11 Tips for organizing your lists

paper or electronic To Do lists?

Do you spend valuable time making a to-do list and it doesn’t seem to help you get anything done? Does that list keep getting longer and longer? There are many ways to keep track of tasks you need to complete.  Bullet Journaling, apps, notebooks, lists or recording a list on your phone.  No matter how you record your list here are some tips to help you become more productive.

11 To-Do List Tips 

These suggestions are from “Don’t Agonize, Organize Your Office” by Diane A. Hatcher.

  1. Make an Action list, Today’s Goals list or give it a title that motivates you.
  2. Make a tomorrow’s list before you finish your day and throw out the old list and start fresh daily.
  3. Lists help you to focus and this increases productivity.
  4. For lists or calendars to help you be more productive you need to use them consistently.
  5. Write down anything on your list you don’t want to forget and cross off items as they are completed to help you achieve a sense of satisfaction.
  6. If a list is longer than 10 items focus on priorities and meeting due dates.
  7. Record individual tasks on your list, not projects.
  8. Look at the list often and keep it visible in the same location every day.
  9. Double the amount of time you think each task will take to prevent over scheduling.
  10. Use one calendar to record all your appointments, due dates and deadlines. Refer to the calendar when you prepare the action list for the next day.
  11. Prioritize by time blocks. Choose tasks off your list that can be accomplished in the time you have at hand. Also, consider your energy level when you are selecting the task to complete.

Kanban System

digite.com

What happens if your list has more than 10 items and you’re afraid you will forget something if it is not on the list. There is a Japanese system called kanban.  This is a good system for visual people and for projects.

  • Place your list of items you don’t want to forget about in the To-Do column
  • You pick 3 tasks you will be working on at any one time and move them to the doing column.
  • You can only add a task from the To-Do column to the Doing column when you complete one.
  • Using Post-its on a whiteboard, arrange in columns:  “To-Do”,  “Doing”,   “Done”.  There should never be more than three notes in “Doing”.
  • You can add a “Waiting” column if you are waiting on other people to send you information.

Let me give you an example.  During the pandemic when my area has a stay at home order, lockdown, I work on my new online course, Create an Organized Home.  At the beginning of the project, all of these items were in the To-Do column,  I picked items to work on and move them to the Doing column and as they are completed they are moved to the Done column.  The nice thing about the Done column is I can check and see if I missed something and put it on my To-Do Column.

To-Do                               Doing                             Done

Update my website         Proofread the material      Learn to write a course

Market my course           Check settings               Write the course

Add SEO to each page                                              Find the best software

Determine price                                                        Put course on software

Release course                                                         Make videos

Your To-Do column is a holding area for all those things you need to get done not just related to one project as in my example. The Doing column are the high priority items to work on that day.  The Done column lets you know you are meeting your deadlines and gives you a sense of accomplishment.  Using this system you don’t need to keep rewriting your list.  Move the post-it note from one column to the next.

Task- Board

Instead of having a list, you might like to have your items on a task board.  Here is a link to an infographic about what a task board is, the benefits of using a task board, and tips to create a customizable task board.

However you structure your list you can only do a small number of tasks at once. Whether it is a list on paper, a digital list, journal or post-it notes,  set your priorities for the day, work on them first so you don’t get distracted by less important tasks and refer to your list frequently.

Let me know in the comments how you structure your To-Do lists. 

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situation. She uses her love of physical activity to reduce clutter, in your home and office. She guides and supports you to manage your time. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Get started by downloading Tips for Reorganizing 9 Rooms.

Contact her at julie@mindoverclutter.ca

 TwitterFacebook Facebook group Organizing Mind and Space

Click here to learn more about working with a Professional Organizer?

