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I have organized a lot of sewing rooms and craft rooms. I know my clients enjoy their new spaces and are very talented people. I never thought about it from a mental health perspective. Annabelle Short from Wunderlabel has put together a great infographic. I hope you enjoy it.
Sewing can help you express your creative side and gain better peace of mind. And in addition to granting you greater mental health, it can actually keep you healthy as well. If you want greater peace of mind and less clutter in your life, check out this infographic from Wunderlabel to see the 16 ways in which Sewing can make you healthier!
Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, coaching you virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of physical activity to reduce clutter, in your home and office. She guides and supports you in managing your time. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.
Contact her at julie@mindoverclutter.ca
Twitter – Facebook – Facebook group Organizing Mind and Space
By Harold Taylor
One of my favourite newsletters is by Harold Taylor. He is a Time Management Expert. Sometimes I feel like I am old and live in the past. This article so clearly states my views about technology that I see that my past helps me to manage my future.
An online poll of over 1000 Canadian adults (Angus Reid/Vision Critical Toronto Star, January 26, 2013) revealed that 90% of the respondents believed their smartphones made their lives more convenient. So convenient, evidently, that 30% of them went online before getting out of bed, 31% at the dinner table, 29% in the washroom and 42% before falling asleep at night,
Smartphones may be smart, but they lack intelligence. Why are we so willing to be at the beck and call of an idiot? The Internet leads anywhere, which for the undisciplined means nowhere. Why browse away the hours? Email, computer games and social media are endless, but our time is not. Why do we behave as though we will live forever?
Research shows that the Internet and digital technology can have a negative impact on our ability to learn, focus, pay attention, memorize and relate to others on a personal basis. It also gobbles up our time, encourages busyness and multitasking and stifles creativity.
The futures of our businesses, personal lives, and our nations do not depend on the development of technology, but on our ability to manage the technology we develop.
If you need help with time management routines please contact me. We can discuss different methods of time management during an in-person or virtual appointment.
Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situation. She uses her love of teaching to reduce clutter, in your home, office, mind and time. She guides and supports you to be accountable for your time, to complete projects and reach your goals. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.
Contact her at julie@mindoverclutter.ca
Click here to learn more about her online course Create an Organized Home.
Twitter – Facebook – Facebook group Organizing Mind and Space
Sarah Buckwalter
Certified Professional Organizer®, Sarah Buckwalter, has over 17 years of experience running an award-winning organizing business, Organizing Boston. With a desire to help everyone get organized, Sarah developed Organizing U. Organizing U offers a professional organizer directory, online courses and virtual organizing programs to help people live more organized lives. Organizing U also offers training programs for Professional Organizers.
Virtual organizing is a new field for the Professional Organizing industry in Canada. How well established is virtual organizing in the United States?
Virtual Organizing is a new field in the US as well. While there are a handful of organizers who are offering virtual organizing in the US, many are just learning about it and starting to explore it.
Virtual organizing will be the perfect solution for some people but not for others. Who do you think benefits from virtual organizing as compared to working with a professional organizer in person?
The people who get the most benefit out of virtual organizing are those who are able to do the physical work themselves, but just need (or want) the direction and expertise of a professional. Virtual organizing is great for those who need some accountability while they work through their organizing project. If someone is unwilling or unable to do the work themselves then they will not benefit from virtual organizing.
When you are communicating with your virtual clients do you like to use the telephone or some other technology? Which technologies have you found to work well for communicating with your clients?
I prefer to use video because you can see the space first hand. I think it allows you to achieve a greater connection with the client because it feels as though you are there with them. I find Skype and FaceTime to be the best platforms. Skype works on any device, so that would be my first choice.
When a client has hired you to work with them, what are your next steps in helping that client become organized?
My first step is always to create an organizing plan with the client. This helps outline the scope of the project for the client and is great to be able to refer to as we go to gauge progress and help us stay on track. The next step is to set up a regular meeting schedule to see the process through. Then, we get started and work through the plan.
