket to hold file folders.  They are available at office supply stores like Staples.

Unused / Hidden Spaces

There are unlikely places in the home that can be turned into great storage areas.  Under the staircase can be lined with cedar to become a storage area for clothes or bedding.  It can be fitted with a bar to hang clothes or shelves for storing containers.

Furniture with Storage

Using pieces of furniture is a great way to make additional storage spaces.  A simple chest of drawers can be used in an entrance way to store hats, mitts, pets’ leashes, keys etc.  An antique dining room buffet with drawers can be used to store CDs and DVDs.  Two drawer filing cabinets can be used as a night table in a child’s bedroom holding books and toys and later used for school work as the child matures.

When you need to make space to store items think outside the box, many spaces can be used to creatively and attractively store the things you need and love.

Join my Facebook Group Organizing Mind and Spaces

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

Keep Clutter on the Run, Get Organized

Three Steps to Organizing

  • Consolidate items into groups
  • Containerize groups in sturdy, proper sized containers that are labelled
  • Condense items so you have the appropriate amount of items in each group
Remember to donate items to charity and not to put them in the garbage.

Remember to donate items to charity and not to put them in the garbage.

Follow Two Routines

  • Do four things in the morning
  • Do four things in the evening

Five Habits to Keep Clutter on the Run

  • If you get it out, put it away
  • Apply the 30 second rule – if it takes 30 seconds or less to do something, do it immediately
  • Follow the camping rule – leave the room the way your found it or better
  • Look, really look at your surroundings to see what is out of place
  • Use “little minute” to clean – those few minutes while you are waiting for someone, on hold on the phone, watching a pot boil

Let me know your tricks to help you stay organized.

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

 

A Cluttered Life – Middle Class Abundance

Make your home perfect for you.

Make your home perfect for you.

This 6 minute video is a great look at our society and our relationship with “stuff”.  It is easy to collect “stuff” but it is hard to know how to get rid of things.

http://www.uctv.tv/shows/Stuff-A-Cluttered-Life-Middle-Class-Abundance-Ep-1-24699

Need help simplifying your life and home contact Mind over Clutter to work with you in person or virtually to help you meet your goals.

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

11 Professional Organizers Share their Favourite Tips.

Professional Organizers in Canada

I asked my colleagues from the Professional Organizers in Canada Cyber Chapter to send me their favourite organizing tip.  This is what they said.

Patti Schneider from Time to Organize Coach™ in Huntsville, Ontario tells us :

  • Don’t organize anything without tossing, recycling and donating first!

April Miller owner of April Miller Professional Organizing in St John`s Newfoundland shared:

  • To ensure better maintenance: Organize according to what works for you, not according to someone else’s system.

Elana Kleinman owner of EK Organizing in Toronto, Ontario

  • For maintenance, do a 5-10 minute scan of your home before bed and return everything to its assigned home. This prevents end-of-week (month?) organizing marathons:)

Ruth Beattie-Ostrom of HOME, Hard Organizing Made Easy from Parry Sound, Ontario shared:

  • A fun tip to involve children to help maintain the house: set the timer for 15 min and everyone (incl mom) puts items back in their place.

Kym McFadden owns Space-Ese-Solutions Inc in Burlington, Ontario.

  • If you don’t use it, lose it. Recycle, donate or toss it in the garbage. I generally tell clients for clothing wear it within 6 months and all other items use it within 6-12 months or out it goes. Then go have fun! If it is close to bedtime read books together.

Nathalie Bureau owner of Nathalie Bureau L’Art de l’Organisation/Organized Living from Saint Boniface, Quebec tells us:

  • Using the space vertically is one of my best tips
  • Sort food packages in a drawer using hand made separators or dividers.

Adele Lapointe of Chaos to Clarity from Burlington, Ontario simply said:

  • Like with like

Karen McIntosh Murdock,Your Organized Friend in Edmonton, Alberta

  • If grieving clients are having trouble releasing sentimental belongings I recommend that we take photos of the items, write down the stories surrounding the item and make them into a photobook.

Bev Chandler owner of C & C Organizing  from Regina, Saskatchewan shared:

  • Keep the things you use the most, close at hand.

Adriana Romkes  from Dundas,Ontario tell us:

  • Less is more

My tip, Julie Stobbe owner of Mind over Clutter in Beamsville, Ontario

  • If you are having trouble letting go of things figure out if it is because you are clinging to past or fear the future.  Once you solve that mystery it will be easier to part with unused items.

Share your favourite organizing tip with me in the comment box.

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

Need a Great Collapsible Storage Container?

Samsill Medium Pop’n Store Box

I have used a lot of pop up and unfolding type boxes in my organizing business.  They usually like to refold themselves flat, have weak bottoms that collapse and may or may not have lids.  The Samsill Medium Pop’n Store Box is great.  It has none of those problems.flat

It is easy to assemble and it stays together.  Although it can be unfolded it may be hard to get the bottom back up which I like. Having a strong, tight fitting bottom means the sides are well supported, the box will stay square and the lid will fit on firmly.

It is made of very thick strong cardboard with a lovely low gloss pebbly looking finish.  It gives it a look of being made of fabric not cardboard.  The corners of the lid are reinforced with metal to prevent them from ripping or tearing. The bottom is made of fabric so it won`t scratch your furniture.