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Organizing your storage unit for frequent access

This week my guest blogger is Sophia Perry from Arizona Moving Professionals

There comes a point when any household or a business needs additional storage space. Many people use it during a move or for decluttering and organizing purposes. While storage units are often a necessity when running a business, in recent times, they are becoming increasingly popular for people who recognize the importance of having a tidy living space. Hoarding items can lead to feeling snowed under and consequently anxious and frustrated. Hence, storage units are a practical solution. However, if you intend to use storage and free up some work or living space, be aware that, without a mindful approach, you’re risking turning your unit into the ‘land of lost and found’. Therefore, you need a good strategy for organizing your storage unit for frequent access to optimize the experience of your stressless, clutter-free lifestyle.

It starts with setting your priorities

Storage units are a multifaceted solution for storing a variety of items. Apart from helping with organizing a business inventory or a loved one’s belongings and heirlooms, people also use storage units to keep their cars and vehicles during the off-season, such as boats or motorcycles. If you’re moving, planning a home remodelling, or have a knack for interior design and decorating, a storage space is a guaranteed way to simplify your life. First and foremost, it’s important to consider the intent and purpose of the unit you’re using or planning to use. Click To Tweet

Create a mindful picture, and even better, an inventory list, of what type of items you plan to store. This will help you adopt a more organized approach towards your storage solution from the get-go. Otherwise, you’ll find yourself piling up unnecessary odds and ends and just spreading the enchanted hoarding circle outside your home or office. A storage unit is a fantastic way to declutter and harmonize your space or offset the stress of a move, as long as you prioritize keeping your items organized and easily accessible.

To organize your storage unit with success, create a master inventory list and set priorities regarding the importance of your items.

A productivity planner next to a keyboard

 

Plan the layout of the unit

The idea of vast space available to be used for storing your items might be tempting. However, you’ll need to consider what goes where to ensure you’re organizing your storage unit for untroubled access to your items. With this approach, you might realize that you have a lot of clutter to let go of and will surely provide you with a perspective on your priorities. All it takes is some pragmatic consideration of how quickly and how often you will need something.

Items that you use less frequently, or hardly ever, should go at the back of the storage. For a smooth transition, let movers load these last in the truck, as they will be unloaded first and consequently dropped off at the back of the storage unit. This is a good chance to give these items a second thought. Try to determine why you are keeping them and what do you need them for. Not only will this help you to arrange your unit for efficient access, but it will also give you a clear picture of the scope of your possessions.

Have a practical idea about the layout of your storage unit to ensure quick and easy access to your items.

A man’s hands, papers, mobile phones, markers, and a PC monitor

 

Decluttering a storage unit

If you’ve been using a storage unit for a while, you know how fast and easy it fills up. However, with an effective decluttering and organizing method, you can have it sorted for smooth access to your storage unit. Without a doubt, decluttering is the toughest task, but it’s also rewarding in so many ways. A functionally organized, clutter-free storage area will enable you to find anything you need with ease, and you’ll save time and enjoy peace of mind. You can ask friends to lend you a helping hand or hire a professional junk removal company. Depending on the size of your storage unit inventory, you should plan accordingly on how much time you will need to get the job done. You can book a full day in your calendar to dedicate to decluttering your unit. Challenge yourself, commit and stay on task. The reward is a feeling of ease and relief once you see it through, and ultimately, effortless access to your needed items.

Decluttering a depot is a daunting task, so asking friends or hiring professional services can be of great help.

A woman in a uniform with cleaning supplies

 

Find creative ways to sort out items

Although decluttering can be a challenging task, with a good plan and a mindful approach, everything is achievable. Give yourself a little pep talk on the importance of organizing your space for some healthy motivation. Since the purpose of a storage unit is to keep your items, their safety and easy access to them can impact your mood. Hoarding or not even knowing what things you possess can lead you to feel overburdened. Use your master inventory list to determine what is relevant for keeping and what’s worth parting from. Divide your excess items into groups, and decide what to toss, donate or sell. For a smooth and efficient decluttering project, take out the items you intend to dispose of first. Subsequently, it’ll be much easier to deal with things you plan to sell or donate. With that being done, you’re one step away from fruitfully organizing your storage unit for frequent access.

Divide your items into categories to efficiently declutter and organize your storage unit.

