Archive for Business

Organize your office to be more active

With more people working from home, it is a good time to look at your office design. When I started organizing in 2006 I learned about organizing efficient offices so you didn’t waste time away from your desk. Starting in 2014 new research was telling us to organize offices to help you be active.  Stand up, sit less and move more. Click To Tweet

Even the most well-designed office can make you feel chained to your desk.  Make sure that you can get up and take a walk occasionally, or maybe move to a secondary location where you get a little work done without sitting in the same place all day.

Organize an Active Workstation

 

Move more, Sit less

An active office has a standing area, sitting desk and whiteboard

Stand up Sit less Move more

An active office is defined “as a workplace design concept that proposes an integrated supportive environment, which aims at the reduction of sedentary behaviors and promotion of  physically active work processes that are characterized by regular changes between different work-related tasks, workstations, and working postures.”  Try adding to your traditional desk, elements such as active seats, standing desks, and whiteboards to help you get moving.

Products that make your office active

 

Use an exercise ball as your chair.  You constantly contract and release muscle tension to help your balance.  This muscle contraction helps you to be more active and less sedentary.

Invest in a sit stand desk.  They are very economical and allow you to transition from sitting to standing as you change the type of work you are doing.  It is the transition from sitting to standing and standing to sitting every 30 minutes that give you the health benefits associated with an active office design.

Make a larger investment and buy a treadmill desk.  It allows you to walk while working.

There are many more products you can use in your office.

Health benefits of an active office design

Studies are showing that it is transitioning from one position to another that is good for your health; it activates muscle contraction and circulation.

Studies suggest that transitions between sitting and standing be made every 30 minutes.

This is a link to a great article http://mi-lab.org/files/2012/02/ActiveOffice-final.pdf 

If you need a virtual presentation on this topic for your staff that is working from home, contact me.

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Julie can coach you to break-free of the physical or emotional clutter constraining you from living life on your terms. 

Contact her at julie@mindoverclutter.ca

 TwitterFacebook Facebook group Organizing Mind and Space

Click here to learn more about working with a Professional Organizer?

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Understand how sleep cycles and time management can improve your productivity

Man in blue shirt with a coffee cup in each hand  sleeping on one of the cups on a brown desk

Most people need more sleep than they realize

Some people say they don’t need very much sleep.  Recently a super sleep gene was found.  Only about 5% of people have it.  It allows their body to cycle through the REM and non REM sleep cycles more quickly so the person feels more rested in a shorter amount of time. Unfortunately, about 30% of people report only needing 4 hours of sleep a night.  So about 25% of those people would benefit from more sleep. Harold Taylor is a time management expert.  He publishes a newsletter, Taylor Time Newsletter.  The August edition has a great article on sleep and time management.

by Harold Taylor Work Smarter is more about Timing then Technology

What are sleep cycles?

When we sleep, we do so in approximately 90-minute cycles throughout the night, each cycle consisting of five stages – four stages of non-REM sleep (about 75% to 80% of our sleep time) and one stage of REM sleep (about 20% to 25% of our sleep time.)

The first REM stage begins about 90 minutes into our sleep and then the cycle begins again about every 90 minutes until we wake up.

Scheduling your worktime and projects

What most people don’t realize is that these 90-minute “sleep cycles” run through the entire day. We obviously don’t sleep during the day if we have slept sufficiently during the night, but the cycles become waves of high and low energy and are referred to as ultradian rhythms.  Our internal clocks are critical to our personal performance as well as our health and well-being. Our body has many internal “clocks,” each operating independently but in constant communication with one another.

In a few of my books and articles and all of my seminars, I talk about scheduling projects in 90-minute segments.I recommend that people find their high energy time in the morning and start working on their top priority items for about 90 minutes Click To Tweet

I have always known that I was more productive working in sixty or ninety-minute chunks of time, and I suggested all kinds of reasons for it – such as it was the maximum amount of time I could work without having to be interrupted or even interrupting myself. But I never knew until recently that ultradian waves of high and low alertness had actually been identified. One study of young violinists back in 1993 revealed that the best violinists all practiced the same way – in the morning in three segments of no more than 90 minutes with a break between each segment. The same thing was noticed among other musicians as well as athletes, chess players and writers.

I recommend that people find their high energy time in the morning and start working on their top priority items for about 90 minutes. Then take a break of about 15 or 20 minutes before starting the next task. Following the second 90-minute work session there should be a break of at least an hour before resuming. (This could be lunch and a brief walk.) It will take time to get into the right pattern. You have to listen to your body to determine the best start time and the actual duration of your high-alertness cycle.