In all organizing jobs, some clients are more successful with organizing and other clients continue to struggle. What tips do you have to make your clients’ organizing projects a success?
1. Have a written plan. It helps the client through the process to be able to check things off as they go.
2. I have a signature process that I apply to every organizing project. I find that organizing is more effective if clients can follow specific steps and apply the same process to each space.
3. Keep a consistent schedule. Don’t end the session without scheduling and creating a plan for the next session.
4. Go above and beyond. Clients will respond well to your extra efforts.
If you feel virtual organizing is something you would like to try, contact Mind over Clutter and discuss it with Julie.
Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, coaching you virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of physical activity to reduce clutter, in your home and office. She guides and supports you in managing your time. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.
Contact her at julie@mindoverclutter.ca
Twitter – Facebook – Facebook group Organizing Mind and Space
This is an excerpt from a great article by Autumn Leopold. Click on the link below to see the entire article
1) Give people the appropriate time and space they need to sort through items. If they need to stop and share some memories with you, let them. Do not judge or share your opinion just keep the process moving forward.
2) Be mindful of the children in the home. If they need to see or discuss some of the items you may be donating or throwing away, sit and let them get their feelings out. They may have some memories tied to those items that you aren’t aware of.
3) After the homes are separated, parents should do their best to create a new routine for children as quickly as possible. Do something new and change things up around the house. Get different bedding or a few decorative items to create a new environment for the healing to begin.
Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, coaching you virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of teaching to reduce clutter, in your home, office, mind and time. She guides and supports you to be accountable for your time, to complete projects and to reach your goals. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.
Contact her at julie@mindoverclutter.ca
Twitter – Facebook – Facebook group Organizing Mind and Space
And what does worrying do to us? It causes stress, sleepless nights, stomach aches, arguments, etc., and sometimes it causes us to not enjoy life’s pleasures…..yes?So, who am I to tell you to stop worrying?
While I’m not a therapist or a psychologist, I am a professional organizer who sees clients every day who are worried about all sorts of different things. I’m also an engineer. Therefore, I make no judgments on my clients’ clutter, and I don’t see disorganization as a character flaw: I only see it as a problem to be solved. You’ll be relieved to know I only try to solve it for you if you ask! Friends say, “I don’t want you to come over and see my mess!” To which I reply, “I don’t care about your mess unless you are paying me to care about it!”
Naturally, I have problems too, and I worry about them, but I think I worry less than others do because of the methods I use that I will tell you about.
But first…
I want you to start thinking about worrying as a form of clutter.
What is Clutter? Here’s what I believe:
- Clutter is anything that stands in the way of the life you want to live.
- Clutter takes many forms. Little things like paper; big things like furniture; negative thoughts; and unfulfilling activities.
- Clutter weighs us down. Physically, mentally, emotionally, and spiritually.
- Everyone deserves to feel lighter. My logo, the egret taking flight, represents the freedom of rising above your clutter!
- Less clutter in your home, your office, your schedule, and your mind means more room for the life you want to live. Less clutter. More life.
So, it’s easy for me to say that worrying is just Mental Clutter, but what do I propose we do about it?
Now let me ask:
Do you believe in the power of words?
Let’s talk about positive words first. I’m thinking of positive affirmations, inspiring quotes, and prayer of all kinds…do you believe in those things? Do they help motivate you, encourage you, and lift your spirits?
Now, what about negative words? How about verbal abuse from others? And what about negative self-talk? Do you think negative self-talk tears us down and affects us as much, and possibly more than negative talk from others?
Here is a quote I like, which has been attributed to many, but I like the way Meryl Streep said it in her portrayal of Margaret Thatcher in the movie “The Iron Lady”:
She said:
Watch your thoughts, for they become words.
Watch your words, for they become actions.
Watch your actions, for they become habits.
Watch your habits, for they become your character.
And watch your character, for it becomes your destiny.
What we think, we become.
Do you agree with that? I sure do!