Boxes stacked on shelves in a storage unit

 

A neatly organized storage unit

If you run a business, frequent access to your storage unit is a given. As a matter of fact, even if you use it to store items other than office inventory, an organized storage space will help you feel more in control of your life. Once you’ve carried out the decluttering project, you may have noticed how relaxed you feel. With no junk to obstruct your way, you’ll be able to organize your storage unit neatly and have everything you need on hand, without having to waste precious time and energy searching through the mounds. In your recently created clean storage space, stack and group your boxes from the least needed at the back to the ones you need more frequently accessed toward the unit’s front entrance. Allow some space in between rows of boxes to create aisles for easy navigation. Last but not least, label the boxes according to their contents, and make sure the tags are facing outward and are easy to read. This is the most efficient method for organizing your storage unit for frequent access, which will make the chaotic mess and clutter, and the anxiety that comes along with it, a thing of the past.

Share your tips for keeping a storage unit organized. 

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situation. She uses her love of physical activity to reduce clutter, in your home and office. She guides and supports your to manage your time. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Get started by downloading Tips for Reorganizing 9 Rooms.

Contact her at julie@mindoverclutter.ca

 TwitterFacebook Facebook group Organizing Mind and Space

Click here to learn more about working with a Professional Organizer?

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How to organize a yard sale

Yard sales are an excellent way to meet people, make some money and have fun.  There are many ways to organize a yard sale.  Timing of the sale is important to the success of the sale.  You need to be flexible about pricing if you want to have less stuff at the end of the day.  Let’s start with the easiest way to prepare for a yard sale. 

This way takes less time and energy to set up.

Get a number of boxes or bins to collect your items.  Mark each container with a price $1.00 $2:00 $0.25 $0.50 $5.00 etc.  As you are collecting your items for the sale decide how much you will sell the item for  and put the objects of the same price into the same box.    You are pricing items as you sort them so there is less work to do later. Using boxes means you don’t need to price every item individually with a sticker. Many charities will not take items leftover from a yard sale.  Part of the reason is they would need to remove all of the stickers.

Have separate display areas /tables for each price grouping.    Place a sign on the front of each of the tables explaining everything on this table costs _______.  You are finished and ready to have a great day.

This way will help you to have less stuff at the end of the day

Group your items into batches.  For example a set of dishes, all the hand tools, groups of 10 books, baby clothing of the same size, CDs DVDs.   The person needs to buy the entire batch not just part of it.  This way helps you to move more items on each purchase.   They buy 10 CDs for $5.00  instead of 1 for $0.50.  Place batches of items in boxes or see-through bags.

This way makes sure you get the correct price for the item

If you want to use tags the easiest way is to:

  • use one tag colour per price group.
  • red for $10.00, blue for $5.00 etc.
  • place a colour-coded sticker on each item and when the person buys it, you know exactly what to charge.
  • Make a sign explaining that each colour represents a specific price

If you want to do more work you can price items individually.

  • Place a sticker on the item and write on it the cost of the item.
  • This is good for large items that you will be priced higher.

In special circumstances, tags are very helpful if:

  •  the garage sale is for multiple families you can assign each group their own colour and you know which cash box to put the money in.
  • multiple family members are selling items at the same sale you can assign each person their own colour and you know which cash box to put the money in.

You will need to remove the stickers after the sale before you can donate items.

How much should it sell for?

Pricing

If your goal is to sell stuff so you have less at the end of day price items:

  • 50% of the original price for brand new or barely used items
  • 25% – 30% of the original price for the older items
  • You can always ask them to make you an offer.  You might get more than you expected or less.

If you have more expensive items to sell do your research to determine a fair price for the article.

Sometimes a yard sale seems like a great way to make money.  Make sure you are the type of person who likes to barter and is not offended when people tell you that something is not worth the value you have placed on it.

If you will be offended and not make a sale, a yard sale is not for you.

To ensure you get the sale by having change.

Make sure to never leave the money unattended. Keep the money in a waist pouch so it can’t be stolen.