Breaks are important too

You don’t necessarily have to take a coffee break, go for a walk or do stretches during your breaks as long as you switch to a different type of task. There are three basic types of activity – mental, physical and emotional. If you have been working on a mental task requiring intense concentration such as writing a business proposal, a switch to cleaning your work area, filing or checking messages on Twitter or Facebook for twenty minutes might be just as relaxing to the mind as a twenty-minute chat at the coffee center.

Use your natural body rhythms to be more efficient

The problem is that people have been fighting their natural body rhythms by feeding it coffee and other stimulants and therefore developing inefficient working habits. They have likewise short-circuited their natural sleep cycles with late nights, artificial lighting and stimulating electronics.

Contact www.taylorintime.com to subscribe to his newsletter

Virtual organizing allows me to support your organizing projects by providing planning, coaching and mentoring while both remaining safely at home.

Book a 30 minute complimentary virtual organizing assessment to help develop your productivity. https://mindoverclutter.as.me/virtualorganizingassessment

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Julie can coach you to break-free of the physical or emotional clutter constraining you from living life on your terms. 

Contact her at julie@mindoverclutter.ca

 TwitterFacebook Facebook group Organizing Mind and Space

Click here to learn more about working with a Professional Organizer?

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Is your work environment keeping you from working?

Here is a short excerpt from an article by Harold Taylor.  Harold Taylor is a time management and productivity expert.

Change your  environment in some way to offset your natural inclination to avoid doing things you don’t like.

You can minimize destractions:

  • turn off your cellphone,
  • disengage voicemail,
  • turn off email alerts and
  • close your office door at specific times while you work on your priority projects.

image by Jason-Salmon

You can minimize visual distractions:

  • remove all clutter and other potential distractions from your immediate work area
  • including any in-baskets, they give you an excuse to chat with the person dropping off paper
  • don’t have family photos or memorabilia in your line of sight
  • face a blank wall, not a window or open doorway.

You can set-up a work schedule:

  • Work on projects for 60 or 90 minutes at a time – maximum.
  • Then change to another type of work for 15 minutes
  • Work on a project for 60-90 minutes
  • Then take a 30 minute break, doing something completely different from your previous work
  • Work for 60 monre minutes on a project

If you find that’s too long to postpone urges to interrupt yourself, shorten the work sessions. You can always increase them gradually later. Between sessions you can check email, return phone calls and grab a coffee. Work in short sprints rather than attempt marathons. Research shows that it takes a lot of energy to practice willpower.

Resist the temptation to interrupt yourself

Do what you can to develop a work environment that makes it easier to resist the temptation of interrupting yourself or others, checking email constantly, grabbing for your smartphone whenever there’s a call or being distracted by other things.

To subscribe to his monthly  newsletter on Time Management go to www.taylorintime.com

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Julie can coach you to break-free of the physical or emotional clutter constraining you from living life on your terms. 

Contact her at julie@mindoverclutter.ca

 Twitter – https://twitter.com/Julieorganizer Facebook – http://facebook.com/mindoverclutter/  

Facebook group Organizing Mind and Space https://www.facebook.com/groups/1881280812154271/

What to learn more about working with a Professional Organizer?

https://mindoverclutter.ca/what-does-a-professional-organizer-do/

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My favourite time management technique

No Wifi, oh no

My favourite time management technique is to know when I will have a WiFi connection and when I won’t.  Yes, there are still times and places when I can’t get WiFi.  Use data? Not me. For those time I plan to have work with me to do when I am unconnected.  You might think, “when does that ever happen”, more often than you think:

  • When I  arrive early at a client’s home
  • When I arrive early to pick up someone
  • When the person I am pickup arrives late
  • When the client is late
  • When the distance between appointments and returning to the office will cause me to waste time commuting, I find a quiet location to work instead of wasting my time driving.

Plan your time

I will have a book along to read to do some professional education,  mail to open or start on my e-mail that I downloaded before I left for the call.  Sometimes I am reviewing a speech I am presenting, signing holiday cards, planning my week/ month or getting in my exercise by going for a walk.  Using these small expected or unexpected amounts of time well will make you more productive.  I learned this technique by trial and error.  I found myself sitting around waiting with nothing to do when my children were involved in activities.  I quickly realized that I was wasting a lot of time and needed to plan my “spare time” as well as my work time to be able to get everything accomplished without using my family time or free time to get things completed.

