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Book Review of Finished by Jon Acuff
Reading Time – 10 minutes
Introduction
“Finished: Give Yourself the Gift of Done” by Jon Acuff is a fresh and transformative guide that reshapes the way we think about setting and achieving goals. Known for his humorous and relatable writing style, Acuff tackles a serious issue that resonates with many: why so many goals are started but left unfinished. Drawing from personal experiences and extensive research, Acuff argues that the typical methods for achieving goals often set us up for failure. Instead, he presents an unconventional approach to success, emphasizing the importance of progress over perfection and dismantling the myth that relentless hustle is the only path to achievement.
This book is especially relevant for professionals, entrepreneurs, and creatives who find themselves consistently setting ambitious goals but struggling to follow through. It shifts the focus from unrealistic standards to a more practical and sustainable way to achieve consistent, measurable progress. Below, we explore Acuff’s core principles, practical advice, and impactful insights that make Finished a must-read for anyone looking to succeed in their personal and professional lives.
The Perfection Problem
Acuff begins by identifying perfectionism as a major culprit in why people abandon their goals. He points out that perfectionism creates an all-or-nothing mindset, where any imperfection becomes a reason to give up. This is evident in how many New Year’s resolutions falter after just a few weeks. Instead of helping us strive for success, perfectionism often acts as a barrier to progress by convincing us that anything less than flawless execution isn’t worthwhile.
A central message in Finished is that “perfect” is not only unrealistic but also a trap that can paralyze us. Acuff argues that rather than aiming for perfection, we should focus on completing our goals—even if the result isn’t ideal. This mindset shift can lead to better results and less frustration, as the act of finishing itself becomes a powerful motivator for future endeavours.
Cut the Goal in Half
One of Acuff’s most striking recommendations is to “cut your goal in half.” He explains that people often set goals that are overly ambitious, thinking that high standards will drive them to achieve more. However, unrealistic goals tend to lead to burnout and discouragement, making people more likely to give up when progress slows. By cutting goals in half, Acuff encourages a focus on attainable targets, which can lead to greater motivation, productivity, and satisfaction.
In a professional setting, this approach can be transformative. For example, rather than setting a goal to double business revenue in one year, it might be more realistic to aim for a 25% increase. Breaking down large goals into smaller, manageable pieces increases the likelihood of success and gives individuals and teams a greater sense of accomplishment.
Choose What to Bomb
Acuff introduces a novel concept of “choosing what to bomb,” which involves deciding which areas of life to intentionally neglect when working on a specific goal. Since time and energy are limited, achieving goals often requires sacrificing other activities or responsibilities temporarily. By prioritizing what’s essential and consciously “bombing” what isn’t, Acuff argues that we can better channel our focus and avoid burnout.
For professionals, this principle is a game-changer, especially in an age where multitasking and overcommitting are common pitfalls. Instead of feeling the pressure to excel in every area, individuals can zero in on high-priority tasks while accepting that certain areas may not receive the same level of attention.
Make It Fun If You Want It Done
One of Acuff’s most relatable insights is that goals are easier to achieve when they’re enjoyable. He suggests that people underestimate the importance of enjoyment in goal-setting, often thinking that achieving big goals has to be difficult or unpleasant. Acuff encourages readers to find ways to make the process fun because, as he puts it, “fun is fuel.” Making goals enjoyable increases commitment and reduces the likelihood of giving up.
Professionals can apply this principle by incorporating elements of fun into their work processes. Whether through team-building activities, friendly competitions, or simply allowing for creativity and flexibility in projects, making work enjoyable can increase productivity and morale.
Get Rid of the Secret Rules
Acuff also addresses the “secret rules” people unknowingly follow, which often hold them back. These rules can include unspoken beliefs like “I have to work 24/7 to be successful” or “If I don’t achieve this by a certain age, I’m a failure.” Such mental restrictions limit our potential and often cause unnecessary stress. Acuff encourages readers to identify and challenge these invisible rules, which can free them from self-imposed limitations and open up new possibilities.
