A lovely colleague sent me this first tip. Marie Mushing runs a networking group called People in Connection
1.Make the area a showcase
See what working with a professional organizer can do for you? Professional Organizers rub out junk. Where there was once chaos and huge piles of paper, is now a showcase. Thank you Julie! Replace the junk pile with something pretty as I did, then you won’t want to pile junk on that again. Great motivation to keep the filing done!
2.Prevent drop zones from forming
If you have an empty flat surface it sometimes calls to people, “to fill me with stuff.” To prevent that area from becoming cluttered put a large object or two in that spot. It will make the area feel full and then you won’t drop things there. With only 2 larger objects, it is easy to pick them up and dust and clean. If you use a number of smaller items it may make the area harder to clean.
3.Designate a paper collection spot
Assign a place to put papers that need to be read, filed, signed etc. Place a tray, lovely baskets, eye catching red container etc in a convenient location. Why red? Red is a high energy colour, it increases your heartrate, your eye is drawn to red items. Buy using a red basket it can help to make dealing with paperwork a high priority activity. Keeping paperwork consolidated in one spot makes it easier to find and work with. When paper is all over the office or house it becomes visual clutter, causing anxiety, the release of cortisol and you feel stress. Cut the visual clutter, collect the paper in one spot, and complete the tasks.
4.Avoid the L word – later
Piles of paper will continue to build up if you leave them for later. Later will never come. Schedule time to deal with paperwork: schedule time to read, file, and reply to paperwork that generates more work. Schedule these activities according to your level of energy at different times of the day. Scheduling reading after lunch at a low energy time of the day may not be productive but scheduling file after lunch maybe perfect because it gets you up and activity. Scheduling time at the beginning of each day to concentrate on work generated by email, letters, documents might work well when you are able to focus on single tasks. Remember not to multi-task.
If you’re interested in learning how colour can affect your productivity, this guide is free and you can find it here .
What tricks do you use to help you complete paperwork?
Related articles The truth about multitasking
Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces distracting clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Julie can coach you to break-free of the physical or emotional clutter constraining you from living life on your terms.
Contact her at firstname.lastname@example.org
Click here to learn more about working with a Professional Organizer?