So, now, back to worrying…
If you think you can manifest something positive by thinking, talking about, and envisioning it, do you believe you can also manifest something negative by thinking, talking about, and envisioning it?
Or as I like to say:
Worrying is like praying for something you don’t want.
And why on earth would we want to do that?
If you believe in the power of thoughts and words, that’s what you’re doing…aren’t you? Paying undue attention to, and repeating over and over, the thing you don’t want?
If worrying helped, believe me, I’d recommend doing it more often!
With that in mind…
The first step in dealing with Mental Clutter is to identify what you are worried about.
It could be fear, regret, anxiety, shame, guilt…and, actually, it’s fear about a thing, or regret about a thing.
It’s that thing you need to identify, and the more specific you are, the better your chances are of doing something about it.
The next step is to decide: Can you do something about it? Or not?
The Worry Matrix will help you decide what’s worth worrying about.
(Click to read more and download your free copy of the Worry Matrix.)
This is probably the hardest part of the whole process. Because sometimes we feel powerless. We don’t know if we can do something about it or not. Sometimes we need help figuring that out. Sometimes it’s become such a habit to worry, and we are so busy worrying, that we don’t stop to think whether maybe we could do something about it.
Or, maybe something’s changed. In the words of Maya Angelou,
Do the best you can until you know better.
Then when you know better, do better.
Part of this step can include determining whether or not your fears are realistic. If you’re anxious about the future, being prepared for actual, likely events is the key to a peaceful mind.
But the bottom line is: If you are having persistent, worrisome thoughts about something, ask yourself: Can I do something about it? If you aren’t doing anything about it — or if you can’t do anything about it — it’s just Mental Clutter.
If you think you can do something about it – great! Take action!
The pure fact that you are doing something about it will help you to not worry about it so much.
Here are some examples of actions you can take:
Research your situation; Make a plan; Set some goals; Do or delegate a dreaded task; Document vital info; Save money, Make that appointment, Have that awkward conversation.
Forgive someone. Forgive yourself. It’s not easy, but this rationale for forgiveness makes sense to me:
Forgive others not because they deserve forgiveness, but because you deserve peace.
Also:
Refusing to forgive someone is like drinking poison, and waiting for the other person to die.
Um…right?
If you regret the past and feel guilty about something, but there’s nothing you can do about it, forgive yourself and move on. Remember, you know better now.
One of the reasons why it is so hard to part with your mental clutter is that you’re afraid of not having, or being, enough. Is this because you are comparing yourself to others? Stop it! Have a little faith in yourself.
Here are a couple of quotes I like about not being envious of others:
Grass is greener where you water it.
and
Don’t compare your bloopers to someone else’s highlight reel.
(Especially on Facebook!)
If you’re concerned about what others think, try following Dr. Seuss’ advice:
Be who you are and say what you feel, because those who mind don’t matter, and those who matter don’t mind.
Here’s another quote I love about having faith in yourself:
A bird sitting in a tree
is never afraid of the branch breaking
because her trust is not on the branch,
but on her own wings.
Always believe in yourself.
What does this mean? Some people would rather trust in God than to trust in themselves. For those of you who want to trust in God, that won’t hurt either. But you still need to do your homework and take action.
Have you heard this expression?
Trust in god but lock your car.
I also like the Middle Eastern version:
Trust in Allah but tie up your camel.
If you really think you cannot do anything about it, then stop worrying about it!
It’s Mental Clutter.
A good example of something you cannot change is someone else’s behaviour.
Are you familiar with The Serenity Prayer?
God, grant me the serenity to accept the things I cannot change,
The courage to change the things I can,
And the wisdom to know the difference.
That’s what I’m saying too: Accept what you can’t change, and change what you can’t accept. Get help if you really don’t know the difference.
Examples: preparing for emergencies; planning for your financial future; repairing (or releasing) damaged relationships; and addressing health issues head on.
If the task ahead seems daunting, break it down into smaller steps. Do them one at a time until you are finished, or you feel prepared, or you have established the new habit that will improve your life and help you worry less.