In a business context, shedding these secret rules can lead to breakthroughs in performance and confidence. For instance, letting go of the notion that “success means doing it all alone” can empower professionals to seek collaboration and support, often resulting in higher-quality outcomes.
Give Yourself Grace
One of the most refreshing takeaways from Finished is Acuff’s emphasis on self-compassion. He reminds readers that setbacks are a natural part of any process and encourages them not to be too hard on themselves when things don’t go perfectly. This principle is especially impactful in a professional world where failure is often stigmatized. Instead of viewing setbacks as signs of inadequacy, Acuff suggests treating them as learning opportunities that can provide valuable insights for future attempts.
The idea of giving oneself grace can be transformative for both personal and professional development. By shifting the focus from rigid expectations to a mindset that allows room for growth and resilience, individuals can approach their goals with renewed enthusiasm and a willingness to try again.
Conclusion
Jon Acuff’s Finished is a practical and thought-provoking guide that challenges traditional approaches to goal-setting. By advocating for progress over perfection, encouraging fun and flexibility, and teaching readers to prioritize wisely, Acuff offers a refreshing approach to completing goals. This book is a reminder that the path to achievement doesn’t have to be gruelling or defined by impossible standards. Instead, by being realistic, adaptable, and kind to ourselves, we can not only finish what we start but also enjoy the journey along the way.
Whether you’re a professional looking to enhance productivity, an entrepreneur chasing ambitious dreams, or simply someone wanting to follow through on personal aspirations, Finished provides tools and insights to help you succeed. In a world where unfinished projects often pile up, Acuff’s strategies offer a roadmap to completion—and to the joy and satisfaction that come with seeing a goal through to the end.
In the comments let me know what strategies help you to finish your goals.
Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, coaching you virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of teaching to reduce clutter, in your home, office, mind and time. She guides and supports you to be accountable for your time, to complete projects and to reach your goals. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.
Contact her at julie@mindoverclutter.ca
Twitter – Facebook – Facebook group Organizing Mind and Space
What good is having focus if you don’t take any action? Conversely, if you take action without a focus, how will you know you are doing the right things? As you can probably surmise, focus and action go hand in hand.
This is the third blog in this series on taking action to be more productive. Here are the links to the other posts, 3 Secrets to Help You Take Action Now and Reasons Why You Should Become an Action Taker.
The concepts reinforce each other. Suppose you decide that you need to increase sales, or whatever your goal happens to be. You plan out the steps and use them to set your focus. Then, when you execute the plan by taking action, you will learn that your focus was correct. Or, you will learn that it didn’t work out for some reason and that you need to consider alternate plans.
The last sentence of the previous paragraph is important. Not everything you plan will work out and you need to keep that in mind. If you find something isn’t working out, and you don’t believe it is going to get any better, don’t hesitate to find something else. Otherwise, the focus-action loop will get stale, and you will get frustrated. This is a negative reinforcement that will only serve to help you fail.
Failure is part of the process. Your actions should be iterative along with measures of what is happening. It can’t hurt to have alternative plans defined at the beginning of the cycle if that is possible. If not, just determine those alternatives when they make sense.
When you continue in this manner, you will find your focus is more intense. This is because you believe the actions you take will lead you to the desired results and you’ll shift your focus if it doesn’t.
If you need to extend this entire concept to a team, make sure they understand that the possibility of failure exists. This will help you guide them to different paths. Of course, if a few of the team members are not doing their part, this is another path you will need to deal with. These members may not be clear on the benefits of the plan. When that happens, they will lose focus, and they won’t be able to take action. Or, the actions they do take will not coincide with what the team is trying to deliver.
When you approach your goals in this way, you will likely excel at your job or business. You’ll have a renewed sense of purpose and you will bring the business to new heights.
Let’s work together to help you take action on your goals.
Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, coaching you virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of teaching to reduce clutter, in your home, office, mind and time. She guides and supports you to be accountable for your time, to complete projects and to reach your goals. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.