Manage yourself

Time management is not about managing time it is about managing yourself.  There are traps we fall into that cause anxiety and stress because:

  • we are late,
  • we don’t meet deadlines,
  • we miss meetings,
  • we are unavailable for important personal events

Determine what “traps” cause you to miss mange your behaviour making you late.  Are they:

  • doing one more thing that makes you late
  • underestimating how much time you need to get ready and leave ( the house, for a meeting)
  • thinking your time  are more important than the people’s time who are waiting for you (to arrive, hand in a report), they won’t mind waiting
  • procrasting on projects, reports and committments instead of looking for a solution to be able to complete the task on tim

I can help you manage your time and streamline your routines to increase your productivity.  Give me a call or text 905-321-1616 

Julie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Julie can coach you to break-free of the physical or emotional clutter constraining you from living life on your terms. 

Contact her at julie@mindoverclutter.ca

 Twitter – https://twitter.com/Julieorganizer Facebook – http://facebook.com/mindoverclutter/  

Facebook group Organizing Mind and Space https://www.facebook.com/groups/1881280812154271/

What to learn more about working with a Professional Organizer?

https://mindoverclutter.ca/what-does-a-professional-organizer-do/

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Filing options to keep your papers organized

1. Traditional Filing Cabinets

They come in many sizes and colours.  Make sure to get one with drawer sliders so you can easily reach to the back of each drawer.  Some come with locks others do not.  They can be vertical or horizontal.  Horizontal cabinets provide a space to set things on, a printer, plant etc.  You can buy a stand that has wheels to set under the filing cabinet to make it easier to relocate.

grey metal 2 drawer vertical filing cabinet

 

2. Binders 

Binders are a good solution for visual people.  You can have them on a shelf and easily see all your files.  The binders can be colour coded to make it simple to find the correct binder. Use dividers, pocket dividers or sheet protectors to file papers. Set up the categories you need:  household bills, bank statements, warranties etc  Some binders also have a set of acordion files attached to the binder.  Here is a review of this product. 

Black 3 ring binder with attached accordian file

3 Rolling Crates/ File Boxes on Wheels. 

Use hanging folders and file folders. The advantage to this is you can take them to whatever room you want and the top is open so you can see the files easily.  With the crates, you can stack them for easy storage. 

Whtie plastic crate with hangin file folers

Crates make your files portable

black metal box on wheels with red, orange and yellow hanging file folders.

Crates on wheels make it easy to store away and then move close to your desk

4. Expandable Files

Use one section for each category of paperwork. For example household bills, income tax, financial documents,  insurance policies, warranties, etc.  They are great to have one for each member of the family to store papers relating to them, report cards/school documents , immunization/health records, passport and other documents, certificates etc.  You can also colour code these files.

Blue accordian file with clear sections for papers

Some come with special hooks so you can store them in a filing cabinet or crate.

Blue accordian file with hooks to hang in a black filing cabinet drawer

5. Magazine holders

Magazine holders come in paper and plastic.  They are avalable in many colours and patterns. Try to buy ones with solid sides so papers will not get caught and be hard to slide in.  Use a holder for each category of paper you need to file.  You can colour code your systems making it easier to quickly access the files you need.  You can turn them so the spines is facing out, label them, to reduce the vsiual clutter of seeing all the papers in each box. 

White cardboard magazine holder with papers and file folders in them.

 

What is your preferred method for filing paperwork?

POC Gold Leaf MemberJulie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Julie can coach you to break-free of the physical or emotional clutter constraining you from living life on your terms. 

Contact her at julie@mindoverclutter.ca

 Twitter – https://twitter.com/Julieorganizer Facebook – http://facebook.com/mindoverclutter/  

Facebook group Organizing Mind and Space https://www.facebook.com/groups/1881280812154271/

What to learn more about working with a Professional Organizer?

https://mindoverclutter.ca/what-does-a-professional-organizer-do/

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Organizing your approach to handling e-mail

Harold Taylor is a time management expert.  He produces a monthly newsletter.  Here is one of his articles.  I hope you enjoy it.

Harold Taylor of Taylor in Time

Managing E-mail

Do you respond to a lot more email messages than you originate? Are you deleting emails unanswered or unread? Are you spending so much time reacting to email that you don’t have time for creativity, relaxation and renewal? If so, calculate your “Reactive Ratio.”