So, what if, despite your best intentions, you are still living with Mental Clutter? If you have tried taking action on things you can change, and you have tried not worrying about things you cannot change… and you are still worried, ask for help from a friend, therapist, clergy member, or someone who can help with your specific situation – like a doctor, a financial planner, a personal trainer, an attorney, or a professional organizer.
Worry less. Prepare more.
Have those difficult conversations! Make that appointment!
Believe in yourself. And live your life free of Mental Clutter!
What are you worried about? What action are you going to take?
Please share with me in the comments!
Let me know if this helps you, and share it with your friends who may need it.
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Copyright 2015-2016 by Hazel Thornton, Organized For Life.
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Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, coaching you virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of physical activity to reduce clutter, in your home and office. She guides and supports you in managing your time. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.
Contact her at julie@mindoverclutter.ca
Twitter – Facebook – Facebook group Organizing Mind and Space
1961
I was given an article by Janet Barclay of Organized Assistant that was from 1961 in the Toronto Daily Star. It is advice to a new bride on how to keep the honeymoon going forever by keeping her home neat and tidy with organization and know how. It was a delight to read.
Here are some highlights
- “Because you are working there is little time for housekeeping chores so they must be done consistently. If you get in the habit of leaving things until later the apartment will soon be a mess and you’ll be frazzled and bad tempered.”
- “Enlist your husband. With a working wife, he will likely be only too glad to pitch in for a few minutes a day”
- “Plan a grocery list. Bridegrooms are usually helpful if you can plan the shopping for Thursday or Friday night or during the day on Saturday.”
Forming habits and sharing responsibilities are good advice for then and now.
The article continues by describing a way to stay organized. We can learn a lot from this writer in 1961.
Have a daily cleaning schedule.
It helps to have habits so work gets done without having to put much thought or energy into it. Making beds, tidying up dirty dishes, clean up messes as they happen. But do you need to quickly dust, including pictures with a special cloth with the polish already in it, wipe off the stove, refrigerator and countertops?
Silver had to be polished regularly to keep it looking clean and shiny
The next thing in the article talks about things to take care of every 2-3 days.
If you have a list of things that need to be done once or twice a week it makes it easier to stay on top of things instead of spending a lot of time on the tasks later. Do laundry, sweep/mopping the floor, take out the trash or recycle. But do you need to polish several pieces of silver 2 to 3 times a week or clean the bathroom thoroughly?
Scheduling things weekly makes it easy to give others a chance to take responsibility for keeping the home organized.
Planning menus for the next week can make grocery shopping easy and more economical. Anyone can make supper if the menu is planned and the food is available. Carpet cleaning companies suggest vacuuming rugs once a week to extend the life of your carpets. Perhaps doing your laundry is a once a week task. Checking the refrigerator to see what food needs to be used before it goes bad will also save you money. But do you have to mend the socks for the man of the house, get the dry cleaning ready, wax the kitchen floor, clean the oven including the racks or change the sheets?
To keep floors shiny they needed to be waxed and you couldn’t walk on the floor until the wax was dry.
Think about the things that should be done twice a month.
For some people, it is grocery shopping, changing the beds, cleaning the house, and repairing things that are broken. Make a list that suits you and keep up with your organizing. But do you need to clean the windows, clean out your appliances or clean out your coffee maker regularly?
What would be good to do once a month?
Perhaps you would want to do more extensive cleaning in one room each month. Cleaning walls, window coverings, windows, blankets or furnace filters. If you spread out the work over a year, you will have cleaned each room by the end of the year but you will never have to spend a lot of time all at once. No need for a spring or fall cleaning blitz that can cause people to procrastinate because the job seems so big and overwhelming. Some people like to do food preparations, browning meats, dicing and freezing vegetables and/or baking once a month to make food preparation on a daily basis easier. You may decide to organize an area of your home each month. Some of these monthly tasks that may take minutes, and some may take a couple of hours. Plan what works for you. But do you need to oil the furniture or take down and wash the fixture?