Contact her at julie@mindoverclutter.ca
Twitter – Facebook – Facebook group Organizing Mind and Space
Reading time – 10 minutes
Many of the things you do each day to reach your goals can be achieved by creating small routines or daily habits that you perform primarily without thinking about it each day. By making your actions routine and, more importantly, a habit, you’ll get more done and not feel like you’re always working.
- Get Hydrated – Start each day with a couple of cups of water. Some people prefer lemon water. You can enjoy it cold or warm depending on the time of the year. Starting off your day hydrated will boost your energy and make it more likely you get to your to-do list.
- Review Your Schedule – As you go through life, you should use a to-do list each day. Before you start your day, glance at your to-do list to get an overview of what you need to do during your day. I plan my schedule the day before. Then, prioritize the items according to my needs in the morning. Sometimes overnight things change.
- Create a Morning Routine – Set up a morning routine for your self-care, which may include taking a shower, making your bed, getting dressed, eating breakfast, etc. You may also want to add meditation, do some yoga, or journal in the morning routine. My morning routine starts with a walk, then shower and dressing for the day depending on the type of work I will be doing. Next is breakfast and making my lunch. I am off to my office to look at emails and do some social media marketing. Then my day starts and the To-Do list is important.
- Invest in Your Nutrition – One way to become more productive is to eat right. Your diet is as important as exercising. Eat according to your dietary needs. By prepping your food in advance makes it easier to stick to a plan each day. This is why I pack my lunch at breakfast. If I take my lunch to work with me I am less likely to grab fast food. Some people like to pack their lunch after supper. I also plan 1 week of suppers before I go grocery shopping. I enjoy not having to think about what to make for supper each night.
Plan a menu then build your grocery shopping list.
- Develop a Positive Mindset – Find ways to look at the positive aspects of your life. When you have a positive mindset or outlook, it tends to strengthen your motivation. The motivation usually comes after you take action and focus on the feelings you experience after you take a specific action. That successful experience encourages you to be more positive because you feel more productive and helpful.
- Celebrate Your Victories – When you are successful and accomplish something, find a way to celebrate, no matter how small. You can draw on the experience to motivate you to take more action. Treat yourself to a walk, a trip to the gym, tea or coffee, a warm bath, a hot relaxing shower, a movie or a dance party.
- Segment Your Workday – Don’t work all the time. This is especially important if you work for yourself. The work never ends. Set boundaries. Set specific hours for your workday. Stick to these hours at least 80 percent of the time. Keep in mind that remaining flexible is important. Sometimes working hard is going to be required, but it’s not required every single day.
Each time you add a routine to your day that can be repeated regularly and easily, you are beginning to create a habit. Habits are difficult to stop. This is because they incorporate a trigger and have a rewarding response. This is called conditioning. Set up your triggers to be rewarding so you can trigger yourself to succeed in all areas of life. If you need help developing routines contact julie@mindoverclutter.ca
What routines help you to be productive?
Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, coaching you virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of teaching to reduce clutter, in your home, office, mind and time. She guides and supports you to be accountable for your time, to complete projects and to reach your goals. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.
Contact her at julie@mindoverclutter.ca
Twitter – Facebook – Facebook group Organizing Mind and Space
Scheduling helps everyone to understand what needs to be done and when it needs to be completed.
Weekly Agenda Page
I like to develop a weekly agenda page for each child in the family. When they are young, they have their own page posted on the refrigerator or bulletin board. Once they have phones they can keep their schedule on their phone and give you access.
Record all Weekly Activities – School, Home and Extra Curricular
At the beginning of each week, I record all their activities, music lessons, group activities, sports, etc. I also record their special activities at school so they remember to bring library looks, physical education clothing, and musical instruments. It also includes any chores that they have to do around the house. If you prepare it on the computer, many things don’t change from week to week, you can print up the agendas weekly.