Reactive Ratio

Count the total number of email messages you receive during a day. Include spam, egroup messages and newsletters whether you still read them or not. Divide the total number of incoming email messages by the number that you send during the day. The resulting ratio should be as low as possible.

You can easily calculate this ratio if you don’t delete or move anything until the end of the day – even those that you have answered. The next morning, quickly count the total number of emails received the previous day as well as those sent the same day.

If the ratio is high, take action by cancelling newsletters that you seldom read, get off groups you don’t participate in, place spam filters at higher levels, and get off mailing lists. Consider using a different email address for purchases to avoid spam. Question whether all incoming messages require a reply. For instance, don’t thank people for thanking you. Consider adding “No reply necessary” to many of your outgoing messages. And investigate apps such as “unroll.me.”

Control Outgoing Email

Your outgoing messages also consume time and generate incoming messages. So question whether a quick phone call is better. Don’t copy people who have no need for the information.Decide whether a quick phone call is more productive than sending an email. Click To Tweet

Reduce the Total Time Spent on Emailing

Even more important than your “Reactive Ratio” is the total time you spend on email each day. Keep messages brief. Use text replacement software for longer & repetitive replies such as instructions or directions. Allocate specific times to check and respond to email. This could be one hour late morning and one hour late afternoon. If you can get by with less time, so much the better. But don’t fragment your day by checking email every few minutes or every hour.

Click here to sign up for his newsletter 

Share a hack that helps you to control the amount of time you spend on email. 

POC Gold LeafJulie Stobbe is a Trained Professional Organizer and Lifestyle Organizing Coach who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Julie can coach you to break-free of the physical or emotional clutter constraining you from living life on your terms. 

Contact her at julie@mindoverclutter.ca

 TwitterFacebook Facebook group Organizing Mind and Space

Click here to learn more about working with a Professional Organizer?

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What does a professional organizer do?

POC Gold Leaf Member

Perhaps you are familiar with the Professional Organizer industry.  It is an unregulated industry.  Anyone can call themselves a Professional Organizer.  Professional Organizers in Canada  (POC) was established about 17 years ago and the National Association of Productivity and Organizing Professionals (NAPO) the American organization is about 30 years old. Look for organizers listed on these directories.  Most Professional Organizers have their own business and specialize in areas of organizing. As you read their websites you will be able to see their years of experience,  type of training and continuing education.

What happens when I call an organizer?

Usually there is some type of conversation over the phone, Skype or email to discover what type of problem you want solved.  It might be to have a spaced organized, help with moving, develop systems to make things function more smoothly, downsizing, coaching or virtual organizing etc. Then there is a description of how the job will be completed. This is about the only common business practice.  Since we all own our own businesses we have varying ways of continuing.

When you contact Mind over  Clutter:

Can I get an estimate on the cost for the work to be completed?

Most times it is hard to estimate how long a job will take during the conversation.  I offer a free one hour assessment to see what the job entails and give you an idea of how long I think it might take and what we will do.   One of the biggest factors on how long a job will take is how easily and quickly you can make decisions on if items stay or go.  The second factor is, sometimes the job expands to include unforeseen work: filing papers, assembling shelving or bookcases, corners and areas not discussed during the assessment. I work on an hourly rate and offer a package of 10 hours at a reduced rate.

How does it work?

80% of my clients work with me to go through items and decide what will stay and what will be donated or recycled.  Then we discuss the best place and way to store the items so they can be easily found and used. Most clients like to learn  the skill of organizing and so working together helps them to learn where start, how to sort, how to decide what stays and what goes, how to store things in containers and where is the best location to store different types of items.

What if I don’t want to help or can’t help?

If you don’t want to help, I can work alone sorting items based on our conversation on what you want to keep and what you want to donate.  Then I create a donate pile  and a garbage pile and recycle pile.  Nothing leaves the house until you have looked through each pile.  If you can’t help you can sit with me and I can bring you things to do and you can answer my questions.

What if I need some guidance but can do all the work myself?

We can work together virtually.  You show me the space to organize over Skype and I send you a plan and you complete the work.  Here is more information about virtual organizing.  Or I can coach you through the process in a conversation in-person or virtually discussing what you want to accomplish and how you can accomplish it.

What happens with donations and recycling?

At the end of each work session I take the donations.  I will drop them at centers that will take your things.  I can take them to the donation center of your choice too.  I take non-curbside recycling at the end of each session. Usually that includes, batteries, paint cans, small electronics , small appliances, textile recycling, medications, and plastic bags.