Change

  • have $25 in change
  • $20 in $1, $4 in quarters, $1 in dimes and nickels
  • If you don’t have change people will not buy from you.

Timeline for preparing for a yard sale

It takes time to set up and clean up from a yard sale.

  • sort, clean, price                      1 – 2 days
  • advertising                                2 hrs
  • arrange and display wares    4 hrs
  • get change                                 1 hr
  • tag sale itself                             1 or 2 days
  • take unsold items to charity  3 hrs

Advertising

Advertising is a big part of the success of the sale.  There are lots of Facebook sites, Kijiji and Craigslist where you can advertise for free.  You may also have a local paper where you can place an ad.  Put up signs to let people know where the yard sale is located especially if you are not on welled travelled streets with lots of cars and foot traffic.

Pick your date wisely.  Spring and fall are the best times of the year.  Long weekends are times when people travel.  Weekends are usually better than weekdays.  If you can do it with a number of families from your street at the same time you will get better results.

Is a Yard Sale for You?

Yard sales can be a fun way to get rid of your clutter, make some money and meet people if the weather is good.  If you feel you don’t have the time, energy, a good location, great items for sale or don’t like bartering you may want to donate your items to a charity and spend the day doing something else.

How will you organize your yard sale?  Maybe I didn’t mention your favourite way.  Either way, leave me a comment.

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situation. She uses her love of physical activity to reduce clutter, in your home, office, mind and time. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Get started by downloading Tips for Reorganizing 9 Rooms.

Contact her at julie@mindoverclutter.ca

 TwitterFacebook Facebook group Organizing Mind and Space

Click here to learn more about working with a Professional Organizer?

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Organizing a Move? Six Moving Tips from Award-winning Moving Company Bob the Mover

Thanks to my guest blogger Bob the Mover for sharing moving tips.

Moving is generally centered around leaving your old home for a new one.

Unfortunately, organizing a move is a long and arduous task involving packing, cleaning, loading, and unloading your belongings. It often can take longer than expected to get through this process.

From time to time, people can get careless after finishing packing; simply assuming their job is done. This leads to simple mistakes that can damage your home.

Whether looking to do it yourself or hire a professional, the tips we give you today will help your move go smoothly.

Without further adieu, let’s get into our top six tips for moving.

1: Choose a Professional Moving Company

First and foremost; the simplest way to have a smooth move is to hire a qualified, professional, and licensed moving company. They’re aware of all the problems and hiccups that are involved in the moving process.

Doing things yourself may lead to careless errors or broken items. The truth is if you break your own items there’s no insurance involved to protect you.

A professional mover is available for all your moving needs and will take care of all your questions and concerns; as well as several you may not even know to exist.

2: Clean Before the Unload

This will help you break down the move into several parts. Preparing your bathroom and bedroom before you unload will let you rest when you’re done.

Check for any pests before dropping your belongings inside the house.

3: Arrange Plans for Unloading

What are you moving and where is it going? Your simple question may have a complex answer.

Can your 10-foot-tall dresser fit up your 8-foot-tall stairs?

Think clearly about your items with sharp edges and where they need to go. Is there enough room or will it scratch your walls?

Where are your entrances? Can your house be accessed through the garage or do you have a separate basement entrance? These are simple things that can help minimize the risk involved in moving.

4: Use Floor Coverings

One of the easiest things to break during a move is your flooring. Carpet, hardwood, tile, and other types of flooring all come with their own pitfalls. Floor coverings will save you from stains, scratches, tears, or other types of damage.

Check with your Professional mover to see if they provide floor coverings for the a move. If going the DIY route, be sure to purchase some sort of floor coverings to avoid damage.

5: Keep the Kids and Pets at Bay

Once you’ve got a lot of the smaller details taken care of, you’re ready to start your move. One way to make things easier for your movers, or yourself, is to keep your kids and pets in a separate area.

A secondary location is preferable if you’ve got a babysitter. An anxious animal may dig up the flooring at your new place. Kids likewise may make a mess or a lot of noise. This will allow the move to go smoothly.