Record Additional Activities for the Week – Test, Projects, Parties
The children will add to the page, tests and projects that have been assigned at school. Start this habit for them when they are young, it teaches them how to organize their time. You will be helping to instill in them a habit that will last them a lifetime. They can play, watch TV or have screen time when they have completed everything on their list.
| Monday | Tuesday | Wednesday | Thursday | Friday |
| Library books | Physical education | Class trip | violin | |
| Practice piano | Girl Guides | Collect garbage | Skating | Birthday Party at Susie’s |
| Set table | Empty dishwasher |
Paper or an AppI like paper because I can see everyone’s week at a glance without switching between screens and accounts. If you enjoy technology because you can access information from anywhere at any time try Choice Works for scheduling your children’s activities. It allows you to select activities and list them by picture for non-reading children or in words.
Timeboxed Schedule Maker
Thanks to Whisper Wels for sending me this link for their schedule maker to create your own timeboxed schedule.
Time management is about finding a system that works for you and your children to make life easier. Please leave a comment about agendas, systems and apps that you use.
Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, coaching you virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of teaching to reduce clutter, in your home, office, mind and time. She guides and supports you to be accountable for your time, to complete projects and to reach your goals. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.
Contact her at julie@mindoverclutter.ca
Twitter – Facebook – Facebook group Organizing Mind and Space
So you want to get organized?
Achieving order in your life doesn’t mean being perfect. That’s not realistic. Getting organized is not an event; it’s a process that happens over time. Like changing your eating or exercise habits, it sometimes involves behavioural changes and routines.
Perfectionism
Is being unrealistic by spending so much time on a task that it deprives other important tasks of sufficient time.
Excellence
Is doing the best job you can with the time and resources at your disposal.
What is organization?
Being organized has less to do with the way an environment looks than how effectively it functions. If a person can find what they need when they need it, feels unencumbered in achieving his or her goals, and is happy in his or her space, then that person is well organized.
Myth #1 Organization is a born talent.
- Organization is a skill. If the right resources or support are available it is easy to learn.
Myth #2: It’s impossible to stay organized.
- Organizing is sustainable, if systems are built around the way the person thinks and designed to grow and adapt to new information.
The 7 Habits of Very Organized People
1. They have a place for everything
- 25% of business documents are misplaced and will never be located so those documents must be recreated.
2. They put things back
- Executives waste six weeks per year searching for items.
3. They write things down
- Make a master list of things to do to determine the priorities for the next day. This may include planning the most effective routine to use to accomplish the tasks, the route driven to see a client or considering high and low energy cycles in the day and planning tasks accordingly.
4. They don’t allow papers/e-mails to pile up.
- The average worker sends and receives over 190 messages each day. Approximately 60 e-mails can be processed each hour. Learn how to use e-mail effectively in order to limit the number of e-mails received and sent each day.
5. They don’t procrastinate
- Procrastinating causes people to spend more time and energy on avoiding the task than completing it. Once it is accomplished it is out of sight and out of mind.
6. They set goals and assign deadlines
- Schedule a time for each task in the project to be completed, so deadlines can be met easily.
7. They only keep what they use and enjoy.
- Clutter is usually the “extra” that is kept on hand just in case it is needed. About 20% of items are used 80% of the time, so 80% of items are hardly used at all. Find the important 20% and let go of the unimportant 80%.
- They have a place for everything
- They put things back
- They write things down
- They don’t allow papers/e-mails to pile up.
- They don’t procrastinate
- They set goals and assign deadlines
- They only keep what they use and enjoy.
If you need help getting organized contact me for a virtual consultation
Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, coaching you virtually using Zoom. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situations. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.
Contact her at julie@mindoverclutter.ca
Twitter –Facebook – Facebook group Organizing Mind and Space
Reading time – 10 minutes
In the fast-paced world we live in today, productivity is often seen as the ultimate goal. We find ourselves constantly adding more tasks, more goals, and more responsibilities to our lives. The never-ending to-do lists seem to grow longer with each passing day, leaving us overwhelmed and burnt out. In response to this, a new concept, the “Stop Doing” list is written about in books and blogs. This blog post will explore the concept of “Stop Doing” lists, why they’re essential, and how they can revolutionize the way you approach productivity.
What is a “Stop Doing” List?