Furniture needed to be oiled to protected it from drying out and cracking.
Lastly, look at things that only need to be done twice a year.
Perhaps they are seasonal tasks. Put away or get out patio furniture, toys, car tires, bikes etc. But do you need to wash rugs, clean Venetian blinds or take all the clothes out of your closet and give them a good cleaning and airing?
The interesting thing about this article written in 1961 is how much things have not changed. A lot of things they suggested to do daily, weekly monthly or yearly have not changed. Doing a little each day, week, month or year makes it easier to stay organized. Having the tasks scheduled makes it easier to avoid procrastination. Although we hardly ever use silver, we have self-defrosting refrigerators and self-cleaning appliances, we don’t do a lot of ironing, we have now added to our schedules, software and hardware maintenance, cleaning more than one vehicle, pools, lawns, etc.
Cleaning Schedule / Organizing Schedule
When my mom died my sister made a cleaning schedule for my dad. It was similar to the ideas in this article. It was based on what needed to be cleaned each week and then one additional thing to clean each week which changed each week, and then a thing to do each month with each month different. By the end of the year the entire house, walls, drapes, cupboards, baseboards, and appliances had been cleaned with only a little extra effort needed once a month.
Some of you may sit down and make a list of things to do each day week, month, semi annually and annually. For others make the lists as you go. At the end of the year you will have good ideas of how to schedule cleaning and maintenance tasks to have a life that runs smoothly and leaves more time for fun, joy and happiness.
What things did your parents or grandparents do, that you still do, to keep your life and home running smoothly?
Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices coaching you virtually using Zoom. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situations. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.
Contact her at julie@mindoverclutter.ca
Twitter – Facebook – Facebook group Organizing Mind and Space
I asked my colleagues from the Professional Organizers in Canada Cyber Chapter to send me their favourite organizing tips. This is what they said.
Patti Schneider from Time to Organize Coach™ in Huntsville, Ontario tells us :
- Don’t organize anything without tossing, recycling and donating first!
April Miller owner of April Miller Professional Organizing in St John`s Newfoundland shared:
- To ensure better maintenance: Organize according to what works for you, not according to someone else’s system.
Elana Kleinman owner of EK Organizing in Toronto, Ontario
- For maintenance, do a 5-10 minute scan of your home before bed and return everything to its assigned home. This prevents end-of-week (month?) organizing marathons:)
Ruth Beattie-Ostrom of HOME, Hard Organizing Made Easy from Parry Sound, Ontario shared:
- A fun tip to involve children to help maintain the house: set the timer for 15 min and everyone (including mom) puts items back in their place.
Kym McFadden owns Space-Ese-Solutions Inc in Burlington, Ontario.
- If you don’t use it, lose it. Recycle, donate or toss it in the garbage. I generally tell clients for clothing wear it within 6 months and all other items use it within 6-12 months or out it goes. Then go have fun! If it is close to bedtime read books together.
Nathalie Bureau owner of Nathalie Bureau L’Art de l’Organisation/Organized Living from Saint Boniface, Quebec tells us:
- Using the space vertically is one of my best tips
- Sort food packages in a drawer using hand made separators or dividers.
Adele Lapointe of Chaos to Clarity from Burlington, Ontario simply said:
- Like with like
Karen McIntosh Murdock, Your Organized Friend in Edmonton, Alberta
- If grieving clients are having trouble releasing sentimental belongings I recommend that we take photos of the items, write down the stories surrounding the item and make them into a photobook.
Bev Chandler owner of C & C Organizing from Regina, Saskatchewan shared:
- Keep the things you use the most, close at hand.
Adriana Romkes from Dundas, Ontario tell us:
- Less is more
My tip, Julie Stobbe owner of Mind over Clutter in Beamsville, Ontario
- If you are having trouble letting go of things figure out if it is because you are clinging to the past or fear the future. Once you solve that mystery it will be easier to part with unused items.
