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Organize Your Work Schedule with an Interruption-Free Hour

Many people realize that multitasking is not the best way to get work completed.  However they experience many small interruptions in their day, e-mail, texting and phone calls that take away from concentrating on a project.

These small tasks, added together, use up your work day.

“Drive by” conversations, when  colleagues  stop by your desk or stop you in the hall and give you information also take time away from important tasks to be completed. As well the information may be forgotten or lost.

Being interrupted by colleagues stoppingto chat can cost you a lot of valuable time.

Some offices have designated a specific time of the day for working on projects. It is an interruption free time to concentrate on work during which employees can’t send or answer emails, texts, phone calls, attend meetings, etc.  Each office is different so the designated time maybe office wide or scheduled into each person’s work day, week, or month individually.  It is important that this time and format is respected by your colleagues and supported by management.  You maybe surprised how much you can get done in one hour with no interruptions and your full concentration on one task at a time.

Contact Julie at Mind over Clutter to come and speak at your office.

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

Comments

  1. In my first office job, I used to like going in 30-60 minutes before the office actually opened in order to achieve that interruption-free time. Unfortunately, I had a co-worker who also started early, and she was a chatterbox, so it wasn’t always as productive as I’d hoped!

  2. I have found that turning off all notifications helps to eliminate interruptions…or leaving your phone in a different room for a specific time that you are working on a project! It is almost as if we expect to be interrupted rather than setting the stage so we won’t be interrupted.

  3. I think this is a wonderful idea. I imagine most employees would love if their office would instigate “quiet hours.” If the company would require that of everyone, it would be easier for each individual to use… no need to explain why you are “off limits” for the next hour.

    • Even though I work from home, I will do the “quiet hour” where I don’t allow technology to interfere with the work I have planned. I think many managers manage time around meetings fitting in whatever they can between meetings. That impacts the rest of the staff and how they are able to manage their time.
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