If keeping them at the new location—try to keep them isolated to an area with entertainment available and very little foot traffic.

6: Make Sure You’ve Done Safety Checks

Does your new place have a security system in place? Do all your locks work? Do your windows close tightly? These are all potential risks that can lead to theft.

While it may not be at the forefront of your mind, it’s something to consider as being newly moved makes you an easier target.

Don’t forget to change your locks—the previous owners may have spare keys or given spare keys to their relatives in the past and forgot about it. Changing your locks ensures you’re the only one with a copy of your house key.

Bob the Mover

If you’re looking for a St Catharines moving company, Bob the Mover services the entire Niagara region with the utmost professionalism. Bob the Mover is the 2020 Diamond award-winning reader’s choice best moving company in both the St Catharines ON  and Niagara Falls ON  regions. Find out more details here (link: https://bobmoveshouses.com/st-catharines-movers/.

Need help with timelines for your move?  Work with me to help you get your packing and preparations done on time for your move. in-person or virtually. 

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situation. She uses her love of physical activity to reduce clutter, in your home and office. She guides and supports you to manage your time. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Get started by downloading Tips for Reorganizing 9 Rooms.

Contact her at julie@mindoverclutter.ca

 TwitterFacebook Facebook group Organizing Mind and Space

Click here to learn more about working with a Professional Organizer?

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9 Tips for organizing your work space

Some people’s workspace is for studying, some people are working from home, some are attending school virtually.   My guest blogger this month is the Custom Writing Team.

According to recent studies, it can take up to twenty minutes to get focused again after getting distracted. Finding and organizing the perfect working/studying space may be the best solution for you.

Proper arrangement of stationery, a comfortable chair and desk, and the absence of clutter and distractions may significantly boost your productivity. Even the colour of your walls and accessories impact the learning process too!

To help you organize your workspace, we have prepared nine great tips, outlined in the infographic below. Check it out and make your room comfortable and inspiring!

 


Infographic by Custom-Writing.Org 

According to recent studies, it can take up to twenty minutes to get focused again after getting distracted. Click To Tweet

Did Custom-Writing miss anything? Comment on what you would add as tip number 10.

If you need help creating, redesigning or organizing your work/study space contact julie@mindoverclutter.ca  

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situation. She uses her love of physical activity to reduce clutter, in your home, office, mind and time. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Get started by downloading Tips for Reorganizing 9 Rooms.

Contact her at julie@mindoverclutter.ca

 TwitterFacebook Facebook group Organizing Mind and Space

Click here to learn more about working with a Professional Organizer?

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Spring Clearing A B Cs

Yes, you read it correctly, spring clearing, not spring cleaning.   I first heard about it at an organizing conference in London, England.  The idea made so much sense to me.  We no longer have to do seasonal cleaning.  Our homes are much cleaner because of high-efficiency furnaces, paved roads, washing machines, vacuum cleaners.  Long gone are days of mud floors, dirt roads, open fires to heat your home and brooms for sweeping. Organizing and clearing your life on a seasonal basis will help you to maintain your home and lifestyle.

Activities

Clearing is a process that involves clearing out things you no longer need, use or want.  It is also more than that.  Clearing is about examining schedules, activities and commitments   Activities change with the seasons and that affects your schedule.  Some of those activities you may not be interested in anymore.  Clear them from your life and try something new. Revise your schedule to suit your new interests.

Commitments

There might be a lot of commitments in your life.  You might be volunteering, doing things out of guilt, involved in things that are no longer a priority in your life. Look at all the commitments and clear the ones that no longer interest you, you have outgrown or can be shared or delegated to someone else. Use your time in a way that allows you to you feel, fulfilled, passionate about the cause and excited to contribute.

Spring clearing involves clearing out things you no longer need, use or want. Also clear out schedules, activities and commitments that no longer suit your life. Click To Tweet

Possessions 

Clear items that you no longer need, use or want.  When you’re decluttering decide how much is enough and start to let go of the excess.  Make contributions to charities, sell items, donate them to worthy causes.  Don’t pass things on to other people unless they want them.  Check first before you drop something off. Recycle broken, damaged or very old items.  Keep as much as you can out of the landfill.