Why wouldn’t I just do it myself after the one hour free assessment?

Some people do.  They have enough information and can continue with the job.  Most people feel overwhelmed and stressed by doing it on their own.  They find it easier to work with a professional who can guide them through the problem, help solve it and reduce the stress they feel about the situation. Working with someone makes you block time out for the appointment and helps you to stop putting it off.  It is always more fun working with someone than working alone.

Will you give me homework to do?

Only if you want it.  Some people like to keep going with the work and get it done quickly.  Some people don’t want to work alone or would feel bad if they didn’t get the homework done so I don’t that person anything to do.  There are some tasks that are very time consuming and if you can do it on your own it makes it more cost effective for you, sorting paper, going through books, CDs, VHS tapes, clothing.  However those tasks can be difficult to figure out what to keep and what to donate that you might it better for you to do it with me present.

Please post your questions in the comments.

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

 Twitter – @julieorganizer Facebook – http://facebook.com/mindoverclutter/  

Facebook group Organizing Mind and Space https://www.facebook.com/groups/1881280812154271/

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Coopetition

Do You Play Well with Others? A look at cooperative competition

Professional organizer Julie Stobbe sharing tips with other local businesswomen

Coopetition occurs when companies work together for parts of their business where they do not believe they have competitive advantage and where they believe they can share common costs. (Source: Wikipedia)

In my experience, most professional organizers are very happy to share resources and expertise with their colleagues and reap many rewards from doing so. I asked my client, Julie Stobbe, about her thoughts on the subject, and was so impressed that I invited her to share them here today as my guest blogger.

Cooperating with someone in your line of business is a great way to get to know people, brainstorm and  learn ideas and help each other with areas that you are weak in.

When I decided to try coopetition, I did it on a project basis. I used it to help me to market better, because marketing is not my strength.

I would think about something I would like to have (product development) or something I would like to do (offer a new service) and think about someone who had mentioned that they had an interest in the same thing.  I would approach them with an idea and see if they were interested in working together to develop and implement the plan.  It was nice to have a partner to walk the path with and hold my hand.

The payoff is having to do half the work while increasing business for both parties with the understanding that if they get busy and need help, they would approach me first, and I would do the same for them.  If you develop a service with a partner, if someone gets sick, you have the other person as backup.   I always selected someone who lived east of my main marketing area.  This made it easy to get materials delivered over a larger area – half the work, twice the area covered.  This gave us both exposure to a larger market.

Here are some examples of projects I’ve worked on with people in my field and with complementary businesses:

  • Developing organizing tip booklets; we have 4 different topics.
  • Developing courses to offer to colleges, school boards and groups; we have 3 different 3 hour courses prepared.
  • Advertising someone else’s electronic resources (because I don’t want to develop them at this time) in exchange for services.
  • Advertising together so the cost of printing is shared by both companies.
  • Recommending specialty services to clients, such as clutter removal service, rug cleaning, and website design.
  • Inviting someone to attend new meetings and events with me. That way I don’t have to walk in alone, and perhaps they can make introductions too.

Although I have been fortunate and careful with whom I partner, there are always things to consider.

  • The person you partner with now represents your company as well as their own.  Make sure you have similar business ethics or your company’s reputation maybe adversely affected.
  • If you are producing a product and the quality of what they produce is not up to your standards, you may be disappointed.  However, you have both contributed time and money to the project so they may use it the way they want to.
  • One of the companies may work much harder at marketing the product or service than the other company.  Make sure that you can live with it if you realize that you are marketing them but they are not marketing you.

Overall, I have gained a lot from coopetition with others.  I have grown as a business person, I have learned new skills, I have made good friends I can depend on, and I have learned to be flexible.  I hope my coopetition partners have found me to be reasonable, supportive and hard working.  Taking a chance to work with good people is really making a sure bet.

Thanks to Janet Barclay of Organized Assistant for interviewing me.  Join her Maximize Marketing Club.

Julie Stobbe is a POC Trained Professional Organizer and the owner of Mind over Clutter in Beamsville, Ontario, Canada. You can also like Mind over Clutter on Facebook.

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Top 10 Productivity Time Killers

Carolyn Shannon is my guest blogger today.  Her business Venting Creatively helps people find creative ways to shine a light on their lives from a different view.  She runs a monthly networking group BEE Niagara.com and publishes Women of Worth magazine.