A “Stop Doing” list is precisely what it sounds like – a list of tasks, habits/behaviours, or activities that you commit to stop doing. A “Stop Doing” list shifts the focus to what you should be eliminating from your life. It’s a deliberate and mindful approach to declutter your schedule, mind, and life from non-essential or unproductive activities. It might contain things you are currently doing that you thought would help you achieve a goal but are not having any effect.
Why a “Stop Doing” List Matters
1. Reclaim Your Time:
One of the most significant advantages of creating a “Stop Doing” list is the ability to reclaim precious time. By identifying and eliminating tasks that don’t contribute to your goals or well-being, you free up time to invest in activities that truly matter.
2. Reduce Decision Fatigue:
Every decision we make, no matter how small, consumes mental energy. A “Stop Doing” list helps streamline your choices by removing unnecessary options, making it easier to focus on what truly matters.
3. Prioritize What Matters Most:
With a “Stop Doing” list, you can gain clarity on your priorities. It forces you to evaluate your commitments and align them with your goals and values, allowing you to focus on the activities that bring the most significant impact.
4. Combat Overwhelm and Burnout:
Overcommitting to tasks and responsibilities can lead to burnout and stress. A “Stop Doing” list helps you establish boundaries, ensuring you have the time and energy to recharge and stay motivated.
Creating Your “Stop Doing” List
Now that you understand why a “Stop Doing” list is essential, let’s discuss how to create one. There are many types of Stop Doing lists. Decide on the focus of your list: productivity, happiness, wellness etc.
1. Self-Assessment:
Begin by taking a critical look at your current commitments, habits, and activities. Ask yourself what truly adds value to your life, aligns with your goals, and brings you joy.
2. Identify Time-Wasters:
Pinpoint tasks or habits that are time-wasters or offer diminishing returns. These could be excessive social media use, attending unproductive meetings, or engaging in activities that no longer serve your goals.
3. Set Clear Boundaries:
Establish boundaries to protect your time and energy. Say “no” to new commitments or activities that don’t align with your priorities.
4. Consistent Review:
Most importantly your “Stop Doing” list isn’t set in stone. Regularly review and update it as your goals and priorities evolve. Make it a habit to assess what can be eliminated or delegated.
5. Example of a Happiness Stop Doing List
- STOP talking to toxic people.
- STOP regretting things. …
- STOP procrastinating. …
- STOP putting everyone else first. …
- STOP expecting people to change. …
- STOP spending so much money. …
- STOP settling.
6. What’s one thing we should never Stop Doing?
Never stop being willing to make mistakes. Try new ideas, activities and habits. Mistakes help you to learn.
In a world where busyness is valued, a “Stop Doing” list is a powerful tool to regain control of your time, reduce stress, and boost your overall productivity. It allows you to focus on what truly matters, eliminate distractions, and create space for personal and professional growth. Take time today to create your “Stop Doing” list and experience the transformative impact it can have on your life. Remember, sometimes the path to greater productivity lies not in doing more but in doing less of what doesn’t serve you.
What would be on your Stop Doing list?
Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, coaching you virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of teaching to reduce clutter, in your home, office, mind and time. She guides and supports you to be accountable for your time, to complete projects and to reach your goals. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.
Contact her at julie@mindoverclutter.ca
Twitter – Facebook – Facebook group Organizing Mind and Space
Reading time – 10 minutes
Transitioning from a relaxed summer mindset to a productive routine can be challenging. There are several strategies you can use to regain motivation and boost your productivity. Here are some tips to help you get back on track.
1. Set Clear Goals
Define specific, measurable goals for what you want to achieve after the summer. Having a clear sense of purpose will give you a reason to stay motivated and work towards your objectives. Making a realistic list of tasks to complete helps to structure your workday.
2. Start Small
Begin with small tasks or projects to ease yourself into a productive work routine after the summer. Accomplishing these smaller tasks can provide a sense of accomplishment and build momentum for larger tasks.
3. Create a Routine
Establish a daily routine that includes dedicated work hours, breaks, exercise, and relaxation. Having a structured routine can help you transition smoothly from the more relaxed summer schedule.