Samsill Pop,n Store Container

Samsill Pop,n Store Container

It is light and easy to handle but strong and ridged and lovely to the eye.  It combines functionality with beauty to store and organize your items.  It comes in 5 sizes and multiple  colours.colour

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca  www.mindoverclutter.ca

10 Hacks to help Parents Organize Their Children’s Routines.

You have successfully accomplished back to school organizing but the day to day chores are not getting done and you are feeling overwhelmed.  Clutterbug has a great video, Organizing Hacks for Parents.  Organizing your home to help your children become more independent means that they are able to complete tasks without your help.  This will help daily routines and habits to be accomplished quickly leaving more time for family fun together.

Which hack worked best in your household?

Need some organizing help contact Mind over Clutter, julie@mindoverclutter, to help bring happiness to your home.

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Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals.

Meet Mary Dystra Novess of Within Reach Part 2

In my blog post on March 25, 2016 I formally introduced Mary Dystra Novess CPO.  She is a past president of NAPO and a warm, lovely, helpful person.  She has generously given of her time and expertise to allow me to interview her.  I hope you enjoy getting to know more about her and her business Within Reach Organizing Services.download

As an organizational consultant, what motivates us to change?

Books have been written on change and what drives it. For our purposes here I’m going to cover 2 main drivers: avoiding pain and seeking a better state of affairs (mentally, emotionally, physically, financially etc.).

One of the biggest influences on how we deal with change is how we are internally wired. If you have ever done an assessment (for example DISK), you become aware that people are wired differently; from a high comfort in embracing change through the spectrum of avoiding change. Some people seem to thrive on change while others only embrace change when presented with dire consequences if they don’t change – possible loss of job, home, relationship, or health. Change for many triggers fear. Fear that it won’t be enough to make a difference anyway or that it will be emotionally painful, or it will cost too much or that they will have to deal with loss.

For those who struggle with change (we all do at some time), the best way to become more open to change is to identify the end goals and put it in context of positive outcomes vs. the pain of possible loss. For example, if you are on a diet and concentrate on the loss of the chocolate cream pie instead of how great it will be to have more energy and fit into your favourite clothes again, it will be much harder to stay with the diet because you are focused on the pain instead of the joy of healthier and more trim you. Same principle goes with decluttering your environment and mind. I always suggest a person seek out support in the area they want change because it makes it so much easier and keeps the focus on the right things especially on the hard days.

Through helping your clients to organize their home offices you help them to increase their bottom line while improving their quality of life. What would be the first step to reaching this goal?

As Steven Covey wrote many years ago, “Start with the end in mind”. If you can’t define something, you can’t track it and you can’t attain it.

When I start a relationship with a new client the FIRST thing covered is setting up great decision making criteria in 4 key areas. Then, all decluttering, organizing, time management and decisions revolve around the client established criteria with the end goal(s) in mind.

As a speaker, blogger and trainer, you’ve been helping clients and families learn strategies to become better organized. You specialize in inspiring others to live an uncluttered life. What suggestions do you have for those that feel overwhelmed by clutter?

Identify who would love, need or appreciate the things that no longer serve you well. Donate, recycle and return items today because every day that you feel overwhelmed or controlled by your stuff/environment, is a compromised day that can lead to a compromised life and compromised relationships. If you are a reader, there are 3 books I would suggest right off the bat to read: It’s All Too Much by Peter Walsh, Everything That Remains by Joshua Fields Millburn & Ryan Nicodemus and Your Money or Your Life by Vicki Robin and Joe Dominguez. For a newer read, some are finding comfort in Marie Kondo’s book, The Life-changing Magic of Tidying Up. If you are not an engaged reader, save the money and do NOT buy the books. I have been in more homes where clients have dozens of unread organizing books. In my experience, intentions will only waste money and create more clutter and guilt.

What has been your biggest personal challenge around organization?

I have my own “Would’a Could’a, Should’a” bugaboos. That’s why I have such high empathy for my clients and I don’t judge. My passion is aquatic stuff, gardens and reading for knowledge. That means for me that I have 5 aquariums, create an overabundance of vegetables in the summer and always have articles to read. To my credit, I was born with great leveling force in my gut that hates waste so I remain conscious of 1) what I spend in time and dollars, 2) what goes to waste and 3) make sure I have a way of sharing the excess so that little is wasted.  When I have an ailing client, I often do a drive by to deliver a meal and a smile. Good for them & good for me.

To keep my reading papers in check, I clip down to the article. Dad still gives me his Wall Street Journals, Financial Times, Time, building and home trade magazines and I pick up magazines that discuss organizing and simplifying. I am still old school and I love paper. I try to speed read and pick up trends, statics and tips. When I fall behind, I choose a cutoff date or relevancy date and do a quick mini purge so that things stay in balance as I am running a business, home and need quality time with my great husband on the weekends. Life is always a balancing act and there is an ebb and flow to all activities and mental bandwidth. As the old proverb goes, we teach what we most need to learn and I am a lifelong learner. It’s the gift I get from my clients and share with my clients. It is the circle of life.

Thank you to Mary Dystra Novess of Within Reach Organizing Services for sharing her thoughts with us.

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