Top 10 Productivity Time Killers

Everyday countless hours are wasted away due to non-productive activities. Time is money, so when distractions and procrastination sets in profitability will decline. A survey conducted by OfficeTime.net has revealed 10 of the biggest time killers. The main offenders that reduce of our productivity are:

1. Emails

How much time do you spend surfing the web?

2. Surfing the net

3. Watching TV

4. Procrastination

5. Meetings

6. Non-business conversations

7. Commuting & travel time

8. Social networking

9. Cell Phones & texting

10. Dealing with red tape

Types of Time Wasting

There are many factors that lead to procrastination. There are a few broad categories that most time wasting falls into.

Is making a decision a time consuming task for you?

1. Indecision. Perfectionists will often struggle with indecision. Some things may never become perfect, and putting too much focus on perfection will mean too much time spent on one job. Splitting the work into smaller tasks is one way to deal with it more effectively.

2. Avoidance. A fear of being judged can be the main cause of procrastination. It could be fear of failure or even success. Neither of these are something to be ashamed of. Success should be celebrated, and failure is the best way or learning. Think less about what others may think and more on trying your best at the task on hand.

3. Thrill Seeking. This is when procrastination is justified because the worker likes the thrill of an approaching deadline. If this is the case it is best to move deadlines closer and set personal targets. This still gets you the thrill of working against the clock, while reducing procrastination.

watch your minutes

Time flies

How to Put an End to Time Killers

The first step to battling time killers is to understand and appreciate the amount of time that is being wasted. What is the value of all that lost time? Time wasters will directly affect your career advancement opportunities and reduce the amount of income you could have received.Tracking where your time is spent will allow for efficient time management. Don’t just rely on your memory to remember what you did during the day. Use a system so that you have a written record that can be looked over and analyzed. This could be as simple as creating a timetable on a piece of paper, or utilizing a computer program or app to record your daily activities. Cutting down on time killers is a good start, but there are other strategies that should be used to effectively manage your time:

1. Define your purpose. You need to know exactly what you want when starting on a task. Without a definite purpose you will lose focus.

2. Smart goal setting. Choose realistic and specific goals and targets. It should be measurable so you know when it has been completed.

3. Plan on a regular basis. As factors change, you plan should be adjusted to reflect the reality of the situation.

To truly beat time killers you need to work on your mindset & stick to your plan for the long-term.

Which type of Time Waster Are You?

1. Thrill Seekers feel they can procrastinate, as they enjoy the feeling of working against a deadline

Tip: constantly set and adjust deadlines so that you still get the adrenaline rush but are using your time more effectively than procrastinating

2. Avoiders prefer to procrastinate as a means to avoid being judged. Whether it is a success or a failure

Tip: Success is a good thing and nothing to be ashamed of. Failure is a way to learn and improve. Focus on doing the best job you can and not on what others think.

3. Indecisive people are often perfectionists but procrastinate to shift responsibility from themselves

Tip: Not everything has to be perfect so try to take small risks and use your intuition. Mistakes may mean you learn something new. Try to split the task up into more manageable parts.

Need help managing your time effectively contact Mind over Clutter.  Julie can work with you in person or virtually to help streamline your processes and routines.

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

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5 Spring cleaning and organizing tips for your home office

Spring cleaning your home office can lead you in many directions.  Perhaps:

  • your inbox is inundated,
  • your files are filled or
  • your time management is missing.

You need to start somewhere so let’s start with the S.P.A.C.E. that houses your office.

Look around your office and start:

1. Sorting the items that are visible into groups of papers, books, office supplies, client files, product, advertising materials etc.

Start with the visible clutter first.

2. Pair down each pile to the items that are current and recycle or shred the rest.

3. Assign a convenient place to store your resources.  If you use them often keep them near your desk, if they are used infrequently store them further way but still in your office.  If they are never referred to but needed for tax or legal purposes they can be stored in another room.

4. Take each of those piles and select the best Container for keeping the items organized, binders, magazine holder, bins, boxes etc.

 

Organize with binders

Organize with bins

Organizing for the person who likes to see everything, the visual person

 

 

5. Evaluate your new S.P.A.C.E.to make sure it will help you be more efficient, productive and profitable this year.

 

 

Share one of your office organizing tips in the comment box.

Julie Stobbe is a Trained Professional Organizer who brings happiness to homes and organization to offices, in person and virtually. She enjoys working with her clients to provide customized organizing solutions to suit their individual needs and situation. She reduces clutter, streamlines processes and manages time to help her clients be more effective in reaching their goals. Contact her at julie@mindoverclutter.ca

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