Share your favourite organizing tip with me in the comment box.
Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, coaching you virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of teaching to reduce clutter, in your home and office. She guides and supports you in managing your time. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.
Contact her at julie@mindoverclutter.ca
Twitter – Facebook – Facebook group Organizing Mind and Space
Samsill Medium Pop’n Store Box
I have used a lot of pop-up and unfolding type boxes in my organizing business. They usually like to refold themselves flat, have weak bottoms that collapse and may or may not have lids. The Samsill Medium Pop’n Store Box is great. It has none of those problems.
It is easy to assemble and it stays together. Although it can be unfolded it may be hard to get the bottom back up which I like. Having a strong, tight fitting bottom means the sides are well supported, the box will stay square and the lid will fit on firmly.
It is made of very thick strong cardboard with a lovely low gloss pebbly looking finish. It gives it the look of being made of fabric, not cardboard. The corners of the lid are reinforced with metal to prevent them from ripping or tearing. The bottom is made of fabric so it won`t scratch your furniture.
Samsill Pop,n Store Container
It is light and easy to handle but strong and ridged and lovely to the eye. It combines functionality with beauty to store and organize your items. It comes in 5 sizes and multiple colours.
What is your favourite pop-up container?
Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, coaching you virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of physical activity to reduce clutter, in your home and office. She guides and supports you in managing your time. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.
Contact her at julie@mindoverclutter.ca
Twitter – Facebook – Facebook group Organizing Mind and Space
Samsill 2-in-1 and 3-in-1 Organizers
Samsill has a 2-in-1 organizer and a 3-in 1-organizer. They are binders with a section of 7 clear plastic accordion style dividers and a fold-over cover with an elastic closure to hold the organizer closed. They come in a variety of colours.
1 Inch 3 Ring Binder + 7 Pocket Accordion Style Expanding File + Hanging File –
There are very few differences between the 2 products. The 3 in 1 organizer has 4 slide out clips that allows you to hang the binder in your filing cabinet. The clips lock into position making it easy to use them. This function makes storing the files neat, tidy and easy to retrieve. No more shelves of binders that slide and tip over every time you remove one.
The binder has clips to hang in a filing drawer.
The 2-in-1 organizer has tabs on the top of each file section making it easy for labeling. It also has 2 elastic closures so you can open just the file section or just the binder section. This is helpful as it prevents any loose papers from falling out when you open the binder section.
In addition to the clips to hang in a filing cabinet, the 3-in-1 organizer has tabs only on 3 file sections for easy labelling and one elastic closure.
The fold over lid is quite stiff and initially caused me some problems but if you fold it open and re-crease the fold the lid will stay back and make it easy to access the plastic file section. The files hold paper that is exactly 8 ½ by 11 inches. If you have manuals or slightly large paperwork you may need to trim it.
Fold over lid keeps document secure.
At first, you may be fooled and think the elastic closure won`t stay closed because the elastic is loose. The elastic closure works well when the organizer contains paperwork making the elastic tighter.
The elastic closure hooks securely onto the front of the binder
The file sections are open at the bottom edge, it is not a pocket. Some small items may slide under the edge and into the next section. If this is a problem for you try using an envelope to hold small items in the file section. The dividers are flexible and bend slightly making it hard to get the paper to slide easily into the correct section. As you get used to it and you have more paper in the sections it becomes quite easy to use.
This may be the perfect product if you have large client files. You can record your ongoing notes, to-do lists, reference information in the binder section and use the file section for billing, receipts, marketing material, information to give to the client, calculator, and iPad.etc. It would also be a great networking tool. You can have a place for notes, following up with clients after a meeting, recording upcoming events and to-do lists and filing all your marketing material. It would always be ready to go when a networking event arises. Having the binder and file system in one organizer gives you the flexibility of storing paperwork in the way that suits your preferred style and the paper best. You can pick it up and go and look like you are ready to work.
If you need help setting up a filing system contact me at julie@mindoverclutter.ca.
Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, coaching you virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of physical activity to reduce clutter, in your home and office. She guides and supports you in managing your time. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.
Contact her at julie@mindoverclutter.ca
Twitter – Facebook – Facebook group Organizing Mind and Space
Janet Barclay of Organized Assistant
Today I am happy to introduce you to Janet Barclay of Organized Assistant.
Here is her story of following her passion and successfully transitioning her business focus. I hope it will motivate you to take a step towards making changes in your life, work or business.
- When I first met you, you were a Professional Organizer. What did you do before becoming an organizer and how did you choose to become a professional organizer?
Before starting my business, I worked as a customer service rep, office supervisor, administrative assistant, computer instructor, and employment counsellor. When I was an employment counsellor, I decided to take the Myers-Briggs Type Indicator Qualifying Program. Because the MBTI is a widely used career assessment tool, I thought it would be a good thing to have on my resume.
In the course, I learned that our personality type influences not only our career choices, but many other aspects of our lives, and I was particularly fascinated with the way that personality type affects the way we deal with time and space. I was so excited by the possibilities that I wasn’t satisfied to simply have the MBTI listed on my resume – I wanted to actually use it! Since there was no opportunity to do so in the position I held at the time, I decided to start a side business where I would use my new knowledge to help others choose a career or become more effective by using organizing strategies that respect their natural preferences.
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contact www.organizedassistant.com
How long was it before you transitioned from being a professional organizer to becoming a virtual assistant? How did you make that business transition?
A year or so after becoming a professional organizer, one of my organizing colleagues hired me to automate her monthly newsletter. At that moment, I realized that you can organize someone’s workspace, and you can teach them good time management skills, but sometimes the best way to help them is to free up some of their time.
This was a real turning point for me, and I began adding virtual assistance and website design (which I’d also been doing on the side for several years) to my professional organizing service offerings. I enjoyed this type of work so much that I resigned from my job to work in my business full time. As my client base grew, organizing became less important and eventually I gave it up altogether.
- When transitioning your business services, what do you feel is one mistake you made or something you could have done better to make the transition easier?
When I decided to become a virtual assistant, I had to change my business name from Barclay Career & Organizing Solutions to something more in line with my new service offerings. I chose Organized Assistant because it was something I could stick with in the event I decided to discontinue either organizing or virtual assistance down the road.
The transition itself went pretty smoothly because it was gradual and my business seemed to evolve naturally. However, over the past few years, I’ve become less of a virtual assistant and more of a marketing consultant and web designer, and my business name no longer feels like a good fit. Had I anticipated further changes, I would have simply branded myself as Janet Barclay.
- Although you are still a virtual assistant the focus of your business is changing again. Tell us about your new focus.
I’ve always enjoyed working with solopreneur women, and they seem to enjoy working with me too. However, solopreneurs tend to look after their own marketing, either for financial reasons or simply out of personal preference. In order to cater to their needs, earlier this year I founded Maximize Marketing Club. In this supportive online community, members learn and develop important marketing strategies for less than the cost of a virtual assistant and much less than a one-on-one marketing coach.
- How important is it, in making a successful business transition, to start a networking group and/or an online group?
Building a network is essential no matter what stage you’re at in your business. When you’re making a transition, a well-established network of supporters can help you test your ideas and spread the word about your new products or services.
If you need assistance with your website or marketing please contact Janet Barclay.
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Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, coaching you virtually using Zoom. She has been working with clients since 2006 to provide customized organizing solutions to suit their individual needs and situations. She uses her love of physical activity to reduce clutter, in your home and office. She guides and supports you in managing your time. If you’re in a difficult transition Julie can coach you to break-free of emotional clutter constraining you from living life on your terms. Online courses are available to help instruct, coach and support your organizing projects. Get started by downloading Tips for Reorganizing 9 Rooms.
Contact her at julie@mindoverclutter.ca
Twitter – Facebook – Facebook group Organizing Mind and Space