Download your Spring Clearing Guide

Here is a sheet to help you with your Spring or Fall Clearing, download it and use it as your guide.
Spring Clearing Tips

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situation. She uses her love of physical activity to reduce clutter, in your home, office, mind and time. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Get started by downloading Tips for Reorganizing 9 Rooms.

Contact her at julie@mindoverclutter.ca

 TwitterFacebook Facebook group Organizing Mind and Space

Click here to learn more about working with a Professional Organizer?

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3 Tips for organizing your spring clearing

What is spring clearing? Is it a typo? I attended the Association of Professional Declutterers and Organizers annual conference in London England a couple of years ago.  It was enlightening to learn and share organizing deas with Professional Organizers from England, Scotland, Wales, Netherlands, Japan, Dubai and the United States.  This is where I picked up the phrase “Spring Clearing”.

If spring clearing happens first then spring cleaning is much faster. Click To Tweet

Start with clearing out the items that are:

Broken 

They are the easiest to let go of but may be hard to get transported to the waste depot.  If you can’t take them yourself can call a junk removal company or make a trade with a friend or neighbour.  They can take your things to the dump and you can ….. bake a pie, mow their lawn, help with their gardening, have them over for supper…..

Donations

There are things that you might not have used in a while, your children have outgrown playing with certain toys, you have a new one and you can let go of an older model of the same item, or interests and hobbies have changed……. Take these items to thrift stores or call and see if they will pick up your donations. Learn more about decluttering.

Want them but don’t need them

This group of items are hard to let go of.  Try to let go of 2 or 3 items that have some sentimental value but you don’t need them and you don’t have space for them.  It takes time and practice to be able to let go of these things.  With time it will get easier and you will enjoy having fewer things that are taking up space that you can use in a new way opening up new and exciting adventures in your life.

Here is a video of my adventure doing spring clearing.

A flood started the clearing process and then I just continued deciding what things were around my home that I didn’t need.

Mind over Clutter does spring clearing

If you need information on where to donate and recycle items send me your email address and I will send you a 9-page resource document.

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situation. She uses her love of physical activity to reduce clutter, in your home, office, mind and time. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Get started by downloading Tips for Reorganizing 9 Rooms.

Contact her at julie@mindoverclutter.ca

 TwitterFacebook Facebook group Organizing Mind and Space

Click here to learn more about working with a Professional Organizer?

 

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Virtual Organizing – who, why, where, what

Do you have a home or office that is creating anxiety and a feeling of stress and overwhelm? You know you want to change the situation.  With a little knowledge, help and support you could start to feel happy in your home and organized in your office.  I have been offering virtual organizing sessions for 7 years, this may be the year for you to try it.

Who would use virtual organizing services?

For clients who:

  • wish to do the “hands-on “organizing themselves
  • are uncertain about someone coming into their home,
  • want a cost-effective way to get organized
  • need to manage their organizing appointments to fit a complex schedule
  • need support to stay focused on the project

Why would I offer this service?

Virtual organizing allows me to:

  • to provide support to my clients through prearranged online meetings
  • have clients all around the world
  • keep working with clients that moved away
  • do organizing while coaching, teaching, supporting and mentoring clients

What would a virtual organizing session look like

There are probably as many ways to do virtual organizing as there are organizers.  Here are my 4  formats.

A series of mini sessions. 

This format starts with a one-hour session to establish the goals the clients want to achieve and is followed up with 30-minute mini sessions to set steps to follow to complete the job.

Be there with you

This format is for clients who don’t like to work alone.  I am with you on my computer helping you to:

  • know what to do next,
  • make decisions about what to keep and what to donate and
  • set up organizing systems to store your stuff.