4. Prioritize Tasks
Make a to-do list and prioritize tasks based on their importance and deadlines. Tackling high-priority tasks first can help you make steady progress and feel a sense of accomplishment.
5. Break Tasks into Smaller Steps
Large projects can feel overwhelming, leading to procrastination. Break them into smaller, manageable steps to make them feel more achievable.
6. Eliminate Distractions
Identify and minimize distractions in your workspace. This could mean turning off notifications, creating a clutter-free environment, or using website blockers during work hours.
7. Use Time Management Techniques
Employ techniques like the Pomodoro Technique, where you work for a focused period (e.g., 25 minutes) and then take a short break. This can enhance your concentration and productivity.
8. Reward Yourself
Set up rewards for completing tasks or reaching milestones. Treat yourself to something enjoyable after accomplishing your work, which can reinforce positive behaviour.
9. Visualize Success
Imagine the satisfaction and benefits of achieving your goals. Visualizing success can help you maintain focus and motivation.
10. Stay Accountable
Share your goals with a friend, family member, or colleague who can hold you accountable. Knowing that someone else is aware of your goals can help you stay motivated.
11. Seek Inspiration
Surround yourself with motivational content, books, podcasts, or videos that inspire you to stay productive and motivated. Post inspirational sayings in your work area.
12. Stay Healthy
Prioritize your physical and mental well-being. Regular exercise, a balanced diet, and sufficient sleep can significantly impact your energy levels and motivation.
Send a variety of foods in small quantities for quick snacks throughout the day.
13. Reflect on Your Summer
Take some time to reflect on what you enjoyed during the summer and how you can integrate those positive aspects into your daily routine. This can make the transition smoother.
14. Adapt and Adjust
Be flexible with your approach. If you find that certain strategies are not working, be open to trying different methods until you find what works best for you.
Remember that motivation can fluctuate, so it’s essential to be patient with yourself. The key is to take consistent steps toward your goals and establish habits that support your productivity over the long term.
Do you feel burnt out after the summer? What do you do to re-energize?
Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of teaching to reduce clutter, in your home, office, mind and time. She guides and supports you to be accountable for your time, to complete projects and to reach your goals. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.
Contact her at julie@mindoverclutter.ca
Twitter – Facebook – Facebook group Organizing Mind and Space
My guest blogger this month is Sarah Thompson a renowned productivity enthusiast and organizational expert. With over a decade of experience managing home offices, she has helped countless individuals transform their workspaces into efficient and inspiring environments.
Working from home has become increasingly common and having an organized home office has never been more crucial. Whether you’re a remote worker, a freelancer, or someone who needs a productive space to tackle personal projects, a well-organized workspace can significantly impact your efficiency and overall well-being. In this digital age where distractions lurk around every corner, taking the time to declutter, streamline, and optimize your home office is a wise investment. In this article, we will explore eight essential tips to help you transform your home office into a sanctuary of productivity and inspiration. From designating a dedicated workspace to implementing effective storage solutions, we will cover practical strategies to keep your office tidy, efficient, and conducive to focused work. So, if you’re ready to banish the chaos and create a harmonious work environment, let’s dive into these valuable tips for organizing your home office.
Designate a Dedicated Workspace
Designating a dedicated workspace is the first step toward organizing your home office. While working from the comfort of your bed or the couch may be tempting, having a separate and distraction-free area is essential for maintaining focus and productivity. Choose a location in your home that can be dedicated solely to work, whether it’s a spare room, a corner in the living room, or even a well-designed nook in the hallway. Consider factors like natural light, noise levels, and ergonomic setup when selecting your workspace. Creating a physical boundary between work and leisure areas signals to your brain that it’s time to concentrate and be productive. Additionally, having a designated workspace helps you mentally switch off from work when you’re done for the day, promoting a healthy work-life balance.
