4 Organizing tips for getting rid of piles of paper

A lovely colleague sent me this first tip.  Marie Mushing runs a networking group called People in Connection

1. Make the area a showcase

See what working with a professional organizer can do for you? Professional Organizers rub out junk. Where there was once chaos and huge piles of paper, is now a showcase. Thank you Julie! Replace the junk pile with something pretty as I did, then you won’t want to pile junk on that again. Great motivation to keep the filing done!
Keep your filing cabinets free of paper?

2. Prevent drop zones from forming

If you have an empty flat surface it sometimes  calls to people, “to fill me with stuff.” To prevent that area from becoming cluttered, put a large object or two in that spot.  It will make the area feel full and then you won’t drop things there.  With only 2 larger objects, it is easy to pick them up and dust and clean.  If you use a number of smaller items it may make the area harder to clean.

3. Designate a paper collection spot

Assign a place to put papers that need to be read, filed, signed etc.  Place a tray, lovely baskets, eye catching red container etc in a convenient location. Why red?  Red is a high energy colour, it increases your heartrate, and your eye is drawn to red items.  By using a red basket it can help to make dealing with paperwork a high priority activity.  Keeping paperwork consolidated in one spot makes it easier to find and work with.  When paper is all over the office or house it becomes visual clutter, causing anxiety, the release of cortisol and you feel stress.  Cut the visual clutter, collect the paper in one spot, and complete the tasks.

4. Avoid the L word – later

Piles of paper will continue to build up if you leave them for later.  Later will never come.  Schedule time to deal with paperwork: schedule time to read, file, and reply to paperwork that generates more work.  Schedule these activities according to your level of energy at different times of the day.  Scheduling reading after lunch at a low energy time of the day may not be productive but scheduling filing after lunch may be perfect because it gets you up and active. Scheduling time at the beginning of each day to concentrate on work generated by email, letters, and documents might work well when you are able to focus on single tasks.  Remember not to multi-task.

Schedule time for paperwork

If you’re interested in learning how colour can affect your productivity, this guide is free and you can find it here.

What tricks do you use to help you complete paperwork?

Related articles The truth about multitasking 

Julie Stobbe, professional organizerJulie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situation. She uses her love of teaching to reduce clutter, in your home, office, mind and time. She guides and supports you to be accountable for your time, to complete projects and reach your goals. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.

Contact her at julie@mindoverclutter.ca

Click here to learn more about her online course Create an Organized Home.

 TwitterFacebook Facebook group Organizing Mind and Space

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  1. Jan Baron on December 7, 2018 at 6:51 pm

    Hi Julie you and I met when I was working with Revera Maplecrest Village, I have moved on from there. I was impressed after our meeting and have given your name to few people who need help getting uncluttered.

    My girlfriend is a real estate agent and I thought it would be good for you two to meet up and discuss opportunities. Her Name is Charlene Gulka
    416.270.3466. She lives in Stoney Creek and she is serving the Hamilton Niagara region.

    • Julie Stobbe on December 8, 2018 at 6:23 am

      It was nice meeting you too. I hope your new position is going well. Thank you for referring me and sending me this business connection. I appreciate the confidence that you have in me.

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