Complete Plan

This format is for the client who wants to work by themselves on their own schedule. After you contact me,  I set up a 1-2 hour zoom call and you show me the room you want to get organized. I develop a  customized organizing plan that you implement. If you have questions we can set up a support call to:

  • solve problems,
  • clarify the next step,
  • receive storage suggestions.
  • receive donation and recycling information
  • check-in with you while you are working

Develop Routines

A lot of organizing and maintaining a home, office or room is establishing routines and systems.  We work together to set up step-by-step systems.

There are the A, B, C, D’s of virtual organizing

For more detailed information check  Virtual Organizing Services on my website 

Virtual organizing allows an organizer to support your organizing projects by providing planning, coaching and mentoring. Click To Tweet

To book a complimentary 30 minute virtual assessment use this link   or contact me directly at julie@mindoverclutter.ca 

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situation. She uses her love of physical activity to reduce clutter, in your home, office, mind and time. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Get started by downloading Tips for Reorganizing 9 Rooms.

Contact her at julie@mindoverclutter.ca

 TwitterFacebook Facebook group Organizing Mind and Space

Click here to learn more about working with a Professional Organizer?

 

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5 Organizing myths

People have preconceived ideas about what it means to be organized. Being organized means you can find what you are looking for in a reasonable amount of time.  The myths about being organized are what stop people from moving forward and organizing their lives.  Here is the fallacy in 5 myths.

Myth 1 Organizing is a born talent 

Organization is a skill. You can learn techniques to apply to your situation to get you organized.  If you have the right resources and support it is easy.  Hire a Professional Organizer, read books, watch Youtube and you can learn the steps.  Some tasks at home can be simplified so they are not so overwhelming and time-consuming.  Here is one small example about meal planning.

  1. Pick your menu for the week
  2. From the menu make your shopping list
  3. Now you don’t need to decide what to make each morning or evening and you can take out of the freezer the items you need for later in the day.
  4. After you have done this for a number of weeks or months you can start recycling your plan.  This makes it even easier as you just pull up an already completed menu plan.blue clipboard with a piece of paper titled Meal Plan

Myth 2 – Organized space is neat, tidy, minimal and boring.

Everything needs to have a space, a home, so you know where to put it back.  Some people are visual and will have things displayed other people like things stored behind doors.  Organized spaces should reflect your personality and lifestyle. If you can’t enjoy the space then you won’t take care of it.

Myth 3 – Getting organized is an overwhelming, hopeless chore 

No matter what you’re organizing, no matter how daunting the task or how huge the backlog, getting organized boils down to developing a predictable process that you can reproduce. You follow your process and organize the current things you are using and then each time you’re organizing, work for a little time on the backlog.  Divide the job into smaller tasks, organize one cupboard, one drawer, one table or one closet.  Eventually, the entire room will be organized one small step at a time.

A man sitting at a desk with paperwork spread all around.

Develop processes that work for you, so you can stay organized.

Myth 4 – It’s impossible to stay organized

Organizing is sustainable if your system is built around the way you think and designed to grow and adapt with you.  Here are some tips:

  1. If it only takes 30 seconds, do it right away if not add it to your to-do list
  2. Most unorganized people don’t notice things are in the “wrong place.” Look and do a mental check to see if everything has been returned to its assigned space.
  3. Use spare minutes wisely.  Have a list of small tasks that can be completed quickly when you are waiting for meetings, appointments, trains, planes, children, elderly parents.
  4. Use your lists to record: things to do, to call, to e-mail and errands.  Check the list don’t just write it down.

Myth 5 Organizing is a non-productive use of your time

You can’t afford to not be organized. A national survey conducted by Professional Organizers in Canada indicates 91% of disorganized Canadians feel that disorganization negatively impacts their lives – with a large focus on feelings of stress, frustration and even failure. According to a study by a Boston marketing firm, the average American loses 55 minutes a day, roughly 12 weeks a year, looking for things they know they own but can’t find.

Did I miss any organizing myths? Share your favourite myth in the comments. 

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situation. She uses her love of physical activity to reduce clutter, in your home, office, mind and time. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Get started by downloading Tips for Reorganizing 9 Rooms.