Declutter and Prioritize
Once you have designated a dedicated workspace, it’s time to declutter and prioritize. Skipping decluttering would be a big mistake. Clutter can be a major source of distraction and stress, hindering your ability to focus and work efficiently. Start by sorting and categorizing items in your home office, determining what is essential and what can be removed. Consider donating or disposing of items that no longer serve a purpose. Create a system for organizing papers, documents, and supplies, whether it’s using folders, binders, or storage containers. Prioritize frequently used items within easy reach while keeping less frequently used items neatly stored away. By decluttering and organizing your office space, you create a clean, streamlined environment that promotes productivity and a clear mind.
Establish Effective Storage Solutions
Establishing effective storage solutions is another crucial aspect of organizing your home office. Utilizing shelves, cabinets, and drawers can help keep your workspace tidy and minimize visual clutter. Storage containers and organizers are great tools for storing smaller items such as stationery, cables, and accessories. Labelling your storage containers and shelves ensures easy access and saves time when you need to find something specific. When it comes to organizing your home office, the experts at Phillips Moving and Storage recommend taking advantage of vertical space. Install floating shelves or wall-mounted organizers to maximize storage capacity without sacrificing valuable floor space. They also suggest utilizing stackable storage bins or drawers for efficient use of space. By incorporating smart storage solutions, you can create an organized and functional home office that supports your productivity and enhances your work environment.
Streamline Your Digital Workspace
Streamlining your digital workspace is equally important when organizing your home office. Digital clutter can be just as distracting as physical clutter, so take the time to organize your computer files and folders. Create a logical folder structure and label files appropriately for easy retrieval. Utilize cloud storage and backup options to free up space on your computer and ensure your files are securely backed up. Manage your email effectively by setting up folders and filters to categorize and prioritize incoming messages. Unsubscribe from unnecessary newsletters and regularly delete or archive old emails. By organizing your digital workspace, you’ll experience improved workflow, faster access to information, and reduced stress when navigating your virtual office environment.
Organizing your home office includes optimizing your desk setup
Optimizing your desk setup is essential for creating a productive and comfortable home office environment. Start by choosing the right desk and chair that provides adequate support and ergonomic features. Ensure that your desk is spacious enough to accommodate your work essentials and allow for the proper placement of your computer, keyboard, and other devices. Managing cables and cords is also important to maintain a tidy workspace and prevent tripping hazards. Use cable management solutions such as cable clips or cable sleeves to keep cords organized and out of the way. Remember, a well-optimized desk setup enhances your physical comfort and also contributes to your overall efficiency and focus when working from home.
Implement Time and Task Management Systems
Implementing time and task management systems is key to staying organized and productive in your home office. Utilize calendars and planners to schedule and prioritize your tasks effectively. Set realistic deadlines and break larger projects into smaller, manageable tasks. Consider using productivity apps or software to help you track your progress and stay focused. Establishing a routine can also be beneficial in creating a sense of structure and discipline. Determine your most productive hours and allocate specific time slots for focused work, breaks, and other activities. By implementing time and task management systems, you can enhance your productivity, meet deadlines, and maintain a sense of control over your workload in your home office.
Maintain a Clean and Inspiring Environment
Maintaining a clean and inspiring environment is crucial for the long-term success of your home office organization. Establish regular cleaning and decluttering routines to prevent the buildup of unnecessary items and dust. Incorporate plants and natural elements into your workspace to enhance air quality and create a calming atmosphere. Personalize your space with meaningful decor, inspiring artwork, or motivational quotes to boost creativity and motivation. Remember, a clean and inspiring environment not only uplifts your mood but also fosters a sense of pride and ownership in your home office, making it a place where you can thrive and achieve your professional goals.
Establish boundaries
Another important tip for organizing your home office is establishing clear boundaries between your work and personal life. When working from home, it’s easy for the lines to blur, leading to potential distractions and a lack of work-life balance. Set specific work hours and stick to them, allowing yourself designated time for breaks and personal activities. Create a physical separation, if possible, by closing the door to your home office or using a room divider. Communicate your work schedule to family members or roommates so they understand when you need uninterrupted focus. By establishing clear boundaries, you can maintain a sense of structure and ensure that your home office remains a dedicated space for work, ultimately increasing productivity and reducing stress.