Contact her at julie@mindoverclutter.ca

 TwitterFacebook Facebook group Organizing Mind and Space

Click here to learn more about working with a Professional Organizer?

 

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4 easy ways to organize your meal planning – Is it possible?

Meal planning can seem like a difficult chore.  I am going to talk about 4 ways to simplify your menu planning. Organizing your menu will give you a healthier diet, save money on food and create a relaxed mealtime.   

Shuffle the Deck

Make menu planning into a game. Compile recipes for 20 to 30 easy-to-prepare main dishes and the same number of side dishes and desserts. Cut them out of magazines, download them the internet.  Get together with friends and each bring 10 recipes and share them.

1.  Put each recipe on a 5 x 8 card, noting any special ingredients that require a stop at a specialty shop.

2.  File all the recipe cards in a card box.

Each week:

1. Select your required number of main dishes.

Pasta and Broccoli

Mix and Match side dishes to give each meal a new appearance

2. Mix and match them with side dishes and desserts.

Pita Sandwich

Meal Planning can be easy if you make it into a game

Your menu is complete.

 

 

 

 

 

Plan a month of meals

I like to plan a month of meals and then take the plan and repeat it for 6 months.  I find there are different meals made in the winter than in the summer.  Make one menu plan for the colder months and one menu plan for the warmer months.  Each year review it, add a few new items.  The easiest way to do this is to write down everything you make for one month.  Now you have a plan.  You might want to look through books, or websites and collect ideas. I used to do my planning while I was waiting for one of my children to finish a sports practice.   With this system, you will only eat each item 6 times.  If you didn’t plan the menu I think there would be some meals you would eat a lot more times than just 6.

Plan using a grid 

I like to make a grid with categories across the top.  The categories might be based on food, ways of cooking or time limits.  It may be a combination of these categories.  When my kids were at home, I needed some meals to be ready quickly because they came home and left for work or a sport.  Other days I would arrive home from work later so I prepared supper in a crockpot.

Under each category (column), you fill in meal ideas, record where to find the recipe and if there are any unusual ingredients that need to be put on the grocery list.

Each week you read across (row) and you have your menu and your grocery list. This provides lots of variety in the menu and it is adaptable to your needs each week.

As my children got older one of the categories became new food. After the new meal, we would evaluate it and see if it stayed on the grid or was voted off. If it stayed on the grid, it would be move to the appropriate category, after all, it isn’t a new meal anymore.

Adapt the categories to suit your family and culture.  This grid has 7 rows so it is a menu plan for 2 months.  Repeat it 6 times and you have a year of meals planned.Save money on food, save time on deciding what's for supper and have less stressful mealtimes by planning once and using your plans over and over. Click To Tweet

Apps

The other ideas lent themselves to paper.  I like paper because you can post it in the kitchen and everyone knows what is for supper and can help.  Apps are wonderful. You can select your menu and the app will generate the shopping list.  Big Oven is one of many apps.

Breakfast and Lunch

You can plan your breakfast and lunch menus in the same way.  I find those meals to be more repetitious and easy to just have groceries on hand and let people decide what they feel like.  I always make more supper servings than are needed at the meal (2-4 more) so they are available for lunches and late night snacks for the hard-working athletes in the home.  Sometimes I would remove those extra servings before the group sat down to supper.

However you like to plan, paper or digital or a combination use your plans over and over.  Do the planning once a month, twice a year or yearly.  Take the stress out of “what’s for supper” and you will end up spending less money eating out, less money wasting food and less time worrying.

Coupon Tip

If you like clipping coupons, write your shopping list on the back of an envelope, and stuff the envelope with the appropriate coupons.

Leaving the decision about what to eat for the last minute makes every meal stressful. Do you like menu planning? If you want help book a virtual menu planning meeting with me.

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situation. She uses her love of physical activity to reduce clutter, in your home, office, mind and time. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Get started by downloading Tips for Reorganizing 9 Rooms.

Contact her at julie@mindoverclutter.ca

 TwitterFacebook Facebook group Organizing Mind and Space

Click here to learn more about working with a Professional Organizer?

 

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