In conclusion
Organizing your home office is vital to creating a productive, efficient, and inspiring workspace. By designating a dedicated area, decluttering and prioritizing your belongings, implementing effective storage solutions, streamlining your digital workspace, optimizing your desk setup, and establishing time and task management systems, you can transform your home office into a well-organized oasis of productivity. Maintaining a clean and inspiring environment and setting clear boundaries between work and personal life will also contribute to your overall success and well-being. Embrace the benefits of an organized workspace, and watch as your productivity, focus, and enjoyment soar to new heights. Get started today and create a home office that sets the stage for your best work yet!
I think she covered all the information well. Please add a comment about organizing your home office that makes you more productive.
Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, coaching you virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of teaching to reduce clutter, in your home, office, mind and time. She guides and supports you to be accountable for your time, to complete projects and to reach your goals. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.
Contact her at julie@mindoverclutter.ca
Twitter – Facebook – Facebook group Organizing Mind and Space
With many people working from home, it is important to have time when you’re not interrupted. Make sure to have a sign or signal that indicates you are unavailable.
Many people realize that multitasking is not the best way to get work completed. However, they experience many small interruptions in their day, e-mail, texting and phone calls that take away from concentrating on a project.
These small tasks, added together, use up your work day.
“Drive by” conversations, when colleagues stop by your desk, stop you in the hall or a family member bursts into your office and gives you information also take time away from completing important tasks. As well the information may be forgotten or lost.
Being interrupted by colleagues stopping to chat can cost you a lot of valuable time.
Some offices have designated a specific time of the day for working on projects. It is an interruption-free time to concentrate on work during which employees can’t send or answer emails, texts, phone calls, attend meetings, etc. Each office is different so the designated time may be office-wide or scheduled into each person’s work day, week, or month individually. It is important that this time and format are respected by your colleagues, family and supported by management. You may be surprised how much you can get done in one hour without interruptions and your full concentration on one task at a time.
How do you plan on scheduling interruption free time? Let me know in the comments.
Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, coaching you virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of teaching to reduce clutter, in your home, office, mind and time. She guides and supports you to be accountable for your time, to complete projects and to reach your goals. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.
Contact her at julie@mindoverclutter.ca
Twitter – Facebook – Facebook group Organizing Mind and Space
Scheduling helps you to use your time in blocks and avoid scattering single tasks throughout the day leaving small segments of unproductive time.
My tip for parents running their businesses from home is about time management.
Running a business and organizing a household is a complex task. Time management is the key to success and sanity. Scheduling everything will help:
- tasks to get completed,
- commitments to be honoured
- and make arriving on time possible
However, scheduling everything can be overwhelming initially. Start by using only one calendar, paper or electronic, for all the activities in your schedule. Try a “clearing your mind” task. This involves writing down everything you have to do. Record one task per line on your paper or one task per entry until you have everything recorded. Including, exercise, work appointments, social commitments, bill payments, household tasks, children’s commitments, social media, doctor appointments, marketing, networking, a trip to the park, birthday parties etc. After you have them recorded, go back to the top of your list and write the date and time (schedule) when you will complete the task. Put all of these dates on your calendar remember to include travel time when you schedule tasks. As you look at your calendar you will be able to determine how much time you have each day, month and year available for the activities that are important to your life, family and business. It will help to put time into perspective and help determine why you might be feeling:
- overwhelmed
- overworked
- bored
- tired
- successful
- energized
- excited
- frustrated
Once you start to schedule everything, it will become easier because many of the entries will be recurring each day, week, month or year. They will be in your calendar and only new items will need to be added to your schedule. This will provide a structure that you can rely on to help you with the complex task of running a business and organizing a household.
If you need help with time management book a series of mini organizing sessions with me.
Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, coaching you virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of teaching to reduce clutter, in your home, office, mind and time. She guides and supports you to be accountable for your time, to complete projects and to reach your goals. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.
Contact her at julie@mindoverclutter.ca
Twitter – Facebook – Facebook group Organizing Mind and Space
